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Conference Services Assistant Jobs in Indiana (NOW HIRING)

Purdue University

Building Services Assistant

Hammond, IN · On-site

$17 - $18.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Stairwells, lounges, hallways and gym, Offices, Classrooms/Conference rooms, Laboratories, Vending ... * Assist General Services in the operation of Mail Services & Package Delivery, Shipping ...

Purdue University

Building Services Assistant

Hammond, IN · On-site

$17 - $18.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Stairwells, lounges, hallways and gym, Offices, Classrooms/Conference rooms, Laboratories, Vending ... * Assist General Services in the operation of Mail Services & Package Delivery, Shipping ...

Ascent Hospitality

Assistant General Manager

Hammond, IN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Assistant General Manager serves as a key liaison for hotel guests and functions as a right ... conference services and maintenance. * Plan, organize and delegate daily operational activities ...

Ricoh

Hospitality Services Specialist

Indianapolis, IN · On-site

$18.50 - $19/hr

Legal Senior Onsite Service Specialist Position Profile: The Legal Senior Onsite Service Specialist ... Organize, set up, and maintain conference rooms and meeting spaces. * Assist Facilities teams with:

Ogletree Deakins

Office Assistant

Indianapolis, IN · On-site

$16 - $21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This position supports the delivery of quality legal services to clients by providing clerical ... Maintain conference rooms and visitor office reservations using Maptician. * Order meals for ...

Ogletree Deakins

Office Assistant

Indianapolis, IN · On-site

$16 - $21/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This position supports the delivery of quality legal services to clients by providing clerical ... Maintain conference rooms and visitor office reservations using Maptician. * Order meals for ...

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Conference Services Assistant information

What is a conference services assistant?

Conference Services Assistants are professionals who help coordinate and support events such as meetings, conferences, and seminars. They handle tasks like setting up meeting rooms, arranging audiovisual equipment, assisting attendees, and ensuring that events run smoothly. Their role often involves working closely with event organizers, facility staff, and guests to provide logistics support and resolve any issues that arise during events.

How does a conference services assistant typically collaborate with other departments during event planning and execution?

Conference Services Assistants often work closely with a variety of departments, such as catering, audio-visual, housekeeping, and front desk teams, to ensure seamless event execution. They serve as a point of contact between event organizers and internal staff, coordinating setup logistics, special requirements, and troubleshooting any issues that arise during events. This role requires strong communication skills and adaptability, as priorities can shift quickly based on last-minute changes or guest needs. Collaborating effectively helps ensure that events run smoothly and client expectations are met.

What are the key skills and qualifications needed to thrive as a conference services assistant, and why are they important?

To thrive as a Conference Services Assistant, strong organizational skills, attention to detail, and experience in event planning or hospitality are essential, often supported by a high school diploma or associate degree. Familiarity with event management software, audiovisual equipment, and reservation systems is typically required. Excellent communication, customer service orientation, and the ability to multitask under pressure are standout soft skills in this role. These competencies ensure seamless event execution, client satisfaction, and efficient coordination in a fast-paced environment.

What is the difference between Conference Services Assistant vs Event Coordinator?

AspectConference Services AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; often prefers associate or bachelor's degree in hospitality, event management, or related fields
Work EnvironmentHotels, conference centers, convention venuesVaries; includes hotels, corporate offices, event venues, and outdoor locations
Primary ResponsibilitiesAssist with conference setup, attendee registration, and logistical supportPlan, coordinate, and execute events from start to finish
Industry UsageCommonly used in hospitality and conference industriesUsed across hospitality, corporate, and nonprofit sectors

While both roles support event execution, the Conference Services Assistant primarily provides logistical and operational support within conference settings, whereas the Event Coordinator manages the entire event planning process. The roles often overlap but differ in scope and responsibilities.

What are the most commonly searched types of Conference Services jobs in Indiana?

The most popular types of Conference Services jobs in Indiana are:

What cities in Indiana are hiring for Conference Services Assistant jobs?

Cities in Indiana with the most Conference Services Assistant job openings:

Conference Services Assistant jobs near you

Building Services Assistant

Purdue University

Hammond, IN • On-site

$17 - $18.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Purdue University rating

7.5

Company rating: 7.5 out of 10

Based on 136 frontline employees who took The Breakroom Quiz

312th of 618 rated colleges and universities

Job description

Building Services Assistant
City: Hammond
Job Description:
Overview of Building Services Assistant
The Building Services Department at PNW is seeking a Building Services Assistant to join their team!
Schedule:
  • This current posted position will be working Monday - Friay, 8:00am - 4:30pm

Pay range:
  • $17.00 - $18.25 per hour. Day shift positions do not receive shift differential and parking fees do apply.

Duties and Responsibilities of Building Services Assistant
  • Setup & Dismantle furniture and equipment for events
  • Work directly with event sponsors and customers for any special needs during the event
  • Work with scheduling department to identify customer expectations
  • Provide support to the University for office, furniture, and equipment moves
  • Work directly with the customer to determine time of delivery and placement of furniture or equipment
  • Perform custodial functions in assigned buildings/areas in accordance with attached standard operating procedures. Types of custodial activities include but are not limited to: Mopping, sweeping, scrubbing, stripping, waxing, and buffing floors. Disinfecting toilets and sinks. Cleaning walls and washing windows. Areas include but are not limited to: Stairwells, lounges, hallways and gym, Offices, Classrooms/Conference rooms, Laboratories, Vending/lounges, Restrooms, Library, Cafeteria/dining. Replenish restroom supplies.
  • Safely use cleaning chemicals, load and chemical dispensers, deliver supplies to areas as needed
  • Operate and maintain power and non-power equipment: which include mops, shovels, brooms, pressure washers, scrubbers, power floor sweepers, shampoos, vacuums, high speed floor machines, buffers, walk behind floor machines and floor machine riders
  • Works with little supervision and assumes primarily responsibility to meet the custodial needs of the building occupants during assigned shift Perform floor preparation, care and maintenance of public areas, which include but are not limited to entranceways, stairwells, lounges, hallways.
  • Respond to Customer Service Calls throughout the day, in response to customer needs. Utilize excellent customer service skills when communicating with faculty, staff, students and other internal and external departmental stakeholders.
  • Perform recycling duties which include but not limited to pick up and emptying of recycling bins throughout various building on campus.
  • Operate University Vehicles
  • Must be able to travel to other PNW locations as needed.
  • Report building damages, problems, and or needs to supervisor on shift
  • Perform clean up after floods, vandalism, fires, etc.
  • Work overtime periodically to meet the business needs of the University

Secondary Duties:
  • Assist General Services in the operation of Mail Services & Package Delivery, Shipping & Receiving
  • Assist Grounds in general tasks and snow removal and Maintenance in general tasks as needed

Benefits of Building Services Assistant
  • Full benefits - Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
  • Ten paid vacation days first year of employment
  • Ten paid holidays
  • University paid and matching contribution to retirement
  • University contribution to Health Savings Account -
    • Plus, a chance to earn more through participating in University Wellness Initiatives
  • Employee Wellness Programs
  • Paid Parental Leave
  • Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Education
  • Requires High school diploma/GED

Experience
  • One-year experience in custodial or event support or moving support
  • Prior work in an educational environment is preferred

Additional Information
Purdue will not sponsor employment authorization for this position
Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.
Purdue University Northwest is an equal opportunity/equal access university.
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master's and applied doctoral levels.
Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW's values reflect the university's commitment to respect, innovation, a student-centric university, and excellence.
PNW is consistently ranked among the best public regional universities in U.S. News & World Report's annual Best Colleges report and is recognized as a First Scholars institution as well an Innovation and Economic Prosperity University. With its vision to cultivate leaders, inspire excellence, and impact our world, PNW advances the socioeconomic mobility of its students and positively impacts regional development.
FLSA Status
Non-Exempt

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