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Job Title: Paralegal, Healthcare Compliance

Department: Legal

Reports To: General Counsel and CEO

Job Type: Full-Time, On-Onsite, In-Office

FLSA Classification: Non-Exempt

About Our Company

At Health Alliance Global (Heal All), we're on a mission to make high-quality healthcare accessible to everyone, everywhere. We build advanced, technology-driven solutions that bridge gaps in care, improve outcomes, and reduce the cost of healthcare at scale.

We're a team of builders, strategists, and problem-solvers united by one belief: that where you live shouldn't determine the care you receive. Our work is evidence-driven and grounded in high standards, built on aligned partnerships, and fueled by a commitment to limitless learning.

Headquartered in Jacksonville, Florida, we operate at the intersection of technology and care delivery, working with partners across the country to bring FDA-cleared diagnostics and intelligent clinical services directly to the communities that need them most.

Position Summary

Heal All seeks a detail-oriented and mission-driven Paralegal to support the companys growing legal and regulatory infrastructure. This role sits at the center of the organizations compliance operations, providing substantive paralegal support across a complex regulatory landscape that includes federal healthcare statutes, FDA medical device requirements, CMS programs, and government contracting workstreams. The position works directly with the companys General Counsel and the CEO, as well as other external legal partners as necessary, to ensure that documentation, policy maintenance, and regulatory tracking keep pace with the companys growth and contractual obligations.

This role does not provide legal advice or exercise independent legal judgment; those functions remain with the companys General Counsel and other external counsel. The successful candidate is a highly organized, self-directed professional who can operate with discretion, manage competing priorities, and serve as a reliable point of coordination between the General Counsel, internal teams and other external legal partners.

Essential Job Functions and Responsibilities

• Contract intake and first-pass review: receive, log, and perform an initial review of inbound contracts and vendor agreements, flagging key terms and open issues for the General Counsels sign-off before execution.
• Compliance documentation: draft, organize, and maintain compliance policies, procedures, and supporting documentation in coordination with the General Counsel and department leads.
• Policy maintenance: monitor for regulatory updates affecting applicable statutes and rules; initiate and track policy revisions to keep the compliance program current.
• Regulatory filing tracking: maintain a master calendar and tracker for all required regulatory filings, reporting deadlines, and renewal dates across CMS, FDA, state licensing, and federal contracting workstreams (VA, Rural Health Transition Program (RHTP), Bureau of Prisons (BOP)).
• Vendor due-diligence coordination: gather, organize, and track due-diligence materials for vendor and partner onboarding, ensuring that documentation requirements are satisfied prior to engagement.
• Document repository management: build and maintain the centralized legal and compliance document repository that the General Counsel, leadership, and auditors rely on; ensure version control, access controls, and retrieval standards are consistently applied.
• Legal research support: conduct preliminary legal research on regulatory questions, compile statutory and regulatory citations, and prepare research summaries for review by the General Counsel and other external legal partners.
• Cross-functional coordination: serve as the primary administrative liaison between internal departments (operations, sales, clinical, IT) and the General Counsel on compliance and contract-related matters.
• Training support: assist in coordinating and documenting compliance training activities, including tracking completion records for HIPAA, privacy, and other mandatory programs.
• All other duties assigned.

Minimum Skills and Qualifications

• Paralegal certificate from an ABA-approved program, or equivalent combination of post-secondary education and substantive paralegal experience in a healthcare or regulatory context.
• Working familiarity with FDA medical device regulations, CMS reimbursement and reporting rules, and federal contracting requirements applicable to VA, Rural Health Transition Program (RHTP), and Bureau of Prisons (BOP) program workstreams.
• Demonstrated ability to manage complex document repositories, maintain version control, and apply consistent filing and retrieval standards in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to communicate accurately about legal and regulatory topics without providing legal advice.
• Ability to work under the supervision of the companys General Counsel and the CEO, understand scope-of-role boundaries, and escalate appropriately.
• Proficiency with Microsoft 365 (Word, Excel, Outlook, SharePoint) and Microsoft Dynamics 365; comfort learning proprietary compliance or contract management tools.
• High degree of discretion and professional judgment in handling confidential legal, clinical, and business information.

Preferred Skills

• 3+ years of substantive paralegal experience with meaningful healthcare compliance exposure.
• Working familiarity with HIPAA (Privacy, Security, and Breach Notification Rules), the Anti-Kickback Statute (AKS), the Eliminating Kickbacks in Recovery Act (EKRA), Stark Law (Physician Self-Referral), and state corporate-practice-of-medicine restrictions.

• Paralegal certification such as Certified Paralegal (CP) from NALA or Registered Paralegal (RP) from NFPA.
• Prior experience in a healthcare technology, medical device, or health services company operating under government contracts or value-based care programs.
• Experience supporting federal contracting compliance, including familiarity with FAR/HHSAR provisions, SAM.gov registration maintenance, or similar federal contractor obligations.
• Experience with contract lifecycle management (CLM) tools or legal matter management platforms.
• Exposure to HIPAA Business Associate Agreement administration, Notice of Privacy Practices, and breach-notification workflows.
• Comfort in a high-growth startup or scale-up environment, with an ability to build and improve processes rather than simply maintain established ones.

Physical Demands & Work Environment

This is primarily a sedentary office-based position. The role requires the ability to sit for extended periods, operate a keyboard and mouse throughout the workday, and communicate clearly in person and by telephone. The role requires reading and reviewing documents in printed and digital formats; reasonable accommodations may be applied to meet this requirement. The work environment is a standard indoor, climate-controlled office setting with minimal noise. No travel is required in the routine performance of this role.

The physical demands and work environment described above are representative of those that must be met by an employee to successfully perform the essential functions of this position. Heal All will provide reasonable accommodations to qualified individuals with disabilities to perform the essential functions, provided such accommodation does not impose an undue hardship on the organization.

Health Alliance Global, Inc., and all its subsidiaries are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Health Alliance Global, Inc., and all its subsidiaries are an E-verify employer. Your eligibility to work in the United States will be verified through the E-verify system if you apply and are selected for a position.