Awards Coordinator Jobs (NOW HIRING)

ABOUT THE NEW YORK ACADEMY OF SCIENCES
The New York of Academy of Sciences is an independent, not-for-profit organization that since 1817 has been committed to advancing science for the benefit of society. With more than 20,000 Members in 100 countries, the Academy advances scientific and technical knowledge, addresses global challenges with science-based solutions, and sponsors a wide variety of educational initiatives at all levels for STEM and STEM related fields. The Academy hosts programs and publishes content in the life and physical sciences, the social sciences, nutrition, artificial intelligence, computer science, and sustainability. The Academy also provides professional and educational resources for researchers across all phases of their careers. Please visit us online atwww.nyas.org
JOB TITLE: Program Manager, Awards
DEPARTMENT: Awards
REPORTS TO: SVP, Scientific Programs and Awards
SUMMARY:
The Program Manager, Awards, manages the day-to-day administration of a portfolio of prestigious international scientific awards that recognize outstanding achievements in research and innovation. Working closely with department leadership and a multidisciplinary team of PhD scientists, this role oversees all aspects of assigned award competitions, including nomination and peer review processes, coordination with expert juries and nominating institutions, and engagement with award recipients. The Program Manager combines scientific understanding with strong project management skills to ensure the successful execution of each competition while helping communicate awardees' scientific contributions to broader audiences.
ESSENTIAL DUTIES:

• Work with the Senior Leadership to identify, select, and establish ongoing relationships with an international cadre of judges, Scientific Advisory Council members, nominators, nominating institutions, and affiliated partners.
• Review nominations in broad disciplinary areas related to or outside of your own research; evaluating each application according to rigorous quantitative and qualitative metrics.
• Serve as primary point of contact for judges in your topic area and programs; facilitate nominee/applicant evaluation and honoree selection by juries of expert scientists, conducted both online and in-person.
• Prepare multimedia materials for broad audiences that explain the impact of the honorees' complex scientific research.
• Conceptualize and develop scientific programming for international and domestic symposia that showcase honoree research for scientific and lay audiences.
• Work with the Senior Leadership, other team members, Academy's operations team, affiliated partners, and other vendors as needed to develop and execute domestic and international award ceremonies and other program events.
• Collaborate across Academy departments to identify potential opportunities for ongoing honoree engagement in additional Academy initiatives and publications.

GENERAL RESPONSIBILITIES:

• Develop an understanding of the Academy, its mission, strategy, and programs.
• Serve as an ambassador for the Awards program portfolio, and the Academy as a whole, through public inquiries and networking opportunities.
• Keep abreast of scientific advances relevant to program subject areas.
• Facilitate judging processes in your topic areas, including the rationale applied to all stages of honoree selection and the recruitment of judges, ensuring the highest ethical standards are applied to all aspects of the nominations and judging process.
• Prepare and review multimedia materials that explain the complex scientific concepts and impact of the honorees' award-winning research to broad audiences across various platforms, including: program websites, social media platforms, brochures, magazine articles, and press releases, as well as in short films, scripted speeches, and slide presentations showcased at awards ceremonies, symposia, and related events.
• Work with Awards team, external key opinion leaders, and program sponsors to develop content and program materials for symposia that showcase honorees; moderate scientific sessions and panel discussions as required.
• Work with the Academy's marketing team to identify relevant outlets for awards and event promotion.
• Track the major scientific and career milestones achieved by honorees and help to promote them and their work through our social media channels and other outlets as appropriate.
• Work with the Senior Leadership, program administration partners, and sponsors to manage compliance, Sunshine Act, fiscal, and other reporting requirements.
• Work with Senior Leadership, other team members, and sponsors to continuously evaluate and strive to improve the awards processes and implementation.
• Author grants and sponsorship proposals for program support from government agencies, private companies, medical education, foundations, and individuals.
• Review applications and select individuals for Poster Presentations, Travel Fellowships, and Poster Prizes.
• Write and review program and post-conference reports for supporters.
• Provide general support and other duties assigned by the Leadership.

SUPERVISORY RESPONSIBILITY:
None
REQUIREMENTS:

• PhD required in an appropriate subject area of life sciences, chemical sciences, or physical sciences & engineering.
• Professional experience outside of academic research. This may include activities pursued in parallel to a research career, for example outreach activities or committee service, or more formal professional experience working in scientific publishing, non-profit, etc.
• Post-doctoral or related experience in academia, government, or industrial research, and/or science publishing a plus.
• Outstanding oral and written communication skills.
• Experience, ability, and comfort in dealing with complex scientific information beyond own area of expertise.
• Experience with grant writing and program management a plus.
• Experience in global academic ecosystems outside of the US a plus.
• Ability to work with multiple teams across departments and to manage multiple parallel projects with tight deadlines.

WORK SCHEDULE AND ENVIRONMENT:
The Academy operates during standard business hours Monday through Friday from 9am-5pm ET. Standard work week is 35 hours, unless otherwise noted.
The Academy offers a flexible hybrid work model, which includes a combination of in-office and remote work. Specific in-office days are determined in coordination with the team and leadership. Flexibility is offered where possible, but regular in-person collaboration is required to support team effectiveness and project goals.
This role requires some Domestic & International travel (5%) within the U.S., India, and/or Europe, and other locations as needed is required. The Program Manager is expected to attend all jury meetings, award ceremonies, symposia, and other events as needed for all programs in this Awards program portfolio.
This position is primarily sedentary and performed in a professional office environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, and video conferencing technology. Employees are regularly required to sit or stand for extended periods, communicate effectively, and occasional walking, bending, or lifting of light items (up to 10 pounds) may be required.
COMPENSATION & BENEFITS:
Salary: Up to $75,000 annually. This is a full-time, non-exempt position. The salary listed represents a target range; final compensation will be determined based on multiple factors, including experience and qualifications.
In addition to salary, the Academy offers a comprehensive benefits package, which includes affordable health insurance, a retirement plan with matching employer contributions, a personal and career development stipend, as well as generous paid time off policies.
HOW TO APPLY:
Applications must include a resume and cover letter.
Equal Employment Opportunity Statement
The New York Academy of Sciences is an Equal Opportunity Employer and is committed to compliance with all applicable federal, state, and local employment laws. We prohibit discrimination in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and termination, on the basis of any legally protected characteristic. This includes, but is not limited to, actual or perceived race, color, creed, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by law.
The Academy is also committed to making good faith efforts to recruit applicants from a wide range of backgrounds, experiences, and perspectives, including those historically underrepresented in the sciences.
Reasonable Accommodations
The Academy is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants with disabilities throughout the recruitment and employment process, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. If you need assistance or accommodations during the application or interview process, please contact Human Resources at [email protected]