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Clerical Assistant Jobs in Springfield, VA (NOW HIRING)

Sonepar

Inbound Clerical Associate

Upper Marlboro, MD · On-site

$22 - $27/hr

Responsibilities * Assist the Receiving Manager with daily receiving administrative activities. * Process all receiving paperwork per company standards. * Maintain accurate PO, transfer, and delivery ...

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Clerical Assistant information

See Springfield, VA salary details

$11

$19

$26

How much do clerical assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for clerical assistant in Springfield, VA is $19.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.36 per hour, depending on experience, location, and employer.

What is a clerical assistant?

A clerical assistant performs a variety of administrative tasks for an office. In this career, your job duties can vary significantly based on the industry. However, typical responsibilities include answering telephone calls from potential customers, handling all aspects of the office mail, and entering data into the company’s computer systems. The qualifications needed for a career as a clerical assistant include a high school diploma or GED certificate. You also need strong organizational, communication, and customer service skills. This is often an entry-level position, but administrative experience is beneficial.

What are the key skills and qualifications needed to thrive as a clerical assistant, and why are they important?

To thrive as a Clerical Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and common office equipment is typically required. Excellent verbal and written communication, time management, and a proactive attitude are important soft skills. These skills ensure accurate record-keeping, efficient workflow, and effective support for colleagues and supervisors.

What are some common challenges clerical assistants face in managing multiple tasks, and how can they effectively prioritize their workload?

Clerical Assistants often juggle various responsibilities such as data entry, scheduling, filing, and responding to correspondence. One common challenge is managing competing deadlines and interruptions. To stay organized, it's helpful to use digital calendars or task management tools, set aside specific times for routine tasks, and communicate proactively with supervisors about urgent priorities. Developing strong time management and organizational skills can make it easier to adapt to shifting demands and ensure all assignments are completed accurately and on time.

What is the difference between Clerical Assistant vs Office Clerk?

AspectClerical AssistantOffice Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with office equipment
Work EnvironmentAdministrative offices, schools, healthcare facilitiesCorporate offices, government agencies, retail settings
Employer & Industry UsageEducational, healthcare, nonprofit sectorsBusiness, government, retail sectors
Common Search & ComparisonOften compared for administrative support rolesSimilar roles involving clerical tasks

The main difference between a Clerical Assistant and an Office Clerk lies in their typical work environments and specific responsibilities. Clerical Assistants often support administrative functions in educational or healthcare settings, while Office Clerks are more common in corporate or government offices. Both roles require similar credentials and focus on clerical tasks, but their industry usage and daily duties can vary.

Do clerical assistant jobs require a degree?

Clerical assistant jobs typically do not require a college degree, but employers often prefer candidates with a high school diploma or equivalent. Strong organizational skills, proficiency with office software, and attention to detail are important for this role.

What are the duties of a clerical assistant?

A clerical assistant performs administrative tasks such as data entry, filing, answering phones, scheduling appointments, and managing correspondence. They often use office software like Microsoft Office and require good organizational and communication skills to support daily office operations.

What is the average salary for a clerical assistant?

The average salary for a clerical assistant in the United States is approximately $30,000 to $35,000 per year. Salaries can vary based on experience, location, and the specific employer, with some positions offering additional benefits or opportunities for advancement.
More about Clerical Assistant jobs

What are the most commonly searched types of Clerical jobs in Springfield, VA?

The most popular types of Clerical jobs in Springfield, VA are:

What cities near Springfield, VA are hiring for Clerical Assistant jobs?

Cities near Springfield, VA with the most Clerical Assistant job openings:

Clerical Assistant jobs near you
Infographic showing various Clerical Assistant job openings in Springfield, VA as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 19% Part Time, 2% Temporary, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,314 per year, or $19.9 per hour.

Mid Level Clerical and Administrative Assistant

US Federal Solutions

Washington, DC • On-site

$20.50 - $27.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Job description

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor's degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments.
Clerical and Administrative Support Specialist
Supporting US Air Force
US Federal Solutions is seeking a detail-oriented Clerical and Administrative Support Specialist to support the US Air Force. This role provides essential administrative and operational support to a highly structured organization responsible for Air Force financial management. The ideal candidate is organized, responsive, and comfortable supporting senior government staff in a fast-paced environment.
This position plays a key role in keeping Air Force operations running smoothly through strong administrative execution, clear communication, and reliable follow-through.
Key Responsibilities
Administrative & Clerical Support
  • Provide day-to-day clerical and administrative support across a wide range of executive and office support functions.
  • Maintain a thorough understanding of Air Force's mission, objectives, and organizational structure to support effective coordination and communication.
  • Monitor communications and make scheduling recommendations while maintaining daily calendars for assigned federal staff.

Task Management
  • Manage the organization's Task Management Tool (TMT) (or other task management system) using the format outlined in the organization's operating instructions and TMT training and instructions. Decision authority for any TMT tasks will remain with the Government.
  • monitor the Task Management Tool (TMT) for incoming action items, routing them to the appropriate directorates and external agencies for action and coordination. Every Monday, the contractor will email a summary of all tasks due that week to stakeholders. By close of business (COB) each Friday, the contractor will prepare status slides for government use in staff meetings. It is understood that all final decision-making authority for TMT taskings and official mailbox correspondence resides with Government personnel.

Correspondence & Documentation
  • Prepare, edit, and format correspondence, memorandums, reports, presentations, and other official communications for internal and external distribution.
  • Review correspondence requiring signatures for accuracy, formatting, grammar, regulatory compliance, and required attachments.
  • Track and manage correspondence and suspenses using approved databases to ensure deadlines are met.
  • Document and update internal standard operating procedures related to clerical and administrative processes.

Meetings, Conferences & Events
  • Plan, coordinate, and support on-site and off-site meetings, conferences, and events for Air Force leadership and staff.
  • Support high-level meetings including FM All Calls, staff meetings, executive sessions, and conferences by coordinating venues, attendees, schedules, and logistics.
  • Prepare slide templates, preview binders, and meeting materials.
  • Set up conference rooms and board rooms, including name cards, materials, and audio/visual equipment.
  • Operate briefing equipment as needed, take attendance, distribute meeting minutes, and track follow-up action items.

Scheduling & Facilities Coordination
  • Schedule and maintain calendars for assigned meeting spaces within the organization.
  • Coordinate meeting logistics and de-conflict schedules to ensure appropriate attendance.

Records & File Management
  • Maintain electronic and hard-copy files in accordance with approved guidelines and Air Force policy.
  • Manage compliant electronic filing and data storage systems in accordance with AFI 33-322.

Executive & Stakeholder Interface
  • Serve as a point of contact for phone calls and visitors, directing or redirecting inquiries appropriately.
  • Communicate and coordinate with government and contractor executives and their staff to facilitate assigned activities.
  • Participate in meetings and conferences to support documentation and coordination needs.

Office Operations & Travel Support
  • Order and maintain approved office supply inventories using established processes.
  • Assist assigned staff with official travel requirements in accordance with government procedures.

Requirements
Office Hours:
  • 0800 to 1700 Monday through Friday
  • Onsite at Pentagon

What We're Looking For
  • Must have 3 years of applicable experience or an AS degree
  • Experience with TMT or ETMS2
  • Experience with DTS.
  • Extensive experience providing Clerical and administrative support to senior government or military leadership.
  • Familiarity with Air Force customs, courtesies, and senior leader protocols.
  • Strong written and verbal communication skills with a high standard for quality and professionalism.
  • Comfort interacting with general officers, senior civilians, and industry executives.
  • Exceptional attention to detail, discretion, and organizational skills.
  • Ability to manage competing priorities in a deadline-driven environment.

Benefits
  • Employer-provided paid Medical / Dental / Vision insurance.
  • Employer matching 401K plan.
  • PTO
  • 11 Federal Holidays
  • Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.

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