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Conference Services Assistant Jobs in Utah (NOW HIRING)

Compass Group

Conference Aide

Salt Lake City, UT · On-site

$21/hr

The Conference Services Aids work in conjunction with receptionists, coordinators, Lead WPA/CA, and the Conference Center Manager to support the handling of vendors and catering. They will report to ...

Compass Group

Conference Aide

Salt Lake City, UT

$21/hr

The Conference Services Aids work in conjunction with receptionists, coordinators, Lead WPA/CA, and the Conference Center Manager to support the handling of vendors and catering. They will report to ...

Rapport

Conference Aide

Salt Lake City, UT · On-site

$21/hr

The Conference Services Aids work in conjunction with receptionists, coordinators, Lead WPA/CA, and the Conference Center Manager to support the handling of vendors and catering. They will report to ...

Compass Group

Conference Aide

Salt Lake City, UT · On-site

$21/hr

The Conference Services Aids work in conjunction with receptionists, coordinators, Lead WPA/CA, and the Conference Center Manager to support the handling of vendors and catering. They will report to ...

University of Utah

Facilities Management

Salt Lake City, UT · On-site

$68K - $70K/yr

The Maintenance Supervisor is a working supervisory position that reports to the Assistant Director ... University Guest House and Conference Services, Plant Operations, Space Planning, Campus Design ...

Valar Atomics

Office Services Coordinator

Orangeville, UT · On-site

$30 - $35/hr

... conference room setup, including refreshments and supplies as needed. * Assist with planning and ... Excellent customer service and communication skills. * Ability to prioritize multiple tasks in a ...

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Conference Services Assistant information

What is the difference between Conference Services Assistant vs Event Coordinator?

AspectConference Services AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; often prefers associate or bachelor's degree in hospitality, event management, or related fields
Work EnvironmentHotels, conference centers, convention venuesVaries; includes hotels, corporate offices, event venues, and outdoor locations
Primary ResponsibilitiesAssist with conference setup, attendee registration, and logistical supportPlan, coordinate, and execute events from start to finish
Industry UsageCommonly used in hospitality and conference industriesUsed across hospitality, corporate, and nonprofit sectors

While both roles support event execution, the Conference Services Assistant primarily provides logistical and operational support within conference settings, whereas the Event Coordinator manages the entire event planning process. The roles often overlap but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a conference services assistant, and why are they important?

To thrive as a Conference Services Assistant, strong organizational skills, attention to detail, and experience in event planning or hospitality are essential, often supported by a high school diploma or associate degree. Familiarity with event management software, audiovisual equipment, and reservation systems is typically required. Excellent communication, customer service orientation, and the ability to multitask under pressure are standout soft skills in this role. These competencies ensure seamless event execution, client satisfaction, and efficient coordination in a fast-paced environment.

How does a conference services assistant typically collaborate with other departments during event planning and execution?

Conference Services Assistants often work closely with a variety of departments, such as catering, audio-visual, housekeeping, and front desk teams, to ensure seamless event execution. They serve as a point of contact between event organizers and internal staff, coordinating setup logistics, special requirements, and troubleshooting any issues that arise during events. This role requires strong communication skills and adaptability, as priorities can shift quickly based on last-minute changes or guest needs. Collaborating effectively helps ensure that events run smoothly and client expectations are met.

What is a conference services assistant?

Conference Services Assistants are professionals who help coordinate and support events such as meetings, conferences, and seminars. They handle tasks like setting up meeting rooms, arranging audiovisual equipment, assisting attendees, and ensuring that events run smoothly. Their role often involves working closely with event organizers, facility staff, and guests to provide logistics support and resolve any issues that arise during events.
What are the most commonly searched types of Conference Services jobs in Utah? The most popular types of Conference Services jobs in Utah are:
Conference Services Assistant jobs near you

Catering & Conference Coordinator

CoralTree Hospitality

Ivins, UT • On-site

$22 - $24.50/hr

Full-time

Medical, Retirement, PTO

Posted 2 days ago

New

CoralTree Hospitality rating

7.3

Company rating: 7.3 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Black Desert Resort is an ultra-premium destination resort located in Southern Utah, offering luxury accommodations, refined dining, championship golf, and exceptional event spaces. The resort hosts weddings, corporate retreats, conferences, and social celebrations in a variety of elegant indoor and outdoor venues.

The Catering & Conference Coordinator plays an important role in supporting managers by assisting with the planning and execution of events, coordinating logistics, maintaining event documentation, and ensuring seamless communication between clients and resort departments.

Job Summary

The Catering & Conference Coordinator provides administrative and operational support to the Catering & Conference Services team. This role assists with coordinating event details, preparing in-house banquet event orders (BEOs), maintaining event documentation, and supporting client communications.

Working closely with Sales, Culinary, Banquets, and Operations teams, the coordinator helps ensure that event details are accurately communicated and executed to deliver exceptional guest experiences aligned with Black Desert Resort’s ultra-premium hospitality standards.

Job Specifications

Onsite: Black Desert Resort
Shift & Schedule Availability: Year-Round / Full-Time
Pay Rate: $22.00 – $24.50/hour. This is the pay rate we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

Why Join Us

Event-Driven Environment: Support memorable weddings, conferences, and celebrations at a premier resort destination.
Professional Growth: Gain experience within a dynamic catering and conference services team.
Comprehensive Benefits: Health insurance, 401K with company match, employee dining room, paid time off, and resort perks.


Key Responsibilities including but not limited to

  • Provide administrative and operational support to the Catering & Conference Services team.
  • Assist in preparing banquet event orders (BEOs), event diagrams, and operational documents.
  • Maintain accurate event records and documentation within event management software.
  • Communicate event details to internal departments including Banquets, Culinary, AV, Housekeeping, and Front Office.
  • Support coordination of event timelines, room setups, and guest requirements.
  • Assist with organizing client site visits, tastings, and planning meetings.
  • Maintain catering calendars, event files, and operational schedules.
  • Assist with client correspondence.
  • Monitor event changes and ensure updates are communicated across departments.
  • Provide on-site support during events when needed to ensure smooth execution.
  • Assist with billing coordination, deposits, and event documentation.
  • Maintain professional communication with clients and vendors.
  • Support the sales catering team with proposals and event planning logistics when needed.
  • Uphold Black Desert Resort’s ultra-premium hospitality standards.
  • Attend mandatory orientations and trainings. 
  • Perform other duties as assigned.

  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Experience with event management software such as Delphi, Social Tables, or similar systems preferred.
  • Proficiency with Microsoft Office including Excel, Word, and Outlook.
  • Strong attention to detail and ability to manage multiple events simultaneously.
  • Ability to work collaboratively with multiple departments.
  • Flexible schedule availability including occasional evenings or weekends when events require.
  • 1–2 years of administrative or event coordination experience in hospitality or catering preferred

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