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Assistant Subcontractor Administrator Jobs in Boca Raton, FL

Moss

Contracts Administrator

Fort Lauderdale, FL

... * Assist in the preparation, review, and administration of purchase orders, subcontract agreements ... CONTRACTS ADMINISTRATOR JOB LOCATION: FORT LAUDERDALE, FL CLASSIFICATION: FULL TIME - EXEMPT ...

Moss

Contracts Administrator

Fort Lauderdale, FL · On-site

... * Assist in the preparation, review, and administration of purchase orders, subcontract agreements ... CONTRACTS ADMINISTRATOR JOB LOCATION: FORT LAUDERDALE, FL CLASSIFICATION: FULL TIME - EXEMPT ...

AESSEAL, Inc.

Estimator/Office Administrator

Davie, FL · On-site

$16.50 - $22.75/hr

Request and organize quotes from vendors and subcontractors. * Assist in preparing proposals, bid packages, and supporting documents. * Track bid deadlines and maintain estimating files. Office ...

B&B Concrete

Traveling Bilingual Safety Manager

Hollywood, FL · On-site

$68K - $91K/yr

... assist with and review subcontractor daily pre-task safety analysis, actively promote and ... Administer and record their participation in the orientation program and issue identification to ...

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All JobsSubcontractor Administrator JobsAssistant Subcontractor Administrator JobsAssistant Subcontractor Administrator Jobs in Boca Raton, FL

Assistant Subcontractor Administrator information

See Boca Raton, FL salary details

$24.7K

$64.7K

$129.5K

How much do assistant subcontractor administrator jobs pay per year?

As of Aug 5, 2026, the average yearly pay for assistant subcontractor administrator in Boca Raton, FL is $64,733.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,700.00 and $76,400.00 per year, depending on experience, location, and employer.

What does an assistant subcontractor administrator do?

An Assistant Subcontractor Administrator supports the management and administration of subcontractor agreements within a construction or project management company. Their responsibilities typically include helping to prepare and review subcontract documents, tracking compliance and deadlines, coordinating communication between project teams and subcontractors, and ensuring that all documentation is accurate and up to date. They play a key role in maintaining organized records and supporting the smooth execution of contracts, often reporting to a Senior Subcontract Administrator or Contracts Manager.

What are the typical daily responsibilities of an assistant subcontractor administrator, and how does this role interact with project teams?

An Assistant Subcontractor Administrator typically manages subcontract documentation, tracks contract compliance, and assists with invoice processing and change orders. On a daily basis, you may coordinate with project managers, procurement staff, and subcontractors to ensure all contractual requirements are being met and project timelines are maintained. The role often involves updating records, responding to queries, and helping resolve any issues related to subcontract agreements. Collaboration and clear communication are key, as you’ll regularly serve as a liaison between internal teams and external vendors to facilitate smooth project execution.

What is the difference between Assistant Subcontractor Administrator vs Subcontractor Administrator?

AspectAssistant Subcontractor AdministratorSubcontractor Administrator
CredentialsTypically requires basic administrative or industry-specific certificationsUsually needs more experience and advanced certifications in contract management
Work EnvironmentSupports subcontractor management teams, often in office or site settingsLeads subcontractor coordination, often overseeing multiple projects
ResponsibilitiesAssists with document processing, scheduling, and communicationManages subcontractor contracts, compliance, and performance oversight

The Assistant Subcontractor Administrator primarily supports the subcontractor management team with administrative tasks, while the Subcontractor Administrator takes on more responsibility for managing contracts and ensuring subcontractor performance. The roles differ mainly in scope and level of responsibility, with the Assistant role serving as a support position within the subcontractor management process.

What are the key skills and qualifications needed to thrive as an assistant subcontractor administrator, and why are they important?

To thrive as an Assistant Subcontractor Administrator, you need strong organizational skills, attention to detail, and a background in construction management or business administration. Familiarity with contract management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving abilities, and teamwork are essential soft skills for coordinating with subcontractors and internal teams. These skills ensure accurate contract administration, compliance, and smooth project execution.
What are popular job titles related to Assistant Subcontractor Administrator jobs in Boca Raton, FL? For Assistant Subcontractor Administrator jobs in Boca Raton, FL, the most frequently searched job titles are:
What cities near Boca Raton, FL are hiring for Assistant Subcontractor Administrator jobs? Cities near Boca Raton, FL with the most Assistant Subcontractor Administrator job openings:
Assistant Subcontractor Administrator jobs near you
Infographic showing various Assistant Subcontractor Administrator job openings in Boca Raton, FL as of July 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $64,733 per year, or $31.1 per hour.

Construction Project Administrator

Florida Construction Connection

Fort Lauderdale, FL

$24.25 - $32.50/hr

Other

Retirement, PTO

Re-posted 17 days ago

Job description

Construction Project Administrator (Northeast Broward County, Florida)

ABOUT THE COMPANY:

A growing commercial construction firm committed to delivering quality projects while building strong relationships with clients, consultants, subcontractors, and team members. We are seeking a Project Administrator who thrives in a fast-paced environment and enjoys being the organizational backbone of multiple construction projects.

POSITION SUMMARY:

The Project Administrator reports directly to a Senior Project Manager and provides administrative and project support for multiple active construction projects from preconstruction through closeout.

This role is responsible for maintaining project documentation, coordinating communication, tracking critical project activities, supporting project financial administration, and helping ensure projects remain organized, compliant, and moving forward.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities simultaneously while supporting a team of construction professionals.

YOU WOULD BE RESPONSIBLE FOR:

Project Documentation & Control

  • Maintain electronic project files
  • Establish and maintain project filing structures
  • Manage document control processes
  • Maintain current project drawings and document revisions
  • Track and distribute updated plans, specifications, bulletins, and addenda
  • Ensure project records are accurate, complete, and current
  • Maintain ShareFile and project management software documentation

RFIs & Submittals

  • Prepare, log, distribute, and track Requests for Information (RFIs)
  • Maintain accurate RFI logs and follow up on outstanding responses
  • Prepare, distribute, and track submittals
  • Maintain submittal logs and approval status reports
  • Coordinate communication between consultants, subcontractors, vendors, and project teams regarding RFIs and submittals
  • Track material approval status and outstanding items

Permitting & Compliance

  • Assist with permit application preparation and submission
  • Track permit status and permit logs
  • Monitor permit revisions, comments, and approvals
  • Coordinate required inspections and documentation
  • Maintain project compliance documentation
  • Process and track Notice to Owner (NTO) documentation
  • Track insurance certificates and subcontractor compliance requirements

Contracts & Financial Administration

  • Assist with subcontract and purchase order documentation
  • Track contract execution status
  • Maintain subcontractor and vendor documentation
  • Support invoice processing and documentation
  • Assist with project billing documentation and draw support
  • Track change order documentation and approvals
  • Support cost reporting and project financial administration

Meeting & Communication Coordination

  • Schedule project meetings
  • Prepare meeting agendas
  • Attend meetings as required
  • Prepare and distribute meeting minutes
  • Track action items and follow-up responsibilities
  • Coordinate communication between project managers, field personnel, consultants, clients, and subcontractors
  • Maintain project contact lists and distribution groups

Project Support

  • Support project startup activities
  • Coordinate project closeout requirements
  • Assemble closeout documentation packages
  • Collect warranties, as-built drawings, operations manuals, and turnover documentation
  • Support project schedules and milestone tracking
  • Assist Senior Project Managers with reporting requirements
  • Coordinate travel and expense reporting as needed
  • Provide day-to-day administrative support to project leadership

DO YOU HAVE WHAT IT TAKES?

Required

  • Minimum 3 years of experience in a Project Administrator, Construction Administrator, Project Coordinator, or similar construction support role
  • Experience supporting multiple construction projects simultaneously
  • Strong organizational and time-management skills
  • Excellent written and verbal communication abilities
  • High attention to detail and follow-through
  • Strong problem-solving and prioritization skills
  • Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams

Preferred

  • Commercial construction experience
  • Experience supporting national or multi-site construction programs
  • Experience with permitting, RFIs, submittals, contracts, change orders, and project closeout documentation
  • Experience with ShareFile and construction management software platforms
  • Experience working with General Contractors, Owners, Developers, or Construction Management firms

HOW IS SUCCESS MEASURED:

The successful Project Administrator will be known for:

  • Keeping projects organized and moving forward
  • Maintaining accurate and timely project documentation
  • Following through on commitments and deadlines
  • Supporting project managers proactively
  • Anticipating project administrative needs before issues arise
  • Communicating effectively with internal and external stakeholders
  • Helping project teams deliver successful projects

WHY YOU WANT THIS OPPORTUNITY:

This is an opportunity to become a key member of a growing construction team where your organizational skills, attention to detail, and ability to support project execution will have a direct impact on project success. If you enjoy being the person who keeps projects organized, information flowing, and teams operating efficiently, we encourage you to apply.

COMPENSATION & BENEFITS:

  • $75,000 - $85,000 annually
  • Bonus
  • 401(k) with Company Contribution
  • Paid Time Off and Holidays
  • Professional working environment

If you’re ready for your next strategic step, Florida Construction Connection is the industry-rooted partner that guides construction professionals to aligned roles.

DOES THIS SOUND LIKE THE CAREER YOU ARE LOOKING FOR?

CONFIDENTIAL CONVERSATIONS ONLY - CALL OR TEXT US 305-361-0094 TO MAKE IT HAPPEN!

Florida Construction Connection – The Breistol Method®

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