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Associate Program Coordinator Jobs in Lake Forest, IL

Grubhub

Senior Associate, Program Manager

Chicago, IL · Hybrid

$75K - $82K/yr

This role involves a blend of logistical coordination, vendor management, and direct interaction with the program assets and the campus community. You'll work closely with the Strategic Partnerships ...

ICF

Associate Manager, Program Operations

Chicago, IL · On-site

Associate Manager, Program Operations Location: Chicago, IL Ready to make a difference? The ... Coordination of regular program-level deliverables (weekly reports, forecasting, etc.), working ...

Cooley

Lateral Recruiting Coordinator

Chicago, IL

$20.50 - $27.50/hr

Lateral Recruiting Coordinator Cooley is seeking a Lateral Recruiting Coordinator to join the Legal ... associate program. Depending on coverage needed, responsibilities may include: * Assist Legal ...

Cooley LLP

Lateral Recruiting Coordinator

Chicago, IL

$20.50 - $27.50/hr

Lateral Recruiting Coordinator Cooley is seeking a Lateral Recruiting Coordinator to join the Legal ... associate program. Depending on coverage needed, responsibilities may include: * Assist Legal ...

Cooley LLP

Lateral Recruiting Coordinator

Chicago, IL

$20.50 - $27.50/hr

Lateral Recruiting Coordinator Cooley is seeking a Lateral Recruiting Coordinator to join the Legal ... associate program. Depending on coverage needed, responsibilities may include: * Assist Legal ...

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Associate Program Coordinator information

See Lake Forest, IL salary details

$24.8K

$51.8K

$89.6K

How much do associate program coordinator jobs pay per year?

As of May 28, 2026, the average yearly pay for associate program coordinator in Lake Forest, IL is $51,843.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,600.00 and $58,900.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Associate Program Coordinator, and why are they important?

To thrive as an Associate Program Coordinator, you need strong organizational skills, attention to detail, and a background in program administration, typically supported by a relevant degree such as in business or public administration. Familiarity with project management software, database management systems, and proficiency in Microsoft Office Suite are commonly required. Effective communication, teamwork, and problem-solving abilities are essential soft skills for coordinating tasks and supporting program objectives. These competencies are crucial for ensuring programs run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges faced by Associate Program Coordinators, and how can they effectively address them?

Associate Program Coordinators often juggle multiple projects and deadlines, working with diverse teams and stakeholders. One common challenge is managing competing priorities while maintaining effective communication and organization. To address this, strong time management skills and the ability to adapt to shifting needs are essential. Building collaborative relationships and proactively seeking feedback can also help ensure that programs run smoothly and objectives are met.

What does an Associate Program Coordinator do?

An Associate Program Coordinator assists in planning, organizing, and executing various programs or projects within an organization. Their responsibilities typically include scheduling meetings, managing communications, tracking progress, and handling administrative tasks to ensure that projects run smoothly. They often work under the guidance of a Program Manager or Director and collaborate with team members, stakeholders, and external partners. This role requires strong organizational, communication, and problem-solving skills.

What is the difference between Associate Program Coordinator vs Program Coordinator?

AspectAssociate Program CoordinatorProgram Coordinator
Required CredentialsTypically an associate's degree or relevant certificationBachelor's degree often preferred
Work EnvironmentEntry-level, supporting program activitiesOverseeing program operations and management
Employer & Industry UsageCommon in nonprofits, education, and governmentUsed across similar sectors with more responsibility

The Associate Program Coordinator generally handles supporting tasks under supervision, while the Program Coordinator manages broader program activities and coordination. Both roles require similar credentials but differ in responsibility level and scope.

What job categories do people searching Associate Program Coordinator jobs in Lake Forest, IL look for? The top searched job categories for Associate Program Coordinator jobs in Lake Forest, IL are:
What cities near Lake Forest, IL are hiring for Associate Program Coordinator jobs? Cities near Lake Forest, IL with the most Associate Program Coordinator job openings:
Associate Program Coordinator jobs near you
Program Coordinator Senior

Program Coordinator Senior

Northwestern University

Evanston, IL • On-site

$56.80K - $69.01K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Northwestern University rating

8.3

Company rating: 8.3 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

92nd of 528 rated colleges and universities

Job description

Department: MCC Office of the Dean
Salary/Grade: EXS/6
Target hiring range for this position will be between $56,800 - $69,010 per year Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
Job Summary:
The Program Coordinator Senior - Faculty Affairs collaborates with the Faculty Affairs team as well as other School leadership and Provost's Office to ensure the smooth implementation and delivery of faculty processes related to recruitment, onboarding, orientation, development, and other faculty employment lifecycle transactions/events. This position coordinates efforts within McCormick Central Administration to ensure seamless integration of consistent processes across stakeholders including process improvements.
  • Communications
  • Evaluation
  • Events
  • Faculty Support
  • Grants/Contracts
  • Recruitment
  • Regulatory Compliance
  • Strategic Planning
Please note: On occasion work hours may be beyond normal business hours based on academic year calendar or Dean's agenda.
Specific Responsibilities:
Faculty Support
  • Provides logistical/operational support for management of faculty appointments, credentialing and exit (retirement & termination) processes.
  • Drafts paperwork in support of faculty lifecycle activities related to recruitment, onboarding, orientation, retirement, leaves, named professorships, etc.
  • Supports the promotion and tenure review process by assisting with the collection of casebook materials, correspondence with stakeholders, adherence to timelines/due dates and related training/information sessions, etc.
  • Assists the Director and Senior Associate Dean with the development, review, improvement and implementation of faculty policies, procedures, relevant manuals and tracking systems at the School level through targeted research that will better enable it to achieve its goals and objectives.
  • Create ad hoc faculty reports and analyze data. Provide information to appropriate administration units, departments and committees.
  • Serves as primary liaison for all units with faculty systems questions.
  • Maintains excellent working relationship with Provost's Office.
Communication, Outreach & Recruitment
Website:
  • Oversees creation, design and maintenance of Faculty Affairs website ensuring ease and practicality of use for targeted audiences and objectives.
  • Organizes information in ways that promotes & encourages use of site.
  • Create profiles for new faculty members.
  • Update faculty profile titles on a weekly basis.
  • Creates, writes, edits, posts monitors content of Faculty Affairs information on the McCormick website.
  • Identifies opportunities and strategies for short- and long-term growth and expansion.
Events
  • Organizes and schedules McC quarterly faculty meetings, annual faculty elections, faculty mentoring sessions, annual promotion and tenure meetings, assists faculty at graduation and training on various faculty related systems.
  • Collaborates with Associate Deans, McC Office of Event Planning and McC IT to deliver these events for faculty.
  • Ensures that all logistics such as advertising, registration, speakers, venues, catering, technology, etc. are arranged and completed in an appropriate and timely manner.
Grants/Faculty Awards
  • Partners with NU development office, Office of Finance, McC IT and Associate Deans to manage Murphy Society grants for both faculty and students.
  • Coordinates communication, award letters, tracks financial commitments and final grant reports to faculty and staff.
  • Identifying prestigious internal/external honors and awards for McC faculty to pursue, matching appropriate faculty with those awards, and cultivating faculty recognition across McCormick
  • Recommends and implements administrative & procedural changes.
Recordkeeping & Regulatory Compliance
  • Responsible for efficient and systematic management of faculty records from creation to documentation of faculty life cycle transactions and auditing.
  • Oversee the development and implementation of retention processes and procedures for records improvement.
  • Monitors compliance with relevant University records retention policies and procedures.
  • Monitors the appropriate release of data.
  • Manages compliance with all applicable federal, state, local and NU laws, regulations, policies & procedures.
Strategic Planning
  • Implement strategic plans.
  • Reviews plans, meets with leadership & key faculty & staff.
  • Provides advice and counsel, recommends changes and improvements to functional operations to better meet organizational needs and objectives.
Evaluation
  • Manages development and maintenance of evaluation processes including associated metrics and key performance indicators.
  • Reviews & analyzes outcome measurements and recommends changes & enhancements to improve faculty affairs functions.
  • Collaborates with internal/external partners to implement changes designed to improve/increase faculty affairs goals/objectives.
Miscellaneous
Performs other duties as assigned.
Minimum Qualifications:
  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • 2 years program administration or other relevant experience.
Preferred Qualifications:
  • Previous experience in faculty affairs.
  • 3 years administrative work experience preferably in an academic or non-profit setting.
  • History of project management.
Preferred Competencies: (Skills, knowledge, and abilities)
  • Ability to handle many tasks simultaneously.
  • Ability to accurately track data.
  • Ability to consistently meet deadlines.
  • Ability to work with a minimum of supervision, project a professional demeanor, and be proactive about identifying potential problems and discrepancies and working to find solutions.
  • Maintain strict confidentiality.
  • Excellent written and verbal skills.
  • Strong working knowledge of data management, tracking and/or visualization systems such as Smartsheet, Excel, SharePoint, Power BI, Cascade, myHR, AI and survey software.
  • Project Management/System-oriented mindset. Comfortable analyzing data and aligning processes, data and systems.
  • Strong working knowledge of all Microsoft Office applications.
Benefits
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .

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