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Back Office Jobs in Virginia (NOW HIRING)

Smile Brands

Dental Office Manager

Stafford, VA · On-site

$62K - $65K/yr

Oversee day-to-day front and back office operations, ensuring smooth patient flow and exceptional patient experiences * Provide strong leadership to the front office team, including treatment ...

Nextcare, Inc.

Medical Front Office

Woodbridge, VA · On-site

$16 - $20.25/hr

Employees in this position are expected to be cross- trained and may be assigned to front office or back-office functions, or both, based on clinic staffing needs and business requirements I have ...

Nextcare, Inc.

Medical Front Office

Fredericksburg, VA · On-site

$15.50 - $19.50/hr

Notifies back office immediately of any urgent medical concerns a patient may be experiencing * Educates patients on services offered by NextCare for their current or next visit * Promptly notifies ...

Nextcare, Inc.

Medical Front Office

Fredericksburg, VA · On-site

$15.50 - $19.50/hr

Notifies back office immediately of any urgent medical concerns a patient may be experiencing * Educates patients on services offered by NextCare for their current or next visit * Promptly notifies ...

PDS Health

Receptionist

Chantilly, VA · On-site

$17/hr

Be efficient in patient check in, obtaining all necessary consents and promptly notifying back office of each patient's arrival and presenting any pertinent patient information to the back-office ...

PDS Health

Receptionist

Falls Church, VA · On-site

$17 - $24/hr

Be efficient in patient check in, obtaining all necessary consents and promptly notifying back office of each patient's arrival and presenting any pertinent patient information to the back-office ...

PDS Health

Receptionist

Alexandria, VA · On-site

$17/hr

Be efficient in patient check in, obtaining all necessary consents and promptly notifying back office of each patient's arrival and presenting any pertinent patient information to the back-office ...

PDS Health

Receptionist

Falls Church, VA · On-site

$17 - $24/hr

Be efficient in patient check in, obtaining all necessary consents and promptly notifying back office of each patient's arrival and presenting any pertinent patient information to the back-office ...

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Showing results 21-40

All JobsBack Office JobsBack Office Jobs in Virginia

Back Office information

See Virginia salary details

$13

$20

$26

How much do back office jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for back office in Virginia is $20.19, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $22.16 per hour, depending on experience, location, and employer.

What is a back office?

Back office jobs focus on the support of a company's administration. Back office workers often perform data entry, monitor information about the location, record noteworthy events, and otherwise work to support the internal operations of the business. In this field, you may also participate in overseeing regulatory compliance, managing settlements, and monitoring front-office operations. Some back office employees monitor employee performance, help with employee development, and provide recommendations for when to recruit new employees. In effect, back office jobs focus on the day-to-day administrative operations of a company, particularly as it relates to processing paperwork and handling other tasks. Despite the name, many back office positions work outside of the company's headquarters, so it's common to find work from home positions for these roles.

What is a back office?

Back office jobs refer to roles that support the essential operations of a business but do not directly interact with customers or generate revenue. These positions typically include functions such as administration, accounting, human resources, IT support, and data management. Employees in the back office ensure that the company's processes run smoothly, maintain records, and provide crucial support to the front office staff. While they might not be customer-facing, back office roles are vital for the overall success and efficiency of an organization.

What are the key skills and qualifications needed to thrive as a back office professional, and why are they important?

To thrive as a Back Office professional, you need strong organizational skills, attention to detail, and proficiency in administrative processes, often supported by a relevant degree or experience in office management. Familiarity with office software such as Microsoft Office Suite, databases, and enterprise resource planning (ERP) systems is typically required. Effective communication, time management, and problem-solving abilities help professionals excel in supporting front-office operations and collaborating with teams. These skills ensure smooth business operations, accurate record-keeping, and efficient support for organizational goals.

How does the back office team typically collaborate with front office departments to ensure smooth business operations?

Back Office professionals work closely with front office teams, such as sales and client services, by handling essential administrative, data management, and compliance tasks that support customer-facing activities. Regular communication is key—Back Office staff often coordinate through meetings, shared systems, and workflow tools to resolve issues, process transactions, and ensure accurate record-keeping. This collaboration helps maintain operational efficiency, minimize errors, and ensure that clients receive timely and reliable service. Being proactive and detail-oriented are important traits for excelling in this supportive, behind-the-scenes role.

What is the difference between Back Office vs Customer Service Representative?

AspectBack OfficeCustomer Service Representative
Primary ResponsibilitiesProcessing transactions, data entry, administrative supportAssisting customers, answering inquiries, resolving issues
Work EnvironmentOffice setting, often behind the scenesFrontline, direct interaction with clients
Required SkillsAttention to detail, administrative skills, basic technical knowledgeCommunication skills, problem-solving, customer focus
Common CertificationsNone typically required, but relevant certifications can helpCustomer service certifications (e.g., CCSP) beneficial

Back Office roles focus on administrative and support tasks behind the scenes, while Customer Service Representatives interact directly with clients to address their needs. Both roles are essential in the industry but serve different functions within an organization.

What are considered back office jobs?

Back office jobs involve administrative, support, and operational functions that do not directly interact with customers, such as data entry, accounting, human resources, IT support, and administrative assistance. These roles typically require organizational skills and familiarity with office software and systems.
More about Back Office jobs

What are the most commonly searched types of Back Office jobs in Virginia?

The most popular types of Back Office jobs in Virginia are:

What are popular job titles related to Back Office jobs in Virginia?

For Back Office jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Back Office jobs in Virginia look for?

The top searched job categories for Back Office jobs in Virginia are:

What cities in Virginia are hiring for Back Office jobs?

Cities in Virginia with the most Back Office job openings:

Back Office jobs near you
Infographic showing various Back Office job openings in Virginia as of August 2026, with employment types broken down into 57% Full Time, and 43% Part Time. Highlights an 100% In-person job distribution, with an average salary of $42,001 per year, or $20.2 per hour.

Dental Office Manager

Smile Brands

Stafford, VA • On-site

$62K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Key responsibilities

  • Oversee day-to-day front and back office operations to ensure smooth patient flow and exceptional patient experiences

  • Provide leadership, coaching, and support to the front office team to meet practice goals

  • Oversee treatment planning workflows and support the clinical team on financial presentations

Smile Brands rating

6.3

Company rating: 6.3 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

667th of 898 rated healthcare providers

Job description

Overview

At Smile Brands, we’re more than just a network of 600+ dental practices across 30 states—we’re a team driven by one mission: delivering Smiles for Everyone!® From patients to providers and employees to communities, we create an environment where you’re empowered to grow, lead, and make a difference every day. Join us and be part of something bigger!

We’re searching for an Office Manager to lead our Bright Now! Dental team in Stafford, VA! In this role, you’ll be the heartbeat of the practice—overseeing day-to-day operations, supporting treatment planning, guiding a talented team, and ensuring every patient has an exceptional experience. If you’re an organized, people-first leader ready to make an impact, we’d love to meet you.


Schedule (days/hours)
Monday - Friday 8am - 5pm, 1 Saturday / month
Responsibilities
  • Oversee day-to-day front and back office operations, ensuring smooth patient flow and exceptional patient experiences
  • Provide strong leadership to the front office team, including treatment coordination support and coaching for case acceptance
  • Guide and support team members in meeting daily and monthly practice goals
  • Ensure accurate scheduling, collections, receivables, and cost management
  • Oversee treatment planning workflows and partner with clinical team on financial presentations
  • Lead staff training on patient experience, compliance, and office protocols
  • Foster a positive, inclusive, and collaborative team culture that supports high-quality care
  • Maintain office organization, performance metrics, and alignment with Smile Brands policies

Qualifications
  • Dental office leadership experience OR senior dental front office experience
  • Strong understanding of treatment planning, insurance benefits, and case acceptance processes
  • Proven ability to lead, coach, and motivate a team in a fast-paced environment
  • Strong knowledge of dental terminology, procedures, and patient communication
  • Excellent organizational and interpersonal communication skills
  • Ability to balance multiple priorities while maintaining attention to detail

Compensation
$62,000 - $65,000 per year
About Us

Benefits are determined by employment status/hours worked and include paid time off (“PTO”), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. 

Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone!® Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site.

Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at careers@smilebrands.com

Qualifications:
  • Dental office leadership experience OR senior dental front office experience
  • Strong understanding of treatment planning, insurance benefits, and case acceptance processes
  • Proven ability to lead, coach, and motivate a team in a fast-paced environment
  • Strong knowledge of dental terminology, procedures, and patient communication
  • Excellent organizational and interpersonal communication skills
  • Ability to balance multiple priorities while maintaining attention to detail
Education:UNAVAILABLEEmployment Type: UNAVAILABLE

What Smile Brands employees say

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