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Construction Administrative Assistant Jobs in Springfield, MA

DOC

Project Administrative Assistant

Holyoke, MA · Hybrid

$50K - $70K/yr

We embrace new technologies, delivery methods, and ideas that shape the future of construction ... Administrative Assistant to support multiple active projects with precision and care. This role ...

Maloney Properties LLC

Administrative Assistant

Holyoke, MA

$17.75 - $23.75/hr

... construction management services. We manage more than 100 housing communities with more than 11,000 ... Your Responsibilities Holyoke Farms is seeking an Administrative Assistant to join a team of ...

INTERGLOBAL HOMES

Administrative Assistant

Hartford, CT

$18.25 - $24.50/hr

  • Medical

  • Dental

  • Vision

  • Life

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems ...

Maloney Properties, Inc.

Administrative Assistant

Holyoke, MA · On-site

$21 - $23/hr

  • Medical

  • Life

  • Retirement

  • PTO

... construction management services. We manage more than 100 housing communities with more than 11,000 ... Your Responsibilities Holyoke Farms is seeking an Administrative Assistant to join a team of ...

Maloney Properties LLC

Administrative Assistant

Holyoke, MA

$21 - $23/hr

  • Medical

  • Life

  • Retirement

  • PTO

... construction management services. We manage more than 100 housing communities with more than 11,000 ... Your Responsibilities Holyoke Farms is seeking an Administrative Assistant to join a team of ...

Smith College

Administrative Assistant

Northampton, MA · On-site

$18 - $24.25/hr

The Administrative Assistant also manages the administration and supervision of assigned student employees and serves as a key point of contact for students, families, faculty, staff, and visitors.

Smith College

Administrative Assistant

Northampton, MA · On-site

$18 - $24.25/hr

The Administrative Assistant also manages the administration and supervision of assigned student employees and serves as a key point of contact for students, families, faculty, staff, and visitors.

Three Point Solutions

Administrative Assistant

Windsor, CT · On-site

$18 - $20/hr

Administrative Assistant Client: Aerospace Industry Location: Windsor, CT, 06095 Duration: 11 Months Shift: Monday-Friday, 8:00 AM - 5:00 PM Job Summary Handles front office operations and accounts ...

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Construction Administrative Assistant information

See Springfield, MA salary details

$12

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How much do construction administrative assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for construction administrative assistant in Springfield, MA is $20.96, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $23.22 per hour, depending on experience, location, and employer.

What does a construction administrative assistant do?

A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional. When it comes to your duties and responsibilities, you answer phones, schedule meetings, manage the office, help prepare the budget for projects, and ensure office supplies are in stock. You also have numerous business responsibilities. You prepare financial documentation, do essential bookkeeping, invoice contractors and suppliers, negotiate prices with vendors or service providers, and address any billing or ordering issues with vendors. If you are a senior administrator you may have managerial duties and must delegate tasks to other office workers.

How does a construction administrative assistant typically collaborate with project managers and on-site teams?

Construction Administrative Assistants play a crucial role in facilitating communication between project managers, subcontractors, and on-site crews. They are often responsible for distributing project documentation, coordinating schedules, and ensuring all necessary permits and compliance records are up to date. By managing correspondence and organizing meetings, they help keep projects on track and support smooth operations. Effective collaboration requires strong organizational skills, attention to detail, and the ability to adapt to the fast-paced nature of construction projects.

What are the key skills and qualifications needed to thrive as a construction administrative assistant, and why are they important?

To thrive as a Construction Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with standard office practices, often supported by a high school diploma or associate degree. Proficiency with construction management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving, and time management are vital soft skills for managing project documentation and coordinating with multiple stakeholders. These abilities ensure smooth project workflows, accurate record-keeping, and efficient support for construction teams.

What is the difference between Construction Administrative Assistant vs Construction Office Coordinator?

AspectConstruction Administrative AssistantConstruction Office Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationSimilar credentials; often requires experience in office management within construction
Work EnvironmentOffice setting on construction sites or company officesPrimarily office-based, coordinating between teams and clients
Job ResponsibilitiesScheduling, document management, assisting project teamsOverseeing administrative operations, managing communication flow

The Construction Administrative Assistant and Construction Office Coordinator roles share similar credentials and work environments, focusing on supporting construction projects through administrative tasks. The main difference lies in scope: the Administrative Assistant typically handles specific support duties, while the Office Coordinator manages broader administrative operations within the construction office.

What is a construction administrative assistant?

Construction Administrative Assistants are professionals who support construction projects by handling administrative and clerical tasks. Their responsibilities often include managing project documentation, scheduling meetings, processing invoices, coordinating with contractors, and maintaining records for compliance and safety. They play a vital role in ensuring smooth communication between project managers, construction teams, vendors, and clients. By keeping operations organized and efficient, they help projects stay on schedule and within budget.
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Cities near Springfield, MA with the most Construction Administrative Assistant job openings:

Construction Administrative Assistant jobs near you
Infographic showing various Construction Administrative Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,598 per year, or $21 per hour.

Administrative Assistant

Generator Supercenter of Western Mass

West Springfield, MA • On-site

$18 - $24/hr

Full-time

Medical, PTO

Re-posted 16 days ago

Job description

Benefits:
  • Competitive salary
  • Health insurance
  • Paid time off
  • Training & development

 Administrative Assistant 
 Full-Time | Monday–Friday | Fast-Paced Work Environment
Location: Generator Supercenter of Western Mass, 1285 Riverdale St. West Springfield MA 01089
Powering Peace of Mind
Generator Supercenter, Inc. is North America’s #1 Generac dealer. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we’re looking for a detail-oriented Receptionist / Scheduling Coordinator to keep our projects on track and our clients connected.  
Position Summary 
The Administrative Assistant plays a vital role in our business. As the first point of contact for our company, you must warmly welcome our customers and understand our products. You will also support our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractors and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.  
Key Responsibilities 
Scheduling & Coordination: 
·        Answering incoming phone calls and making outbound calls when necessary
·        Creating and maintaining daily and weekly sales schedules for sales staff
  • Creating and maintaining daily and weekly construction and installation schedules based on field and project management inputs
  • Coordinating subcontractor activities and material deliveries to align with project timelines
  • Scheduling inspections, permitting appointments, and commissioning activities
  • Monitoring project progress and adjust schedules as needed to meet deadlines
  • Helping manage and track marketing 
Project Support & Documentation: 
  • Setting up new jobs and ensuring proper documentation is uploaded and maintained
  • Assisting in preparing change orders, payment applications, and subcontractor agreements
  • Ensuring site documentation, permit, and task lists are up to date and completed
  • Submitting permit applications
  • Helping manage close-out procedures for completed projects, including permit resolution and task list sign-off
Communication & Team Collaboration: 
  • Participating in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
  • Maintaining clear, professional communication with all internal and external stakeholders
Additional Duties: 
  • Supporting vendor negotiations and assist with estimating during the bid process 
  • Providing administrative support to project and construction teams as needed
  • Communicating with customers on status and projected timelines
  • Making outbound calls to set sales appointments 
  • Ensuring the reception area is tidy and presentable, with all necessary stationery and material (e.g., brochures, forms)
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing, and faxing  
 
 Qualifications 
  • High school diploma or GED required; associate degree or trade school certification a plus
  • Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
  • Experience with work order systems and documentation control tools
  • Excellent communication, organization, and multitasking skills
  • Strong attention to detail and ability to meet deadlines in a fast-paced environment
  • Motivated self-starter with strong interpersonal skills
  • Experience coordinating with subcontractors, vendors, and inspectors
 
 Preferred Skills: 
  • Knowledge of residential or commercial generator installation processes
  • Construction industry experience, particularly in electrical or energy services
  • Familiarity with permitting and inspection coordination
  • Familiarity with electrical systems (AC/DC) 
  • Marketing experience - bring new ideas
 
 Why Work at Generator Supercenter? 
  • Be part of a national leader in energy solutions and backup power systems
  • Support meaningful projects that bring peace of mind to customers during power outages
  • Work in a collaborative, growth-oriented environment
  • Opportunity for advancement in a growing and innovative company
 
 Apply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most.