Conference Manager Jobs in Peekskill, NY (NOW HIRING)

Job Title: Tenant Services Coordinator II (2-4 Years Experience)
Job Description
The Tenant Services Coordinator II oversees facilities and office management operations for corporate offices in Stamford, CT and associated branch locations. This role manages furniture, fixtures, equipment, and general office use to ensure a safe, efficient, and well-organized workplace. The Tenant Services Coordinator delivers timely and cost-effective support to internal business units while upholding corporate policies, local codes, and shared organizational values.
Responsibilities

• Coordinate day-to-day operations of office facilities, including use, deliveries, maintenance, and repairs for Stamford and branch locations.
• Serve as a primary point of contact with building management for building-related services such as security, climate and comfort, building rules, announcements, and other building operations.
• Coordinate branch events, including planning room layouts and arranging the set-up of equipment and furnishings to support meetings and activities.
• Maintain and manage conference room scheduling to ensure efficient use of shared spaces, when required by the site.
• Follow and enforce facility and office management corporate policies, ensuring compliance with published directives and applicable local codes and laws.
• Initiate purchase requests for facilities and office needs, obtain required expenditure approvals, and process invoice payments accurately and on time.
• Maintain the work order request system and preventative maintenance tracking systems to ensure timely completion of maintenance and service tasks.
• Verify invoices, work orders, and deliveries to confirm accuracy, completeness, and adherence to contract terms.
• Coordinate vendor activities on-site and remotely, ensuring compliance with all service contracts and maintenance requirements.
• Support the coordination of competitive bid processes for facilities-related services in collaboration with internal stakeholders.
• Assist with coordinating contractors, internal associates, and building management to ensure smooth execution of projects and services.
• Perform all duties in alignment with the organization's shared beliefs, values, and standards of conduct.
• Provide responsive, professional customer service to internal stakeholders and tenants regarding facilities and office management needs.

Essential Skills

• 2-4 years of experience in facilities management, office management, or a closely related tenant services role.
• Hands-on experience managing work orders and preventative maintenance tracking systems.
• Demonstrated ability to coordinate facilities operations, including maintenance, repairs, deliveries, and general office support.
• Experience with conference room scheduling and meeting space coordination.
• Proven vendor management experience, including coordinating vendor activities and monitoring service contract compliance.
• Practical knowledge of invoicing processes, including initiating purchase requests, obtaining approvals, and processing invoice payments.
• Strong customer service skills with the ability to support internal business units and tenants professionally and efficiently.
• Proficiency with Microsoft Office applications for communication, documentation, tracking, and reporting.
• Ability to follow and apply corporate policies, procedures, and local codes and laws related to facilities and office management.
• Strong organizational and time management skills with the ability to handle multiple tasks and priorities.

Additional Skills & Qualifications

• Experience coordinating events, including room set-up, equipment arrangement, and furniture configuration.
• Experience in facilities maintenance coordination within multi-office or multi-branch environments.
• Familiarity with competitive bid processes for facilities and vendor services.
• Ability to collaborate effectively with building management, contractors, and internal associates.
• Attention to detail in verifying invoices, work orders, and deliveries for accuracy and completeness.
• Commitment to working in alignment with organizational values and shared beliefs.

Work Environment
This role supports a professional office environment spanning a primary office in Stamford, CT and additional branch locations. The Tenant Services Coordinator works closely with building management, vendors, contractors, and internal associates to maintain a comfortable, safe, and well-functioning workspace. The position involves regular use of Microsoft Office and facilities management systems for work order tracking, preventative maintenance scheduling, and conference room management. The workday typically follows standard business hours, with some flexibility required to support events, deliveries, or maintenance activities as needed. The environment includes typical office furnishings, conference rooms, and shared spaces, and the role requires a professional appearance appropriate for a corporate office setting.
Job Type & Location
This is a Contract position based out of Stamford, CT.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Stamford,CT.
Application Deadline
This position is anticipated to close on Aug 12, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.