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Conference Assistant Jobs in Chicago, IL (NOW HIRING)

Q

Conference Services Supervisor

Saint Charles, IL · On-site

$22/hr

Previous Conference Services experience required. Physical Requirements * Flexible and long hours ... Ensure team members are working efficiently and safely. * Assist on the receiving and delivering of ...

Q Center

Conference Services Supervisor

Saint Charles, IL · On-site

$22/hr

Previous Conference Services experience required. Physical Requirements * Flexible and long hours ... Ensure team members are working efficiently and safely. * Assist on the receiving and delivering of ...

Benchmark

AV Technician

Chicago, IL · On-site

$20/hr

Provide excellent customer service that includes communicating with end users in person and on Video Conference * Assist end users with set-up for conferences, ensuring that all equipment is operable

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How much do conference assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for conference assistant in Chicago, IL is $19.50, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $24.04 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Chicago, IL?

The most popular types of Conference jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Conference Assistant jobs?

Cities near Chicago, IL with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,596 per year, or $19.5 per hour.

NIC - Conference Benefits Officer (Part-time)

General Council on Finance and Administration for The United Methodist Church

Chicago, IL • On-site

$44K - $57K/yr

Part-time

Medical, Life, Retirement

Posted 19 days ago

Job description

Conference Benefits Officer (Part-time)
The Northern Illinois Conference of The United Methodist Church is seeking a detail oriented and service focused Part-time Conference Benefits Officer to administer and manage employee benefit programs for active and retired clergy, lay employees, surviving spouses, and participating organizations. This position is responsible for the administration of health, pension, disability, death, flexible spending, health savings, and wellness benefit programs while serving as the primary liaison with Wespath, the United Methodist Church's benefits provider. The ideal candidate is highly organized; exercises sound judgment and is committed to providing exceptional service while maintaining confidentiality.
Key Responsibilities:
  • Administer and oversee all employee and retiree benefit programs for clergy and lay employees, including health, Health Savings Accounts (HSA), life, disability, and pension plans, ensuring accurate eligibility, enrollment, and compliance with plan provisions.
  • Monitor federal and state benefit regulations, employment laws, and industry best practices; develop, recommend, and implement policies and procedures to ensure ongoing compliance.
  • Coordinate and deliver benefit communication, education, and training programs, including the preparation of materials and facilitation of new employee orientations, annual retirement seminars, and benefits presentations.
  • Serve as the primary point of contact for clergy, church staff, and retirees regarding payroll and benefits, providing responsive, accurate, and professional customer service while resolving inquiries and issues.
  • Conduct annual benefits cost analysis and budgeting to determine employer, participant, congregation, and Conference contribution requirements.
  • Provide administrative support to the Annual Conference Board of Pension and Health Benefits, including meeting preparation, documentation, and follow-up activities.
  • Administer medical leave and disability benefit processes, including coordinating applications, documentation, and communication with employees and benefit providers.
  • Assist the Conference Treasurer in preparing and submitting the annual Comprehensive Benefit Funding Plan (CBFP) to Wespath.
  • Coordinate benefit and insurance updates with vendors following the death of plan participants, ensuring timely and accurate processing.
  • Perform other duties and special projects as assigned by the Conference Treasurer/Director of Administration.

Qualifications:
  • Bachelor's degree in Human Resources, Business Administration, Finance, or a related field required.
  • Minimum of five (5) years of experience in employee benefits administration or a related field, with strong knowledge of health, retirement, disability, and insurance programs.
  • Excellent organizational skills with strong attention to detail, accuracy, and the ability to manage multiple priorities.
  • Ability to handle confidential information with professionalism and discretion, and sound judgement.
  • Strong analytical, problem-solving, and decision-making skills with the ability to work independently.
  • Excellent verbal and written communication skills with the ability to provide guidance and build effective relationships with diverse stakeholders.
  • Proficiency with Microsoft Office applications and ability to learn benefits administration systems and online vendor platforms.

Working Conditions / Physical Requirements:
  • Hybrid work schedule with in-person attendance approximately two to three times per month.

Closing Date:
8/21/2026
The Northern Illinois Conference of The United Methodist Church is an Equal Opportunity Employer and actively seeks and encourages applications from minorities, women, and individuals with disabilities. All offers of employment are subject to the applicant successfully completing background, reference, and other applicable checks.
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