Circulation Desk Manager Jobs (NOW HIRING)

Salary: $16.54 Hourly
Location : Charlottesville, VA
Job Type: Regular Full-Time
Job Number: 260500009
Department: Jefferson-Madison Regional Library
Division: Branch Operations
Opening Date: 06/05/2026
Closing Date: 6/19/2026 5:00 PM Eastern
Bargaining Unit: N/A
General Summary
This Full-Time Circulation Support Staff position performs responsible work at the Jefferson-Madison Regional Library (JMRL) Circulation Desk, under the general supervision of the Circulation Support Supervisor assigned to the Northside Branch of JMRL.
To read more about this position and the Jefferson-Madison Regional Library, please visit https://jmrl.org/
The preferred hiring amount for this position is $16.54 an hour ($34,403.20 Annually). Starting offer is based on applicable education, experience, and internal equity. This full-time, non-exempt position that offers a comprehensive benefits package, including 13 paid holidays plus one floating holiday, vacation and sick leave, health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities. This position is also eligible for the following retirement benefits:

• Defined Contribution 401a Plan: Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account. The account balance is used to provide retirement benefits. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required and is the only retirement plan available to JMRL employees.
• Voluntary 457 Deferred Compensation Plan

The City of Charlottesville manages its own retirement system and does not participate in VRS; however, a Portability Agreement is available for eligible employees. For additional details, please refer to the "Benefits" tab within this posting or visit the City's Employee Benefits webpage.
Essential Responsibilities and Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The JMRL retains the discretion to add to or change the duties of the position at any time.
Duties may vary based on assigned branch:

• Provides all library circulation services, including checking circulating materials in and out and assessing materials for damage or missing parts.
• Explains and enforces library policies and procedures.
• Registers patrons for library cards.
• Handles patron inquiries, both in person and on the telephone.
• Processes holds for pick up in branch or for other service locations.
• Sorts, shelves, and shifts library materials.
• May assist patrons with other routine library services such as faxing, printing, copying and computer needs.
• Collects library fines and fees for damaged items, replacement costs and overdue items. Maintains and balances cash register, counts drawer at closing and resets register at opening.
• Follows library procedures for opening, operating, and closing library branch.
• May assume responsibility for department/library in absence of supervisor/manager.
• Checks in magazines and newspapers and ensures they are in correct place in library.
• May be asked to process interlibrary loans; research patron requests, contact potential lending libraries, and process incoming and return loans.
• Flexible schedule including days, evenings, and weekends.
• Responsible for appropriate use and maintenance of JMRL equipment, tools, and other resources, including work time.
• Regular and reliable attendance.

Other Duties:

• Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills
Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• High School or GED and previous experience working in a public customer service environment and working with Windows.

OR

• Previous experience working in a public customer service environment and working with Windows.

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Certifications/Licenses/Other Requirements:

• Required to successfully pass a pre-employment background check.
• Requires a flexible schedule including days, evenings, and weekends.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:
Job Knowledge:

• Knowledge and ability to apply, explain and enforce library policies and procedures.
• Knowledge of computer hardware.
• Knowledge of Dewey Decimal system.

Reading:

• Intermediate: ability to read and understand written materials such as newspapers, magazines, journals, multi-step instruction manuals, and reference materials.

Writing:

• Basic: ability to write simple letters, paragraphs and sentences containing subject, verb, and object, and/or series of numbers, names, and addresses.

Math:

• Basic: Ability to perform the four basic arithmetic operations (addition, subtraction, multiplication, division). Ability to perform functions associated with the receipt of funds, including record keeping and preparing money for deposit.

Communication Skills:

• Routine: Examples include regular and routine interaction involving providing or exchanging information.

Independence and Decision-Making:

• Requires General Direction: normally performs the job by following general instructions or established standard operating procedures and/or policies. There is some discretion when making decisions among a few easily identifiable choices of the appropriate procedure or policy to apply to duties. Performance is reviewed frequently.

Technical Skills:

• Basic: uses standard technical skills appropriate to the assigned and apparent job responsibilities.

Fiscal Responsibilities:

• Receives and disburses funds and prepares money for deposit.

Supervisory Responsibilities:

• No responsibility for direction or supervision of others.

Other Characteristics:

• Strong public service orientation.
• Performs tedious or exacting work.
• Constant interruptions and requests for service.
• May require dealing with angry, frustrated and/or upset individuals.
• Frequent change of tasks.
• Working closely with other as part of a team.
• Requires a flexible schedule including days, evenings, and weekends.

Physical Conditions & Additional Information
Physical Demands:

• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Work requires pushing/pulling, standing for extended periods, stooping, bending, and carrying.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; book trucks and carts, and any other equipment as appropriate or as assigned.

Work Environment:

• Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
• The noise level in the work environment is usually quiet.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.
Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or
The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City's policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City's policy prohibiting employees from testing positive for marijuana.
SUMMARY OF EMPLOYEE BENEFITS
Updated February 9, 2026
Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.
1. LEAVE:
Vacation: Need some time off? Use it, you earned it:
Years Worked
0 - <3
3 - <5
5 - <10
10 - <15
15 - <20
20 - <25
25+
Hours Accrued Biweekly
3.09
3.85
4.62
5.4
6.16
6.93
7.7
Sick: Under the weather? Earn 4.62 hours biweekly, approximately 120 hours a year, with no limit on accumulation to be used to care for yourself and qualifying family members.
Holidays: Enjoy 13 paid holidays per year. Including 1 Floating Holiday, which must be taken during the Fiscal Year (July 1 - June 30):
OBSERVED CITY HOLIDAYS
New Years Day
Dr. Martin Luther King Day
Presidents' Day
Liberation & Freedom Day
Memorial Day
Juneteenth Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
1 Floating Holiday
Volunteer Leave: Paid leave for participating in an authorized event as a volunteer, subject to Section 9-3, Code of Ethics & Conflicts of Interest. Regular full-time employees receive up to 8 hours and all regular part-time employees are eligible to receive pro-rated leave each available each calendar year.
2. INSURANCE:
Aetna Medical Plans: Coverage is effective on the first of the month following date of hire.

• Choose from two options:
  
  1. Select HMO with City-funded HRA ($0 premium for employee-only coverage)
  2. Choice POS ($13.02 biweekly premium for employee-only coverage)
• Prescription Card: ($10 generic, $30 lower cost name brand,$55 higher cost name brand, 20% up to $150 for specialty drugs)
• Mail Order Maintenance Prescription Drug Program ($20 generic, $60lower cost name brand, $110 higher cost brand) not available for specialty drugs)

Delta Dental Plan:

• Diagnostic and Preventative-100% of allowable charge; Basic Dental Care-80%; Major Dental Care- 50%
• Primary - $50 deductible, 80/20; Prosthetic and Complex Restorative -$50, 50/50
• $1,500 Annual benefit maximum
• $1,000 Orthodontic benefit (children to age 19)

MetLife Vision Plan: (Optional)

• $2.50 premium paid bi-weekly for employee-only coverage. Dependent care coverage also available.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.

Life Insurance: In the event of your death, your beneficiary will receive twice your annual salary. Supplementary policies for you and your dependents are available.
Long-Term Disability: Upon approval for along-term illness or injury, you can receive up to 60% of your earnings after a 90-day wait period.
Voluntary Benefits: Accident, Critical Illness, Hospital Indemnity insurance; Short-Term Disability; Identity Theft Protection
3. RETIREMENT:
Pension:

• Choose from two (2) options:
  
  1. A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee's earnings history,...