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Assistant Proposal Rfp Jobs in New York (NOW HIRING)

legence

Proposal Administrator

Manhattan, NY

$65K - $80K/yr

Collaborate with stakeholders throughout the RFP process * Track proposal deadlines, deliverables, and team assignments to ensure timely completion * Assist with document sharing and collaboration ...

Legence

Proposal Administrator

Manhattan, NY · On-site

$65K - $80K/yr

Collaborate with stakeholders throughout the RFP process * Track proposal deadlines, deliverables, and team assignments to ensure timely completion * Assist with document sharing and collaboration ...

C M T A Inc

Proposal Coordinator

Manhattan, NY · On-site

$80 - $100/hr

The RFP Coordinator ensures that all technical proposals align with company standards and reflect our commitment to excellence and client success. Key Responsibilities Assist in the coordination ...

Infrastructure-Engineering

Proposal Team Lead

Newark, NJ · On-site

$100 - $125/hr

Must have a strong knowledge of the RFP/RFQ process for state, county, and municipal transportation ... Willing to assist in developing other marketing materials, as needed. Benefits and Perks * Highly ...

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Assistant Proposal Rfp information

What is the difference between Assistant Proposal Rfp vs Proposal Coordinator?

AspectAssistant Proposal RfpProposal Coordinator
CredentialsTypically requires a high school diploma or associate degree; some roles prefer related experienceUsually requires a bachelor's degree in business, communications, or related field
Work EnvironmentOffice setting, supporting proposal development teamsOffice environment, managing proposal processes and deadlines
Industry UsageCommon in government contracting, engineering, and consulting firmsWidely used across government, corporate, and nonprofit sectors
Search & Comparison IntentOften searched by entry-level professionals or those supporting proposal teamsCompared for roles involving proposal management and coordination

The Assistant Proposal Rfp typically supports proposal development with administrative tasks, while the Proposal Coordinator manages the entire proposal process, ensuring deadlines and quality standards are met. Both roles are essential in proposal teams but differ mainly in scope and responsibility.

What are the most commonly searched types of Proposal Rfp jobs in New York?

The most popular types of Proposal Rfp jobs in New York are:

What are popular job titles related to Assistant Proposal Rfp jobs in New York?

For Assistant Proposal Rfp jobs in New York, the most frequently searched job titles are:

What job categories do people searching Assistant Proposal Rfp jobs in New York look for?

The top searched job categories for Assistant Proposal Rfp jobs in New York are:

What cities in New York are hiring for Assistant Proposal Rfp jobs?

Cities in New York with the most Assistant Proposal Rfp job openings:

Assistant Proposal Rfp jobs near you
Infographic showing various Assistant Proposal Rfp job openings in New York as of June 2026, with employment types broken down into 11% As Needed, 86% Full Time, 2% Part Time, and 1% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.

Proposal Administrator

Manhattan, NY

legence
Nonresidential Building Construction • 1 - 5K employees
Learn more about legenceexternal

$65K - $80K/yr

Full-time

Re-posted 22 days ago

Job description

Title: Proposal Administrator

Reports To: Marketing Director

Work Policy: Four days in the office and one day work from home 


Position Overview:

The Proposal Administrator plays a critical role in supporting the Proposal/RFP Lead by coordinating, developing, and compiling technical proposal content for a multidisciplinary MEP consulting engineering firm. This individual collaborates closely with engineers, project managers, technical specialists, and business development staff to prepare accurate and compliant proposals in response to Requests for Proposals (RFPs). This is a technical proposal development and technical writing position. It is not a marketing, advertising, branding, or graphic design role. The primary responsibilities involve researching, organizing, writing, and formatting technical proposal documents—not creating marketing campaigns, promotional materials, or graphic layouts.

Key Responsibilities:

  • Review documents/RFPs to identify key requirements, deadlines, and submission criteria
  • Organize RFP documents (technical proposals, appendices, fee templates, etc.) for final submission
  • Schedule kickoff meetings, review sessions, and internal deadlines
  • Collaborate with stakeholders throughout the RFP process
  • Track proposal deadlines, deliverables, and team assignments to ensure timely completion
  • Assist with document sharing and collaboration via SharePoint, DocuSign, or similar tools
  • Support multiple proposals simultaneously in a fast-paced and deadline-driven environment
  • Provide general administrative support as needed

Experience:

  • Education: Bachelor’s Degree from an accredited University or equivalent experience
  • Minimum of 3 years of experience
  • Prior proposal development, project coordination, or a related experience is a plus
  • MEP/AEC Industry experience is a plus

Skillset:

  • Exceptional writing, formatting, and organizational skills with strong attention to detail
  • Proficiency in Microsoft Office Suite, Adobe Acrobat, and intermediate Excel
  • Strong ability to support multiple projects simultaneously and meet tight deadlines
  • Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams

Base Salary Range: $65,000 - $80,000.  This role is also eligible for an annual performancebased bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

#LI-CM1 #LI-Onsite 

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