Auto Dealership Office Manager Jobs (NOW HIRING)

Job Title: Office Manager    

Reports To: Group Controller     

Location:  Durham, NC        

FLSA Status: Exempt     

Department: Accounting/ Finance

Job Status: Full-time        

Date:  March 2023

About the Company:

Raging Bull Harley Davidson has grown to become one ofthe best-known dealerships in the country by having the very best staff andmaking customer service our number one priority. On any given day, you willhear the bell ringing, music playing and loud applause from our staff welcomingthe newest member into our Harley-DavidsonA family. We are proud of ourmilitary presence, being community focused, and operating as a true familybusiness.

Job Summary:

The Office Manager is responsiblefor providing accounting, cash management, administrative, and payroll supportto the dealership.  The Office Managerworks closely with the General Manager and dealershipas management teams to tackleday-to-day dealership operations and activities.  The Office Manager is proactive, worksindependently with limited supervision, and continually seeks opportunities tomake an impact on the organization's efficiencies. 

Job Responsibilities:

A        Analyzes and organizesoffice operations and procedures

A        Hires, trains, and supervises officepersonnel

• Assists the HR Department in onboarding new employees

A         Controls all posted documents, includingtime records, vehicledeals, commissions and additions and changes to inventory

A        Prepares daily bank deposit and cash report

A        Maintains an effectivecash management system and accurately forecasts cash needs

A        Controls petty cash amounts for dealership and sales department

A        Provides a timelydaily performance report(DPR) and keepsthe dealer/general manager informed about trends

A        Reconciles select accountsmonthly

A        Approves adjustments to inventory and receivable accountsas appropriate

A        Ensures that all manufacturer accountsincluding warranty claims, rebates, interest, protection, andco-op advertising accounts are current and accurate

A        Prints monthly journals,schedules and generalledger. Closes month by processing accounting month-end

A        Assists in completion of annual review/audit

A        Ensures compliance with all government regulations

A        Prepares payroll on a timelybasis, posts payrolland maintains payroll records

A        Prepares tax reports,tax deposits and tax returnsin a timely, accurate manner

A        Stays abreast of current factoryincentives and codesdeliveries on dealership computersystem accordingly

A        Administers charge-back program

A        Manages the payoff of vehiclefloor plan and works with bankrepresentatives

A        Compiles information and prepares reportsas requested by management and/or dealer principal

A        Attends management meetings as requested

A        All other duties assignedby management

Job Requirements:

A        Prior Automotive /Power sports Accounting experience required

A        Bachelor's degree (B.A.) or Associates Degree with minimum of 2years of accounting/ finance experience preferred

A        Payroll preparation andreporting experience required

• Solid computer skills (Excel, Word, Outlook, PowerPoint)
• Must have advanced problem solving and analytical skills
• Prioritizes and completes tasks with a concern for all the details involved; monitors and checks work for accuracy
• Must be self-directed and effective working independently, yet equally comfortable contributing in a team environment

Job Competencies:

A        Customer Service - Managesdifficult or emotional customer situations; Responds promptly to customerneeds; Solicits customer feedback to improve service; Responds to requests forservice and assistance; Meets commitments.

A        Dependability - Followsinstructions, responds to management direction; Takes responsibility for ownactions; Keeps commitments; Commits to long hours of work when necessary toreach goals; Completes tasks on time or notifies appropriate person with analternate plan.

A        Initiative - Volunteers readily; Undertakesself-development activities; Seeks increased responsibilities; Takesindependent actions and calculated risks; Looks for and takes advantage ofopportunities; Asks for and offers help when needed.

A        Interpersonal Skills - Focuseson solving conflict, not blaming; Maintains confidentiality; Listens to otherswithout interrupting; Keeps emotions under control; Remains open to others'ideas and tries new things.

A        Motivation - Sets and achieves challenginggoals; Demonstrates persistence and overcomes obstacles; Measures self againststandard of excellence; Takes calculated risks to accomplish goals.

A        Oral Communication - Speaksclearly and persuasively in positive or negative situations; Listens and getsclarification; Responds well to questions; Demonstrates group presentationskills; Participates in meetings.

A        Organizational Support - Followspolicies and procedures; Completes administrative tasks correctly and on time;Supports organization's goals and values; Benefits organization through outsideactivities; Supports affirmative action and respects diversity.

A        Quality - Demonstrates accuracy andthoroughness; Looks for ways to improve and promote quality; Applies feedbackto improve performance; Monitors own work to ensure quality.

Physical Demands:

A        Prolongedperiods of sitting

Working Conditions:

A        The noise level in the work environment is usually loud

A        Occasionally exposed to exhaust fumes or other airborne particles

A        Frequently works near moving mechanical parts