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Position Overview

The Exact Sciences Biorepository team enables the execution of clinical trials and research initiatives by delivering high-quality services across the sample management lifecycle. The Biorepository Sample Sourcing Specialist works closely with Biorepository leadership, research and development, evidence program managers, cross-functional support teams, and other key stakeholders to provide high-quality samples through excellent coordination and communication.

This is an onsite position at our Madison, WI location.

Essential Duties

Include, but are not limited to, the following:

• Build and maintain positive relationships with internal customers, external partners, and cross-functional stakeholders.
• Support identification and outreach activities with external biobanks, networks, research institutions, industry vendors, and other sample providers that can supply Exact Sciences high-quality, well-characterized samples.
• Support sample provider evaluation and qualification activities via established processes.
• Establish project-specific agreements with sample providers to fulfill sample needs.
• Maintain up-to-date sample provider information.
• Intake sample sourcing requests of low/moderate complexity, document customer requirements, identify appropriate sample providers, and fulfill requests by ensuring timely, accurate delivery of information and project deliverables to stakeholders.
• Develop and oversee the implementation of project-specific sample sourcing plans including supply distribution, collection, processing, shipping, storage, retrieval, intra-site logistics, and data management.
• Document operational workflows by authoring work instructions and process diagrams.
• Execute established sample purchase order and invoicing processes.
• Review samples and data for quality, completeness, and accuracy; work with appropriate stakeholders to resolve issues.
• Adapt to rapid changes in priorities, display strong sense of urgency, and identify ways to work together to achieve results needed for all requests per defined deadlines.
• Ensure on-time delivery of all assigned duties.
• Strong attention to detail.
• Excellent communication and interpersonal skills to collaborate with internal and external stakeholders.
• Effective presentation skills.
• Exemplary analytical, problem solving, and decision-making skills.
• Ability to effectively organize, present, and convey problems or issues.
• Ability to exercise judgment and determine appropriate action to a variety of problems of differing complexity.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company's Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel between local Exact Sciences locations.
• Ability to travel 10% of working time away from work location, may include international and overnight/weekend travel.

Minimum Qualifications

• Bachelor's degree in Biological Sciences or a related field as outlined in the essential duties; or Associate's degree in Biological Sciences or related field as outlined in the essential duties and 2 years of relevant experience in lieu of a Bachelor's degree; or High School Diploma or General Education Degree (GED) and 4 years of relevant experience as outlined in the essential duties in lieu of a Bachelor's degree.
• 2+ years of progressively responsible job-related experience in laboratory, clinical research, IT, regulatory, or related function with stakeholder management.
• Understanding of different sample types and relevant data elements that characterize a sample as fit-for-purpose for downstream utility.
• Proficient with the Microsoft Office Suite, notably Word, Excel, PowerPoint, Visio, and Project.
• Authorization to work in the United States without sponsorship.
• Demonstrated ability to perform the essential duties of the position with or without accommodation.

Preferred Qualifications

• Bachelor's degree in Biological Sciences or field as outlined in the essential duties.
• Experience in a laboratory or biorepository setting collecting, processing, and/or coordinating samples.
• Experience in human sample procurement.
• Understanding of Good Clinical Practice (GCP) guidelines.
• Experience in a customer-facing service role.
• Knowledge of sample management operations including laboratory information management systems (LIMS), barcoding, sample processing, management, storage, and retrieval.

Salary Range:

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law.

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