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Conference Services Assistant Jobs (NOW HIRING)

Proskauer

Conference Services Assistant

New York, NY · On-site

$50K - $60K/yr

The Conference Services Assistant ensures all functions of the main reception desk are handled professionally and timely. The Assistant will work as part of a team and interface with all levels of ...

Proskauer

Conference Services Assistant

Manhattan, NY · On-site

$50K - $60K/yr

The Conference Services Assistant ensures all functions of the main reception desk are handled professionally and timely. The Assistant will work as part of a team and interface with all levels of ...

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How much do conference services assistant jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for conference services assistant in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Conference Services Assistant, and why are they important?

To thrive as a Conference Services Assistant, strong organizational skills, attention to detail, and experience in event planning or hospitality are essential, often supported by a high school diploma or associate degree. Familiarity with event management software, audiovisual equipment, and reservation systems is typically required. Excellent communication, customer service orientation, and the ability to multitask under pressure are standout soft skills in this role. These competencies ensure seamless event execution, client satisfaction, and efficient coordination in a fast-paced environment.

How does a Conference Services Assistant typically collaborate with other departments during event planning and execution?

Conference Services Assistants often work closely with a variety of departments, such as catering, audio-visual, housekeeping, and front desk teams, to ensure seamless event execution. They serve as a point of contact between event organizers and internal staff, coordinating setup logistics, special requirements, and troubleshooting any issues that arise during events. This role requires strong communication skills and adaptability, as priorities can shift quickly based on last-minute changes or guest needs. Collaborating effectively helps ensure that events run smoothly and client expectations are met.

What are Conference Services Assistants?

Conference Services Assistants are professionals who help coordinate and support events such as meetings, conferences, and seminars. They handle tasks like setting up meeting rooms, arranging audiovisual equipment, assisting attendees, and ensuring that events run smoothly. Their role often involves working closely with event organizers, facility staff, and guests to provide logistics support and resolve any issues that arise during events.

What is the difference between Conference Services Assistant vs Event Coordinator?

AspectConference Services AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; often prefers associate or bachelor's degree in hospitality, event management, or related fields
Work EnvironmentHotels, conference centers, convention venuesVaries; includes hotels, corporate offices, event venues, and outdoor locations
Primary ResponsibilitiesAssist with conference setup, attendee registration, and logistical supportPlan, coordinate, and execute events from start to finish
Industry UsageCommonly used in hospitality and conference industriesUsed across hospitality, corporate, and nonprofit sectors

While both roles support event execution, the Conference Services Assistant primarily provides logistical and operational support within conference settings, whereas the Event Coordinator manages the entire event planning process. The roles often overlap but differ in scope and responsibilities.

What cities are hiring for Conference Services Assistant jobs? Cities with the most Conference Services Assistant job openings:
What are the most commonly searched types of Conference Services jobs? The most popular types of Conference Services jobs are:
What states have the most Conference Services Assistant jobs? States with the most job openings for Conference Services Assistant jobs include:
Conference Services Assistant jobs near you

Conference Services Assistant

Proskauer

New York, NY • On-site

$50K - $60K/yr

Full-time

Posted 21 days ago

Job description

Job Description
The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.
Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.
The Conference Services Assistant ensures all functions of the main reception desk are handled professionally and timely. The Assistant will work as part of a team and interface with all levels of staff. This person will receive and direct callers and visitors, operate the telephone system, relay information to all relevant parties, book conference rooms, coordinate catering needs and provide clerical support to Business Services staff.
The hours for this position are 11:00am ET to 7:00pm ET.
Responsibilities
  • Provide a high level of customer service and answer main switchboard; route direct callers based on nature of the call, to the appropriate person; take messages from callers; answer inquiries and provide information pertaining to office and send relevant information via email or mail
  • Greet visitors, determine nature of their business, direct them to the appropriate individual(s); answer all visitor inquiries
  • Monitor schedules and observe arrivals and departures of guests
  • Assist with clerical duties including printing documents, and mailing projects that include stuffing, addressing, and labeling envelopes
  • Maintain conference room bookings through the Firm's software system
  • Assign Wi-Fi passwords to guests and visitors
  • Monitor use of visiting offices and ensure Firm visitors have an office, telephone extension, and information booklet. Communicate room assignments via Firm intranet and emails to appropriate parties
  • Maintain electronic booking system with building to make sure that visitors can access the office upon arrival. Distribute and track temporary passes
  • Monitor and prepare supplies necessary to maintain administrative functions of the main desk
  • Coordinate the delivery of evening dinners and liaise with vendors to ensure timely and accurate delivery of food
  • Assist with various aspects of in-house catering and events, including assisting with catering, maintenance, hospitality, and visitors to the office

Qualifications
  • Bachelor's Degree preferred
  • Minimum of 1+ year of experience in a high-volume, professional services environment
  • Ability to work well in a fast-paced environment
  • Outstanding interpersonal skills
  • Excellent attendance and punctuality
  • Strong written and verbal communication skills, as well as strong organizational skills
  • Ability to work well independently and exercise sound judgement
  • Proactively identify and diffuse difficult situations
  • Strong technical/computer skills
  • Flexibility and willingness to work overtime as needed

This position will require physical presence in Proskauer's offices on a regular basis (5 days per week).The anticipated compensation for this position is $50,000 - $60,000. The actual salary offered will be based on a number of factors, including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

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