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Conference Assistant Jobs in Chicago, IL (NOW HIRING)

Pyramid Global Hospitality

AV Technician

Chicago, IL · On-site

Provide excellent customer service that includes communicating with end users in person and on Video Conference * Assist end users with set-up for conferences, ensuring that all equipment is operable

Scout Partners

Project Assistant

Chicago, IL

$40K - $45K/yr

Project Assistant A well-established Chicago law firm is seeking a polished, dependable, and ... Prepare conference rooms for meetings and ensure rooms remain organized and client-ready. * Help ...

Lombard Park District

Assistant Swim Coach

Lombard, IL · On-site

$16 - $18/hr

The Lombard Waves is part of the DuPage Swim and Dive Conference (DSDC) and caters to swimmers 18 ... Looking for an Assistant Coach who is self-motivated, engaging, versatile, patient, confident ...

Lombard Park District

Assistant Swim Coach

Lombard, IL · On-site

$16 - $18/hr

SEASONAL ASSISTANT SWIM COACH POSTED 02/19/2026 Position Job Type: Seasonal - This position is for ... The Lombard Waves is part of the DuPage Swim and Dive Conference (DSDC) and caters to swimmers 18 ...

Griffin Resources

Executive Assistant

Chicago, IL · On-site

$70K - $90K/yr

... conference registrations, detailed itineraries, and meeting logistics - Support planning and ... - Assist with special projects, research, and business initiatives as assigned by the CEO - ...

STV

Technical Project Assistant - Aviation

Chicago, IL · On-site

$83K - $95K/yr

Reset conference rooms after meetings (chairs, technology, supplies) * Oversee booking, scheduling ... Administrative Assistant or Office Manager in a busy office atmosphere * Bachelor's degree ...

Omnicom Media Group

Executive Assistant

Chicago, IL · On-site

... meetings, conference calls and timelines * Handle a wide and complex variety of administrative ... Assistant or Senior Secretary * Highly proficient in the use of MS Office products, Visio ...

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Conference Assistant information

See Chicago, IL salary details

$13

$19

$30

How much do conference assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for conference assistant in Chicago, IL is $19.50, according to ZipRecruiter salary data. Most workers in this role earn between $15.58 and $24.04 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Chicago, IL?

The most popular types of Conference jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Conference Assistant jobs?

Cities near Chicago, IL with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,596 per year, or $19.5 per hour.

AV Technician

Pyramid Global Hospitality

Chicago, IL • On-site

Full-time

Posted 11 days ago

Pyramid Global Hospitality rating

6.7

Company rating: 6.7 out of 10

Based on 77 frontline employees who took The Breakroom Quiz

83rd of 465 rated hospitality employers

Job description

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships.
At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact.
Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.
About our property:
The David Rubenstein Forum is a University-wide facility for scholarly and academic discourse on campus. The venue supports and promotes inquiry, the open exchange of ideas, and the power of academic, interdisciplinary convening. The Forum is located at the intersection of East 60th Street and Woodlawn Avenue. It serves as a place where scholars gather and exchange ideas through activities that range from talks and workshops to multi-day conferences that span academic disciplines. The facility provides spaces and amenities that are not currently available on campus, including highly collaborative, well-appointed meeting and event rooms commensurate with the types of conferences, special events, workshops, and meetings that University faculty and academic departments host. The building has a sustainable design target of LEED Gold.
What you will have an opportunity to do:
BASIC FUNCTION:
This position is responsible for providing set up and operation of small to large-scale audiovisual systems in a hospitality environment and for providing Help Desk services while ensuring complete client satisfaction. Support includes but is not limited to audiovisual systems, lighting and control systems, wireless/wired connectivity, end users for PC's, Mac's, Tablets, Servers, Mobile devices, database connectivity, desktop applications, and associated hardware. Ensures service level objectives are consistently met for supported clients.
QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, & WORK EXPERIENCE
  • Bachelor's degree preferred
  • Technical certification in related network and end user operating systems desired
  • Minimum 1 -3 years of experience with various computer related technologies, including advanced knowledge of audio/visual technologies in a corporate or event-based environment
  • Conference Center/Hotel or related experience
  • Use of web streaming equipment and platforms including hardware encoding for webcasting
  • Use of web conferencing and web meeting platforms such as Zoom, Blue Jeans, Webex, etc. Extron and/or Crestron AV and Lighting control systems experience desired
  • Programming and troubleshooting installed audio and video control systems as well as patch bays, AV matrix switchers and routers.

ESSENTIAL FUNCTIONS:
  • Assist the Events staff to define and prepare AV needs/requirements for all events and coordinate live audio and video events
  • Support multimedia, audio visual, and videoconferencing or VTC event operation
  • Provide excellent customer service that includes communicating with end users in person and on Video Conference
  • Assist end users with set-up for conferences, ensuring that all equipment is operable
  • Monitor daily audio visual conference room schedule
  • Provide presentation support including importing and manipulating presentation slides and supporting the capture, editing, publishing, and upload of final webcast and approved media
  • Setup, operate, support, breakdown and transport AV equipment
  • Presence of mind with quick decision and resolution when technical problem arise, especially during live production, cable, and internet streaming of all events
  • Inspect and maintain functionality/appearance of conference and board meeting rooms for quality assurance
  • Identify any IT and network related issues and ask for IT support in a timely manner
  • Collaborate with organizational policy makers to establish and enforce proper AV practices and procedures

MARGINAL FUNCTIONS:
  • Perform other related duties as requested by management.
  • 9Remain alert, courteous and helpful to guests and co-workers at all times.

What are we looking for?
Compensation:
$20/hr
$25/hr
Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

What Pyramid Global Hospitality employees say

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