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Assistant To The Project Manager Jobs in Arizona

EZARC

Assistant Project Manager - Arizona

Chandler, AZ · On-site

$65 - $90/hr

Job Overview Assistant Project Manager supports the Project Manager. Depending on the size and ... The intent of this role is to prepare the individual to move into the Project Manager position.

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Assistant To The Project Manager information

What does an assistant to the project manager do?

An Assistant to the Project Manager provides administrative and operational support to a project manager and their team. Typical duties include scheduling meetings, preparing reports, tracking project progress, coordinating communication among stakeholders, and helping to manage project documentation. Their role is crucial in ensuring that projects run smoothly, deadlines are met, and resources are organized efficiently. They often serve as the first point of contact for project-related inquiries and help keep everyone on track.

What are the key skills and qualifications needed to thrive as an assistant to the project manager, and why are they important?

To thrive as an Assistant to the Project Manager, you need strong organizational skills, attention to detail, and a background in business administration or project coordination. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in office productivity tools are often required. Excellent communication, time management, and problem-solving abilities help you effectively support the project manager and collaborate with the team. These skills ensure smooth project operations, timely task completion, and effective support for successful project delivery.

How does an assistant to the project manager typically collaborate with other team members during a project?

As an Assistant to the Project Manager, you will frequently serve as a key point of communication between the project manager and various team members, including engineers, designers, and administrative staff. Your responsibilities often include scheduling meetings, distributing project updates, recording meeting minutes, and following up on action items. You may also assist in tracking project milestones and ensuring everyone is aware of deadlines and deliverables. Strong organizational and interpersonal skills are essential, as you’ll help keep the team aligned and projects running smoothly.

What is the difference between Assistant To The Project Manager vs Project Coordinator?

AspectAssistant To The Project ManagerProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer certifications like CAPMUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentSupports project managers directly, often in office settings, assisting with administrative tasksCoordinates project activities, communicates with teams, and manages schedules in various environments
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsWidely used across industries like marketing, IT, healthcare, and construction

The Assistant To The Project Manager primarily provides administrative support to project managers, focusing on task management and communication. In contrast, the Project Coordinator handles broader project activities, including scheduling, resource coordination, and team communication. Both roles are essential for project success but differ in scope and responsibilities.

How much does an assistant to the project manager earn?

An assistant to the project manager typically earns between $40,000 and $65,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand sectors can earn higher salaries, often with opportunities for overtime and professional development.

What are popular job titles related to Assistant To The Project Manager jobs in Arizona?

For Assistant To The Project Manager jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Assistant To The Project Manager jobs in Arizona look for?

The top searched job categories for Assistant To The Project Manager jobs in Arizona are:

What cities in Arizona are hiring for Assistant To The Project Manager jobs?

Cities in Arizona with the most Assistant To The Project Manager job openings:

Assistant To The Project Manager jobs near you
Infographic showing various Assistant To The Project Manager job openings in Arizona as of August 2026, with employment types broken down into 87% Full Time, 12% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Project Manager Assistant

HEI Civil - Arizona

Phoenix, AZ

Full-time

Posted 7 days ago

Job description

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Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Arizona, the Carolinas, Colorado, and Texas.

As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team. With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.

Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

We are looking to hire an experienced Project Manager Assistant to join our team!

Responsibilities:

  • Work closely with the Project Manager and other project team members daily

  • Assist Estimators with cost estimates

  • Submit invoices for payments

  • Support Project Managers with schedules and budgets

  • Set Up New Jobs and import them into Spectrum and Heavy Job

  • Assist in coordination of construction activities

  • Create Purchase Orders and Subcontracts from the Bids (making sure subcontractors meet insurance requirements)

  • Create Job Books for PM & Superintendents

  • Participate in Precon/Prebids meetings (In-House and External)

  • Pre-Job video of the Job site

  • Attend weekly onsite meetings (when necessary)

  • Interface with permit plans and renewals of permits

  • Take-Offs (small ones)

  • Keep Heavy Jobs software updated

  • Track all extra work tickets

  • Printing Plans

  • Maintain Office Folders, Job List and Plans/Contracts electronic files

  • Submittals

  • Any other requests from the PMs

Knowledge, Skills, and Abilities:

  • Self-motivated with a strong work ethic and a passion to learn

  • Good organization skills and follow through

  • Ability to multitask in a fast-paced environment

  • Excellent verbal and written communication skills

Education and Experience:

  • Minimum two years’ experience in the Heavy Civil construction industry

  • Experience with Heavy Bid and Heavy Job preferred