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Conference Assistant Jobs in Chicago, IL (NOW HIRING)

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Conference Services Supervisor

Saint Charles, IL

$22/hr

Previous Conference Services experience required. Physical Requirements * Flexible and long hours ... Ensure team members are working efficiently and safely. * Assist on the receiving and delivering of ...

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How much do conference assistant jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for conference assistant in Chicago, IL is $19.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $24.04 per hour, depending on experience, location, and employer.

What are Conference Assistants?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What Does a Conference Assistant Do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by Conference Assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a Conference Assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Chicago, IL? The most popular types of Conference jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Conference Assistant jobs? Cities near Chicago, IL with the most Conference Assistant job openings:
Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Chicago, IL as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $40,596 per year, or $19.5 per hour.

Outsourced Conference Benefits Officer

Wespath Benefits and Investments

Glenview, IL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 23 days ago

Job description

Outsourced Conference Benefits Officer
Location:
1901 Chestnut Ave
Glenview, Illinois, 60025
United States
Category:
Plan Sponsor Relations
Date Needed by:
9/30/2026
Be part of starting a new service offering - while making a meaningful impact.
Wespath, recognized as a 2026 National Best and Brightest Companies to Work For® and an equal opportunity employer has been providing benefits for over a century, and today manages retirement, health, disability and life insurance plans and programs for clergy and lay employees. Over time, we evolved into a trusted provider of institutional investment services, partnering with mission-focused organizations to help them further their missions through values-aligned investment services. Now we are adding to our services by offering a newly created Outsourced Conference Benefits Officer option.
The Outsourced Conference Benefits Officer (OCBO) will beresponsible for managing a client's Wespath-sponsored benefit programs, services, and communications, and providing consultative services in support of Wespath offerings. The position will be responsible for both day-to-day benefit administration work as well as acting as a trusted advisor and strategic partner to the client plan sponsor helping leaders, clergy, and participants navigate important decisions with confidence.
What you'll do:
  • Serve as a primary advisor to Annual Conferences, clergy, and participants on benefit programs and services.
  • Manage Wespath benefit administration processes including enrollment, transitions, and retirements.
  • Build strong partnerships with conference leadership, including bishops and finance teams.
  • Deliver education through webinars, consultations, and events.
  • Collaborate with vendors and internal teams to resolve issues and improve service delivery.
  • Ensure compliance, maintain accurate data, and provide insights to support decision-making.

Why this role stands out:
  • Build from the ground up - Help shape a newly created role and service model
  • Make an impact - Support benefits that directly affect United Methodist Church employees and their families.
  • Be a trusted partner - Work closely with senior leaders and diverse stakeholders
  • Hybrid work environment - In office on Wednesday or as work requires. Open to 100% remote for candidate with full skill set including experience administering Wespath benefits at a UMC conference office.

Outsourced Conference Benefits Officer Compensation and Benefits Include:
  • Medical, dental, vision and well-being benefits from our HealthFlex offering on day one!
  • 8% employer contribution to retirement plan with an additional match up to 2% on day one!
  • 22 days of PTO + 12 paid holidays.
  • Hybrid work environment - Wednesdays in office with other days as necessary.
  • Free financial planning assistance from EY.
  • Paid parental leave.
  • Tuition reimbursement and other development opportunities

The compensation range for this position is $120,000-$130,00 with a bonus opportunity and customary benefits. Final compensation will be set based on the hired applicant's qualifications (education, training, and/or experience related to this role), and as such, may fall outside the range shown.
Minimum Requirements/Qualifications:
  • Bachelor's degree in Business Administration, a related field or equivalent work experience.
  • 3-5 years of experience in benefits administration with a preference for experience with the polity, structure, and governance system of the United Methodist Church.
  • Skilled in basic formatting of Microsoft Office documents and able to analyze data in Excel.
  • Willing and able to travel domestically up to 30% of the time.

Preferred Qualifications:
  • Familiarity with Wespath Benefits and Systems

Wespath Benefits and Investments is an Equal Opportunity Employer and does not discriminate in hiring.

Apply