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William and Mary

Circulation Desk Assistant

JR101748 Circulation Desk Assistant (Open) Job Posting Title: Circulation Desk Assistant Department: CC00210 WM001 | SLAW | Law Library Job Family: Staff - Library Support Worker Sub Type: Wage ...

LA Law Library

Library Aide, Circulation

Los Angeles, CA · On-site

$18.42/hr

Shifts materials behind the Circulation desk as instructed. Maintain organization of hold, reserve, and re-shelving areas: * Organizes and maintains shelves of library books, newspapers, CDs's and ...

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How much do circulation desk jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for circulation desk in the United States is $20.84, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Circulation Desk Assistant, and why are they important?

To thrive as a Circulation Desk Assistant, you need strong organizational skills, attention to detail, and basic knowledge of library operations, typically supported by a high school diploma or equivalent. Familiarity with integrated library systems (ILS) such as Koha or Sierra, barcode scanners, and cataloging software is commonly required. Excellent customer service, communication, and problem-solving abilities help in assisting patrons and handling inquiries efficiently. These skills ensure smooth library operations, accurate record-keeping, and a positive experience for library users.

What are circulation desk jobs?

Circulation desk jobs refer to positions in libraries where staff members assist patrons with borrowing, returning, and renewing library materials. People working at the circulation desk also handle tasks like checking library cards, managing fines, processing holds, and answering general questions about library services. These roles are vital for ensuring smooth library operations and providing excellent customer service to visitors. Circulation desk staff may also shelve returned materials and help maintain the organization of the library’s collection.

What is the difference between Circulation Desk vs Library Assistant?

AspectCirculation DeskLibrary Assistant
Primary RoleManage book checkouts, returns, and renewalsAssist with shelving, cataloging, and patron support
CredentialsHigh school diploma or equivalent; some positions may require library certificationsHigh school diploma; relevant experience helpful
Work EnvironmentFront desk of library, customer service settingLibrary floors, shelving areas, and front desk
Employer & IndustryPublic, academic, or special librariesPublic, academic, or special libraries

While both roles support library operations, the Circulation Desk primarily handles book transactions and patron checkouts, whereas the Library Assistant performs broader tasks like shelving and assisting patrons. Both roles require similar credentials and work in the same environment, often overlapping in public and academic libraries.

What are some common challenges faced by staff working at the Circulation Desk, and how can they be managed effectively?

Staff at the Circulation Desk often encounter challenges such as managing high volumes of patrons during peak hours, resolving overdue or lost item disputes, and maintaining accuracy in checking materials in and out. Effective communication, strong organizational skills, and familiarity with library management systems help address these issues. Additionally, teamwork and regular training ensure staff can provide efficient, courteous service and handle unexpected situations with confidence.
More about Circulation Desk jobs
What cities are hiring for Circulation Desk jobs? Cities with the most Circulation Desk job openings:
What are the most commonly searched types of Circulation Desk jobs? The most popular types of Circulation Desk jobs are:
What states have the most Circulation Desk jobs? States with the most job openings for Circulation Desk jobs include:
Circulation Desk jobs near you
Infographic showing various Circulation Desk job openings in the United States as of June 2026, with employment types broken down into 97% Full Time, 1% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $43,356 per year, or $20.8 per hour.

Circulation Desk Assistant

William and Mary

Remote

Part-time

Posted 15 days ago

Job description

Job Requisition:
JR101748 Circulation Desk Assistant (Open)
Job Posting Title:
Circulation Desk Assistant
Department:
CC00210 WM001 | SLAW | Law Library
Job Family:
Staff - Library Support
Worker Sub Type:
Wage-Continuing (non-benefited)
Job Requisition Primary Location:
School Of Law
Primary Job Posting Location:
Posting Location - William & Mary
Job Description Summary:
The Law Library Circulation & Reserve Department's mission is to ensure that all library patrons find the materials they need in the proper location, quickly and easily, and that they receive prompt, knowledgeable, and friendly assistance with all circulation services.
The Circulation Desk Assistant:
• Works as part of a service-oriented team that greets patrons at the front desk of the library.
• Checks-out circulating library materials using an integrated library system (ILS).
• Interprets library policy and procedures to answer questions from students, faculty, staff, and the public, using good judgment to make sound decisions.
• Obtains materials for patrons from various library collections, or places holds or recalls as necessary to retrieve checked-out items. Searches for missing material.
• Checks-in, sorts, and shelves materials. Some stacks management projects.
• Maintains patron records in the ILS, updating information, and monitoring overdues.
• Communicates clearly with patrons and staff via phone, email, and in writing, in a Windows/Microsoft Office environment.
• Works with and directs student assistants in policies and procedures.
• Retrieves loose leaf services from stacks and completes assigned filing, following complex instructions, while monitoring circulation activities.
• Processes materials for course reserves at the request of faculty, and processes and delivers other material in the library and law school, as needed.
• Conducts cash and debit transactions from patrons, including photocopies, overdue fines, and fees for borrower's cards. Performs record keeping, data entry, and submits deposits and receipts.
• Assists patrons in the use of library photocopiers, scanners, and printers.
• Participates in staff training and staff development activities, and performs other duties as assigned.
Job Description:
Required Qualifications:
  • High School diploma or equivalent.
  • Demonstrated ability to work independently and make decisions without direct supervision.
  • Demonstrated ability to follow complex written instructions.
  • Demonstrated ability to learn new computer programs and operating systems.

Preferred Qualifications:
  • Prior library experience.
  • Experience handling cash transactions.
  • Knowledge of and experience in an office environment using Microsoft Office programs.

Conditions of Employment:
  • This is a part-time, hourly position limited to an average of 25 hours per week with limited benefits after one year of employment based on a minimum of 1,000 hours per calendar year.
  • All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week over the course of a twelve- month period beginning May 1 each year.
  • This position is eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc., as directed and approved by the supervisor.
  • Must be able to maintain confidentiality of patron records and security of library systems
  • Physical requirements: Must be able to lift at least 25 pounds; push a cart full of books or hand truck with boxes; as well as reaching, stooping, kneeling, and climbing.
  • Set schedule is: Summer: The schedule is more flexible with Sunday afternoons 12:00 PM - 5:00 PM and 4-6 hours weekday mornings or afternoons; Academic year: Sunday - Tuesday 5:00 PM - 10:00 PM, Wednesday 12:00 PM - 6:00 PM. Hours may be changed slightly due to department needs.

Job Duties:
45% Circulation Materials Management:
Checks-out circulating library materials using an integrated library system (ILS). Interprets library policy and procedures to answer questions from students, faculty, staff, and the public, using good judgment to make sound decisions. Obtains materials for patrons from various library collections, or places holds or recalls as necessary to retrieve checked-out items. Searches for missing material. Checks-in, sorts, and shelves materials. Some stacks management projects. Reports problems and communicates regularly with the supervisor.
15% Customer Service:
Maintains patron records in the ILS, updating information, and monitoring overdue items. Communicates clearly with patrons and staff via phone, email, and in writing, in a Windows/Microsoft Office environment. Works with and directs student assistants in policies and procedures. Processes materials for course reserves at the request of faculty, and processes and delivers other material in the library and law school, as needed.
15% Filing:
Retrieves loose leaf services from stacks and completes assigned filing, following complex instructions, while monitoring circulation activities.
10% Payment Processing:
Conducts cash and debit transactions from patrons, including photocopies, overdue fines, and fees for borrower's cards. Performs record keeping, data entry, and submits deposits and receipts.
10% Equipment Management:
Assists patrons in the use of library photocopiers, scanners, microfilm readers, and printers. Helps maintain library equipment, adding paper or toner as necessary and clearing paper jams. Reports problems.
5% Other Duties:
Participates with library staff in training/staff development activities. Assists with special projects and performs other duties as assigned.
Pay: Up to $19.89 an hour commensurate with experience.
Additional Job Description:
Job Profile:
JP0049 - Library Specialist I - Nonexempt - Hourly - H03
Qualifications:
Pay Rate Type:
Hourly
Compensation Grade:
H03
Recruiting Start Date:
2026-05-22
Review Date:
2026-06-05
Position Restrictions:
EEO is the Law. Applicants can learn more about William & Mary's status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

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