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Conference Services Assistant Jobs (NOW HIRING)

Hilton Albany

Conference Service Manager

Albany, NY · On-site

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Provides banquet menu information and package information to the guest. * Assist the banquet staff ...

Hilton Albany

Conference Service Manager

Albany, NY · On-site

$70K - $72K/yr

CONFERENCE SERVICES MANAGER SUMMARY Reporting to the Director of Sales & Marketing, this position ... Provides banquet menu information and package information to the guest. * Assist the banquet staff ...

Stonebridge Companies

$90K - $110K/yr

... * Assist in reducing tentative space holds and improving space utilization in partnership with ... Conference Services Managers. * Establish clear revenue and satisfaction goals for the team.

Heihotels

Conference Services Administrator

Anaheim, CA · On-site

$30/hr

Overview Assist the Director of Catering and Conference Service Manager in the administrative functions required for effective convention management. Essential Duties and Responsibilities * Answer ...

Four Seasons

Conference Services Manager

Atlanta, GA

About the role Coordinates all requirements for various conference groups booked by the Sales ... College Education preferred * 2-3 years previous catering and/or banquet assistant manager/captain ...

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How much do conference services assistant jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for conference services assistant in the United States is $18.93, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $23.32 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Conference Services Assistant, and why are they important?

To thrive as a Conference Services Assistant, strong organizational skills, attention to detail, and experience in event planning or hospitality are essential, often supported by a high school diploma or associate degree. Familiarity with event management software, audiovisual equipment, and reservation systems is typically required. Excellent communication, customer service orientation, and the ability to multitask under pressure are standout soft skills in this role. These competencies ensure seamless event execution, client satisfaction, and efficient coordination in a fast-paced environment.

How does a Conference Services Assistant typically collaborate with other departments during event planning and execution?

Conference Services Assistants often work closely with a variety of departments, such as catering, audio-visual, housekeeping, and front desk teams, to ensure seamless event execution. They serve as a point of contact between event organizers and internal staff, coordinating setup logistics, special requirements, and troubleshooting any issues that arise during events. This role requires strong communication skills and adaptability, as priorities can shift quickly based on last-minute changes or guest needs. Collaborating effectively helps ensure that events run smoothly and client expectations are met.

What are Conference Services Assistants?

Conference Services Assistants are professionals who help coordinate and support events such as meetings, conferences, and seminars. They handle tasks like setting up meeting rooms, arranging audiovisual equipment, assisting attendees, and ensuring that events run smoothly. Their role often involves working closely with event organizers, facility staff, and guests to provide logistics support and resolve any issues that arise during events.

What is the difference between Conference Services Assistant vs Event Coordinator?

AspectConference Services AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; often prefers associate or bachelor's degree in hospitality, event management, or related fields
Work EnvironmentHotels, conference centers, convention venuesVaries; includes hotels, corporate offices, event venues, and outdoor locations
Primary ResponsibilitiesAssist with conference setup, attendee registration, and logistical supportPlan, coordinate, and execute events from start to finish
Industry UsageCommonly used in hospitality and conference industriesUsed across hospitality, corporate, and nonprofit sectors

While both roles support event execution, the Conference Services Assistant primarily provides logistical and operational support within conference settings, whereas the Event Coordinator manages the entire event planning process. The roles often overlap but differ in scope and responsibilities.

What cities are hiring for Conference Services Assistant jobs? Cities with the most Conference Services Assistant job openings:
What are the most commonly searched types of Conference Services jobs? The most popular types of Conference Services jobs are:
What states have the most Conference Services Assistant jobs? States with the most job openings for Conference Services Assistant jobs include:
Conference Services Assistant jobs near you
Summer Administrative Conference Assistant

Summer Administrative Conference Assistant

Shepherd University

Shepherdstown, WV • On-site

$11/hr

Temporary

Posted 25 days ago

Job description

Position Details
Position Information
Posting Number
Stu443P
Working Title
Summer Administrative Conference Assistant
FLSA
Exempt
Student Pay Level
B
Advertised Pay Rate
11.00
Position Status
Regular Student Employment
Department
Student Emp Residence Life
Job Summary/Basic Function
Administrative Conference Assistants (ACAs) are responsible for performing check-ins and check-outs of conference attendees, performing facilities assessments of assigned residence halls, re-setting rooms, providing University and community information to conference guests, and after business hours response for conference attendees.
They are responsible for the daily operations and are accountable for the safe and efficient operation of assigned residence halls and conference services. This role will interact with team members, supervisors, and all other lines of business to ensure the overall positive guest experience.
In addition, they are responsible for providing quality customer service to conference attendees which will include some interim supervisory responsibilities of conference attendees. They will interact with conference guests on a daily basis to promote compliance with service standards.
This position reports directly to a professional staff member in Residence Life or designee.
Minimum Qualifications
Key Accountabilities:
1. Perform all aspects of conference operations, including assigned residential hall, room, and key preparation and assessment both pre and post conference, posting signs and bulletin boards, conducting the check-in and check-out process, tracking accurate numbers for future billing, maintaining accurate rosters of all guests, and completing data-entry as needed.
2. Promote the security and safety of the residence halls for all conference guests by providing after hours response, and performing assigned rounds of the occupied buildings or areas.
3. Become cross-trained across other departments involved in conference services to assist in the mission of conference services (examples include, but are not limited to: student center, dining services, wellness center, orientation, and facilities)
4. Ensure smooth communication and relationships with partnering lines of business such as Residence Life, Housekeeping, Conference Services, Dining Services, SUPD, and others.
5. Enforce University policies in a manner that respects privacy.
6. Provide excellent customer service for conference guests.
7. Attend all training and weekly meetings throughout the conference season.
8. Positively represent Shepherd University to all conferences guests, students, and University faculty/staff.
9. Review conference requirements and itinerary with team members, coordinators, and Conference Services management staff prior to conference arrival.
10. Complete administrative tasks in the Residence Life Office or elsewhere on campus during scheduled hours.
11.Exhibit adaptability, flexibility, and effective time management skills.
12. Other duties assigned by the supervising professional staff member or designee.
Preferred Qualifications
Posting Date
03/12/2026
Close Date
Special Instructions Summary
Job Duties

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