Calpads Jobs (NOW HIRING)

Salary: $5,546.47 - $6,277.23 Monthly
Location : Administrative Center, CA
Job Type: Full-time Regular
Job Number: 26-SEIS-001
Department: Secretarial/Clerical
Opening Date: 05/29/2026
Closing Date: 6/12/2026 4:00 PM Pacific
Summary
Salary: Range 340
Refer to salary schedule
Under the direction of the Director of Special Education, provides technical assistance to users regarding the operations, maintenance, and usage of the Special Education Information System. Performs a variety of technical duties involved in the maintenance, preparation, verification, extraction, analysis, reporting, and submission of data files requested by local, state, and/or federal reporting agencies.
The Special Education Information Systems Analyst serves as the district's technical resource for the student information system, providing assistance and oversight to users to ensure accurate data processing. The Special Education Information Systems (SEIS) Analyst is a technical position that requires the application of a well-developed knowledge of the student information system.
Essential Duties and Responsibilities

• Maintains the student information system and maintains the integrity and security of the system.
• Performs data checks, system upgrades, and installations.
• Assigns user accounts and rights and updates Individual Education Plan (IEP) information.
• Collaborates with district stakeholders on a variety of functions (e.g., optimization of information systems by Information Technology staff; development of ad-hoc reports; submission of program, state, and federal regular reports).
• Identifies issues related to the student information systems and software applications for the purpose of resolving user data errors.
• Inputs data from multiple sources to update student information systems (e.g., student records, assessment reports, attendance records, Medi-Cal, etc.).
• Prepares backup data files in accordance with established timelines and procedures.
• Provides specialized technical and troubleshooting support and assistance to school sites and departments in the use of the SEIS.
• Prepares electronic data submissions for the department's local, state, and/or federal reports. Assures mandated reports are completed in accordance with established timelines and requirements.
• Performs data queries and provide accurate, relevant, and timely information to district personnel, departments and sites, as well as external stakeholders.
• Aggregates district data, performs analysis using multiple variables, and creates reports as required.
• Audits a variety of data, records, and reports for accuracy and completeness. Adds and revises data to meet reporting changes and requirements as necessary.
• Attends and participates in meetings, conferences, and trainings to stay abreast of new developments in the Special Education Information System.
• Provides technical assistance and training to district users regarding the applications of the SEIS.
• Assigned to an alternative site(s) to provide guidance and oversight in the registration process and the updating of student transcripts.
• Supports mandated reporting requirements through training, data maintenance, and coordination with certificated staff.
• Coordinates the transfer of electronic files for incoming students, including assignment of caseloads, updating of student data, providing user access to new student families, and ensure all data is accurate for the new school year.
• Coordinate with local school districts and other agencies to collect, extract, process, and analyze electronic student data for the matriculation process.
• Provides data to department stakeholders to monitor special education student progress (e.g., Least Restrictive Environment reporting, IEP data, enrollment data, student grades monitoring, California Longitudinal Pupil Achievement Data System (CALPADS) data).
• Performs other duties as assigned that support the overall objective of the position.

Knowledge and Skills

• Well-developed knowledge of the Special Education Information System.
• Principles, practices, procedures and techniques involved in the research, collection, analysis, interpretation, and reporting of statistical data.
• Computerized data collection, management, manipulation, and distribution requirements for analysis and reporting functions.
• Modern office equipment such as a personal computer and related technology.
• Personal computer and office software, including Microsoft Word, Excel, and PowerPoint.
• Interpersonal skills using tact, patience, and courtesy.
• Oral and written communication skills.

Abilities

• Perform all of the relevant duties of the position with minimal supervision.
• Perform a variety of technical duties involved in the maintenance, preparation, verification, extraction, analysis, reporting, and submission of data.
• Review and audit data to assure accuracy and efficiency.
• Assemble, organize, and prepare data for reports.
• Learn and interpret applicable Education Codes.
• Interpret findings, analyze data, and provide related recommendations.
• Ensure accuracy and reliability of information.
• Establish and maintain cooperative working relationships with others.
• Communicate effectively both orally and in writing.
• Stay current on relevant laws, regulations, policies and procedures that pertain to the job.
• Work cooperatively and communicate effectively with staff, external organizations, and the public.
• Plan and organize work to meet timelines.

Physical Abilities

• Function indoors in an office environment engaged in work of primarily sedentary nature.
• Ambulatory ability to sit for extended periods of time, utilize computers and peripheral equipment, and to accomplish other desktop work.
• Near vision to read printed materials.
• Retrieve work material from overhead, waist, and ground-level files.
• Manual and finger dexterity to write, keyboard, operate a computer, and other standard office equipment, requiring repetitive motions

Minimum Qualifications
Education and Experience
An Associate's Degree in Database Administration, Information Technology, Quantitative Analysis, or a related field. Four years of database maintenance experience, including the collection, processing, analysis, and reporting of data collection systems. Education and Experience may substitute for each other on a one-year to one-year basis.
Experience working with K-12 Special Education Information Systems preferred.
Licenses and Certificates
Positions in this class may require the use of personal automobile and possession of a valid California class C Driver's license.
Working Conditions
Work is performed indoors where minimal safety considerations exist.
01
Please select the option below that best describes your combination of qualifying education and experience. (Qualifying experience must include database maintenance and the collection, processing, analysis, and reporting of data collection systems. Qualifying education must be in Database Administration, Information Technology, Quantitative Analysis, or a closely related field.)

• I possess an Associate's Degree in Database Administration, Information Technology, Quantitative Analysis, or a closely related field, and at least four (4) years of qualifying database maintenance experience.
• I possess at least one (1) year of college-level coursework in Database Administration, Information Technology, Quantitative Analysis, or a closely related field, and at least five (5) years of qualifying database maintenance experience.
• I possess less than one (1) year or no college-level coursework in Database Administration, Information Technology, Quantitative Analysis, or a closely related field, and at least six (6) years of qualifying database maintenance experience.
• I possess at least three (3) years of full-time college-level education (approximately 90 semester units) in Database Administration, Information Technology, Quantitative Analysis, or a closely related field, and at least three (3) years of qualifying database maintenance experience.
• I possess a Bachelor's Degree in Database Administration, Information Technology, Quantitative Analysis, or a closely related field, and at least two (2) years of qualifying database maintenance experience.
• I possess a Bachelor's Degree in Database Administration, Information Technology, Quantitative Analysis, or a closely related field, plus graduate-level (Master's degree) coursework in a related field, and at least one (1) year of qualifying database maintenance experience.
• I possess a Master's Degree in Database Administration, Information Technology, Quantitative Analysis, or a closely related field, and less than one (1) year or no qualifying database maintenance experience.
• I do not possess any of the combinations of education and experience described above.

02
Are you able to perform all of the job duties outlined in the job description?

• Yes
• No

03
I verify that all of the answers I have provided are truthful and an accurate representation of my education and experience. I understand that at any time during the selection process, I may be required to provide proof of my education, experience, and any relevant certifications. Failure to provide documentation or failure to answer these questions honestly will result in the disqualification of my application. I have read and understand this statement.

• Yes
• No

Required Question