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Conference Manager Jobs in Chicago, IL (NOW HIRING)

STV

Office Manager - Aviation

Chicago, IL · On-site

$83K - $95K/yr

Reset conference rooms after meetings (chairs, technology, supplies). * Oversee booking, scheduling ... Manage space planning and seating assignments, including moves or reconfigurations to support team ...

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Conference Manager information

See Chicago, IL salary details

$16K

$56.5K

$83K

How much do conference manager jobs pay per year?

As of Aug 14, 2026, the average yearly pay for conference manager in Chicago, IL is $56,477.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $65,500.00 per year, depending on experience, location, and employer.

What is the difference between Conference Manager vs Event Coordinator?

AspectConference ManagerEvent Coordinator
Primary RoleOversees planning, execution, and management of conferences and large eventsCoordinates various aspects of events, including logistics and vendor management
CredentialsOften requires experience in event planning, certifications like CMP (Certified Meeting Professional)Typically requires experience in event coordination, certifications are optional
Work EnvironmentCorporate, conference centers, hotels, or event venuesVaries from corporate to social events, often more flexible locations
ScopeFocuses on large-scale, complex events like conferences and conventionsHandles a variety of events, including smaller meetings and social gatherings

While both roles involve event planning, a Conference Manager specializes in large, complex conferences requiring strategic oversight, whereas an Event Coordinator manages a broader range of events with a focus on logistics and execution. The Conference Manager typically has more experience and credentials related to large-scale event management.

What does a conference manager do?

A Conference Manager is responsible for planning, organizing, and overseeing all aspects of conferences and similar events. Their duties include coordinating logistics such as venue selection, scheduling, budgeting, vendor management, and ensuring a smooth experience for attendees and speakers. They also handle registrations, marketing, and troubleshooting issues that arise during the event. The Conference Manager works closely with clients, sponsors, and internal teams to ensure the event meets its objectives and runs efficiently.

What is a conference manager?

A conference manager, also known as an events manager, organizes and oversees all aspects of a conference to make sure it’s successful. In this role, your job duties include supervising the event planning staff, finding facilities that can be used as a venue, and confirming vendors for the conference center. You’re also responsible for preparing the facilities for guests, for example, by setting up directional signs or coordinating on-site parking services as needed. You may also negotiate vendor contracts and organize staff payroll. This career requires strong planning, organizational, and budget management skills. Qualifications typically include a bachelor’s degree and several years of experience in event planning or hospitality management.

What are the most common challenges faced by a conference manager when coordinating large-scale events?

One of the main challenges for a Conference Manager is ensuring seamless coordination among multiple stakeholders, including vendors, speakers, sponsors, and attendees. Managing logistics such as venue arrangements, technical support, and scheduling can be complex, especially when dealing with unexpected changes or last-minute requests. Strong organizational skills and the ability to adapt quickly are essential for overcoming these challenges and delivering a successful event. Collaboration with cross-functional teams and clear communication are key to addressing issues efficiently and maintaining high event standards.

What are the key skills and qualifications needed to thrive as a conference manager, and why are they important?

To thrive as a Conference Manager, you need strong organizational abilities, event planning experience, and typically a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and registration platforms is essential for coordinating logistics and attendee management. Excellent communication, problem-solving, and leadership skills help in building relationships with stakeholders and handling on-site challenges. These competencies ensure successful, seamless events that meet organizational goals and deliver positive attendee experiences.
More about Conference Manager jobs

What are the most commonly searched types of Conference jobs in Chicago, IL?

The most popular types of Conference jobs in Chicago, IL are:

What are popular job titles related to Conference Manager jobs in Chicago, IL?

For Conference Manager jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Conference Manager jobs in Chicago, IL look for?

The top searched job categories for Conference Manager jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Conference Manager jobs?

Cities near Chicago, IL with the most Conference Manager job openings:

Conference Manager jobs near you
Infographic showing various Conference Manager job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $56,477 per year, or $27.2 per hour.

Assistant Director of Conference Planning

Q - Center

Saint Charles, IL

$85K - $100K/yr

Full-time

Re-posted 26 days ago

Job description

Q Center is looking for a Assistant Director of Conference Planning to join our team!
This position does require a 45 hour work week. 
The salary range for this position is $85,000 - $100,000
 
 
POSITION SUMMARY
 
 
The Assistant Director of Conference Planning supports the Director of Conference Planning by providing leadership and operational oversight for assigned conference programs and daily departmental functions. This role focuses on execution excellence, client satisfaction, cross-department coordination, and team support. The Assistant Director plays a critical role in ensuring accurate event planning, seamless on-site execution, and consistent delivery of Q Center service standards. 
 
QUALIFICATIONS
 
 
 
Education & Experience: 
  • Bachelor’s degree in Hospitality Management, Business Administration, or related field required
  • Minimum six (6) years of progressive hospitality management experience within a full-service hotel, resort, or comparable hospitality environment
  • Director-level experience required
  • Minimum five (5) years of supervisory or leadership experience required, previous director-level experience preferred
  • Proficiency with event planning systems, software, and diagramming tools
  • Proven track record of managing complex events, budgets, and departmental teams
 
Physical requirements:
  • Regular movement throughout the property to oversee operational areas
  • Ability to lift up to 20 pounds occasionally and up to 10 pounds frequently
  • Extended hours may be required based on business demands
 
Knowledge, Skills & Competencies:
  • Strong executive presence with the ability to influence across all levels of the organization
  • Outstanding verbal and written communication skills
  • Strong listening, problem solving, and conflict resolution abilities
  • Ability to manage multiple, complex events simultaneously
  • Strategic thinking with operational and financial insight
  • Strong client-service orientation and commitment to exceptional guest experiences
  • High level of professionalism, integrity, and accountability
 
 
ESSENTIAL DUTIES & RESPONSIBILITIES
 
 
 
Leadership & Strategic Partnership
  • Align objectives with operational goals and Q Center’s mission and vision
  • Provide leadership insight on client service trends, operational opportunities, and service improvements
  • Communicate organizational directives, operational priorities, and service standards
  • Represent Q Center professionally with clients, guests, and vendors
 
Conference Planning Operations & Compliance
  • Provide strategic oversight of daily Conference planning operations, ensuring alignment with organizational goals, operational standards, and client expectations
  • Ensure departmental procedures, workflows, and documentation are compliance with internal SOPs, company policies, and regulatory requirements. including the creation, implementation, and ongoing maintenance of SOPs for new or updated procedures.
  • Monitor scheduling, space utilization, and resource allocation to maximize efficiency and support seamless event delivery
  • Maintain active onsite presence to ensure seamless program execution and client satisfaction
  • Consistently exceed service standards to strengthen client relationships, elevate event outcomes, and ensure business and long-term loyalty
  • Lead Q Center key accounts, developing detailed event specifications, diagrams, timeliness, and addendums for high level, complex programs
  • Create and distribute accurate Banquet Event Orders, group resumes, and floor plans
  • Maintain complete and accurate event files in Delphi, Opera and diagramming systems
  • Track and communicate changes in real time and update documentation in accordance with established Standard Operating Procedures deadlines
  • Present assigned programs at operational meetings
  • Ensure compliance with purchase orders processes and financial documentation standards
 
Profitability & Performance Optimization
  • Develop strategies to improve operational efficiency and service delivery within Conference Planning
  • Support initiatives that improve client satisfaction, retention, and repeat business
  • Assist with post-event billing and invoice accuracy
  • Partner with department leaders to ensure Conference Planning operations contribute positively to overall property performance and profitability
 
Operational Excellence & Process Improvement
  • Review, analyze, and improve departmental procedures to enhance efficiency and client satisfaction
  • Implement tools and workflows to streamline conference planning operations
  • Coordinate across departments to ensure smooth execution
  • Monitor key performance indicators and event metrics to drive continuous improvement
 
Leadership & Talent Development
  • Lead, develop, and manage Conference Planning managers and coordinator
  • Recruit, interview, and hire staff in accordance with company standards
  • Coordinate and assist with onboarding and training of Conference Planning managers and coordinator
  • Conduct performance evaluations and provide coaching and mentorship
  • Foster a culture of accountability, teamwork, and service excellence
 
Vendor & Contract Management
  • Monitor third-party performance and contractual obligations
  • Ensure vendor services support operational needs while maintaining fiscal responsibility
 
Other Duties as Assigned
  • Perform additional responsibilities as needed to support Q Center’s operational and strategic objectives
Work Environment
This position operates within a professional hospitality environment and requires regular interaction with executive leadership, department heads, associates, clients, vendors, and external partners. The Assistant Director of Conference Planning must maintain a visible presence throughout the property and actively engage in operational oversight, client interactions, and event execution to ensure seamless program delivery and exceptional service standards.