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Conference Services Assistant Jobs in Indiana (NOW HIRING)

FBT Gibbons LLP

Office Assistant/Receptionist

Indianapolis, IN · On-site

$15.75 - $20.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Office Assistant/Receptionist FBT Gibbons LLP is a national law firm focused on serving companies ... Provide beverage service and support general conference room needs for meetings and visitors.

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Conference Services Assistant information

What is a conference services assistant?

Conference Services Assistants are professionals who help coordinate and support events such as meetings, conferences, and seminars. They handle tasks like setting up meeting rooms, arranging audiovisual equipment, assisting attendees, and ensuring that events run smoothly. Their role often involves working closely with event organizers, facility staff, and guests to provide logistics support and resolve any issues that arise during events.

How does a conference services assistant typically collaborate with other departments during event planning and execution?

Conference Services Assistants often work closely with a variety of departments, such as catering, audio-visual, housekeeping, and front desk teams, to ensure seamless event execution. They serve as a point of contact between event organizers and internal staff, coordinating setup logistics, special requirements, and troubleshooting any issues that arise during events. This role requires strong communication skills and adaptability, as priorities can shift quickly based on last-minute changes or guest needs. Collaborating effectively helps ensure that events run smoothly and client expectations are met.

What are the key skills and qualifications needed to thrive as a conference services assistant, and why are they important?

To thrive as a Conference Services Assistant, strong organizational skills, attention to detail, and experience in event planning or hospitality are essential, often supported by a high school diploma or associate degree. Familiarity with event management software, audiovisual equipment, and reservation systems is typically required. Excellent communication, customer service orientation, and the ability to multitask under pressure are standout soft skills in this role. These competencies ensure seamless event execution, client satisfaction, and efficient coordination in a fast-paced environment.

What is the difference between Conference Services Assistant vs Event Coordinator?

AspectConference Services AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; often prefers associate or bachelor's degree in hospitality, event management, or related fields
Work EnvironmentHotels, conference centers, convention venuesVaries; includes hotels, corporate offices, event venues, and outdoor locations
Primary ResponsibilitiesAssist with conference setup, attendee registration, and logistical supportPlan, coordinate, and execute events from start to finish
Industry UsageCommonly used in hospitality and conference industriesUsed across hospitality, corporate, and nonprofit sectors

While both roles support event execution, the Conference Services Assistant primarily provides logistical and operational support within conference settings, whereas the Event Coordinator manages the entire event planning process. The roles often overlap but differ in scope and responsibilities.

What are the most commonly searched types of Conference Services jobs in Indiana?

The most popular types of Conference Services jobs in Indiana are:

What cities in Indiana are hiring for Conference Services Assistant jobs?

Cities in Indiana with the most Conference Services Assistant job openings:

Conference Services Assistant jobs near you

Special Education Assistant

Perry Township School District

Indianapolis, IN • On-site

$15.75/hr

Full-time

Re-posted yesterday

Perry Township Schools rating

5.1

Company rating: 5.1 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

559th of 633 rated elementary and secondary schools

Job description

Position Type:
Support Staff - Instructional/SpEd AST.
Date Posted:
7/20/2026
Location:
Perry Meridian Middle SchoolSpecial Education Assistant
Position Purpose
Working under the supervision of teachers and are a viable part of the total instructional program. The services performed by the teacher aide/assistant include instructional, clerical, supervisory, and behavior management duties. The overall role of the teacher aide/assistant is to provide support services to the classroom teacher. Aides/assistants are expected to implement programming as directed by classroom teachers, administrators, or the Case Conference Committee. Teacher aides are expected to follow the Bylaws and Policies of Special Education, their assigned school, and the school corporation in which their classroom is located.
Essential Job Functions
  • Develop positive respectful relationships with students and staff.
  • Work in a positive, effective manner in the inclusion environment with students and staff.
  • Be punctual with all assignments, professional in manner and speech, and notify co-workers and building administration prior to necessary absences.
  • Effectively collaborate and share information with the teacher of record.
  • Effectively answer questions and assist students with organizational skills, staying on task, and reviewing/re-teaching skills.
  • Assist classroom teachers with daily duties.
  • Facilitate small group instruction.
  • Complete clerical duties as assigned by the teacher.
  • Supervise student behavior and activities.
  • Lift and move students.
  • Assist with other duties as assigned.
Equipment
Use standard office equipment such as personal computers, printer, copier and fax machines, calculator, and telephone.
Travel Requirements
Travel to school district buildings and professional meetings as required.
Pay Rate
$15.75 per hour.
Work Schedule
The position's hours will be scheduled between 6.5 and 7.5 and will be finalized at the time of hire, depending on student needs.
182 days per year
Knowledge, Skills and Abilities
  • Ability to read and write.
  • Willingness to help special needs children.
  • Effective human relations skills that include a calm, patient personality.

Physical and Mental Demands, Work Hazards
Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75% Physical Requirement Percentage of Time
Ability to stand for extended periods of time.
Very Frequent
Ability to lift 25 pounds.
Very Frequent
Ability to carry 25 pounds.
Very Frequent
Ability to work at a desk, conference table or in meetings of various configurations.
Very Frequent
Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter.
Very Frequent
Ability to communicate so others will be able to clearly understand a normal conversation.
Very Frequent
Ability to reach in all directions.
Very Frequent
License/ Registration/ Certification
  • N/A
Education
  • High school diploma or GED.

Experience
  • Previous experience is preferred.
FLSA Status: Non-Exempt
Apply online: https://www.applitrack.com/perryschools/onlineapp/

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