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Birth Clerk Jobs (NOW HIRING)

Mercy

Health Information Technician - Birth Clerk

Tulsa, OK · On-site

$14.25 - $17.50/hr

The Birth Clerk provides compassionate support to families, maintains confidentiality of sensitive records and supports departmental operations. All duties are performed in alignment with Mercy ...

R1

Birth Certificate Clerk

Nashville, TN · On-site

$16.61 - $22.95/hr

As our Birth Certificate Clerk, you will help ensure every newborn's birth is accurately documented and reported. Every day you will collect and verify birth information, enter and submit birth ...

R1

Birth Certificate Clerk

Nashville, TN · On-site

$16.61 - $22.95/hr

As ourBirth Certificate Clerk, you will help ensure every newborn's birth is accurately documented and reported. Every day you will collect and verify birth information, enter and submit birth ...

Kings County, CA

Clerk/Recorder Assistant I/II

Hanford, CA · On-site

$44K - $54K/yr

Clerk/Recorder Opening Date: 09/03/2026 Closing Date: 9/14/2026 5:00 PM Pacific JOB OPPORTUNITY The ... You will assist the public with vital records including birth and death certificates, marriage ...

Kings County

Clerk/Recorder Assistant I/II

Hanford, CA

$40K - $48K/yr

Clerk/Recorder Assistant I/II Level I: $40,144.00 - $48,984.00 Annually Level II: $44,345.60 - $54 ... You will assist the public with vital records including birth and death certificates, marriage ...

Kings County

Clerk/Recorder Assistant I/II

Hanford, CA · On-site

$44K - $54K/yr

You will assist the public with vital records including birth and death certificates, marriage ... Clerk/Recorder Assistant I - One (1) year of general clerical experience. * Clerk/Recorder ...

McLaren

Obstetric Technician Unit Clerk

Lapeer, MI · On-site

... Birth Center while functioning as the focal communications source at the Birth Center nursing ... Previous experience or training as Unit Clerk * Previous work experience as OB Technician/Nurse ...

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Birth Clerk information

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How much do birth clerk jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for birth clerk in the United States is $24.13, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $27.16 per hour, depending on experience, location, and employer.

What is a birth clerk?

Birth Clerks are administrative professionals who work in hospitals, clinics, or government offices to process and record information related to births. Their main responsibilities include collecting and verifying birth details, preparing official documents such as birth certificates, and ensuring the accuracy and confidentiality of records. They often interact with parents, healthcare staff, and government agencies to ensure all necessary paperwork is completed in compliance with legal and regulatory standards. Birth Clerks play a crucial role in maintaining vital records and supporting the public health system.

What are the key skills and qualifications needed to thrive as a birth clerk, and why are they important?

To thrive as a Birth Clerk, you need strong attention to detail, organizational skills, and a high school diploma or equivalent, with familiarity in medical terminology often preferred. Proficiency in hospital information systems, electronic health records (EHR), and vital statistics reporting software is typically required. Excellent communication, discretion, and the ability to handle sensitive information are important soft skills for this role. These skills are essential to ensure accurate record-keeping, compliance with legal requirements, and efficient support for healthcare teams during critical moments.

What are some common challenges a birth clerk might face during busy shifts, and how can they manage them effectively?

Birth Clerks often experience high volumes of paperwork and data entry during peak times, such as when multiple births occur close together. Managing interruptions, maintaining accuracy under pressure, and ensuring timely registration of newborns are common challenges. Effective organization, strong attention to detail, and clear communication with medical staff help Birth Clerks stay on top of their responsibilities. Additionally, familiarity with hospital information systems and a proactive approach to prioritizing tasks can make busy shifts more manageable.

What is the difference between Birth Clerk vs Medical Records Clerk?

AspectBirth ClerkMedical Records Clerk
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHospitals, clinics, government officesHospitals, clinics, healthcare facilities
Employer & IndustryHealthcare, government, public healthHealthcare, hospitals, clinics
Job FocusManaging birth records and documentationManaging patient medical records and data

While both roles involve handling medical documentation, a Birth Clerk primarily manages birth records and related documentation, whereas a Medical Records Clerk handles a broader range of patient medical records across healthcare settings. Both roles require attention to detail and familiarity with healthcare documentation processes, but their specific focus and responsibilities differ.

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Birth Clerk jobs near you
Infographic showing various Birth Clerk job openings in the United States as of September 2026, with employment types broken down into 25% As Needed, 50% Full Time, and 25% Contract. Highlights an 100% In-person job distribution, with an average salary of $50,195 per year, or $24.1 per hour.

Health Information Technician - Birth Clerk

Oklahoma City, OK • On-site

Mercy
Health Care and Social Assistance • 10K+ employees
Learn more about Mercyexternal

$14.50 - $18/hr

Part-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 22 days ago

Mercy rating

6.5

Company rating: 6.5 out of 10

Based on 209 frontline employees who took The Breakroom Quiz

614th of 898 rated healthcare providers

Job description

Find your calling at Mercy!
The Advanced Health Information Management Technician is responsible for overseeing the organization, maintenance, and security of patient health Position Overview
The Birth Clerk / Birth Registrar is responsible for collecting, verifying, and submitting accurate birth certificate information for over 4,000 patients annually in Mercy's, Love's Family's Women's Center. This role ensures compliance with Oklahoma State Vital Records requirements, hospital policies, and Mercy Service Standards. The Birth Clerk provides compassionate support to families, maintains confidentiality of sensitive records and supports departmental operations.
All duties are performed in alignment with Mercy's mission, vision, and values.
Position Details:
Essential Duties and Responsibilities
Communication & Customer Service
  • Demonstrates effective verbal and written communication with physicians, patients, families, and staff
  • Prioritizes and responds to calls within five (5) minutes, relaying accurate information to appropriate personnel
  • Greets and directs medical personnel, patients, and visitors in a professional and caring manner
  • Takes accurate written and verbal messages and communicates them promptly
  • Maintains strict patient confidentiality in accordance with hospital policy and HIPAA regulations

Birth Registration & Vital Records
  • Initiates and accurately completes vital record documentation, including:
    • Birth certificates
    • Acknowledgment and denial of paternity affidavits
    • Stillbirth certificates
  • Ensure all records are completed and submitted within state-mandated timeframes
  • Collects, verifies, and enters birth data into the Oklahoma State Department of Health (OSDH) electronic birth registration system - ROVER
  • Reviews parent-provided information for completeness and accuracy
  • Faxes corrections and amendments to State Vital Statistics as needed
  • Maintains communication with the State Vital Statistics office regarding updates, changes, and corrections
  • Coordinates physician signatures for stillbirth certificates in a timely manner
  • Corresponds with funeral homes regarding stillbirth certificates
  • Maintains an accurate birth certificate status log

Parent & Family Support
  • Provides education to parents regarding:
    • Birth certificates
    • Social Security Administration (SSA) documentation
    • Paternity and legal requirements
  • Answers all parent questions in a compassionate and professional manner
  • Contact parents who were discharged before completing paperwork and arrange return visits when necessary

Office Systems & Technical Duties
  • Operates office and communication equipment, including:
    • Computer systems
    • Printers
    • Telephones
    • Fax machines
    • Copy machines
  • Retrieves electronic information immediately upon request by authorized staff
  • Uses Outlook for departmental and interdepartmental communication
  • Generates departmental correspondence accurately and within requested timeframes

Collaboration & Department Support
  • Attends at least 50% of unit staff meetings
  • Flexes work hours to meet departmental needs
  • Remains available by phone on weekends to support weekend birth clerks
  • Performs other duties as assigned by the supervisor

Qualifications
Required
  • High School Diploma or GED
  • Strong attention to detail and accuracy
  • Basic computer skills
  • Excellent communication and customer service skills
  • Ability to handle confidential and sensitive information professionally

Preferred
  • Experience in Health Information Management, hospital registration, or medical records
  • Experience in Labor & Delivery, Women's Services, or hospital settings
  • Knowledge of Oklahoma Vital Records processes
  • Familiarity with medical terminology

Skills & Competencies
  • Accuracy and attention to detail
  • Compassion and professionalism
  • Organization and time management
  • Ability to work independently and meet deadlines
  • Emotional intelligence and cultural sensitivity

Work Environment
  • Hospital or birthing facility
  • Frequent interaction with patients, families, and multidisciplinary teams
  • May require weekends, holidays, flexible hours, or on-call availability

Physical Requirements
  • Ability to sit, stand, and use a computer for extended periods
  • Occasional lifting of files or records
  • Visual acuity for data entry and document review

Why Mercy?
From day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period.
Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.

What Mercy employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Mercy

Sourced by ZipRecruiter

Our mission is clear. We bring to life a healing ministry through our compassionate care and exceptional service. At Mercy, we believe in careers that match the unique gifts of unique individuals - careers that not only make the most of your skills and talents, but also your heart.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Chesterfield, MO, US

Year founded

1827

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