Assistant Project Manager Jobs in Springfield, MA

JOB-2456
Hybrid
Duration: 20 months
Key Responsibilities
Internal Coordination & Communication
• Serve as the primary internal point of contact for project-related information.
• Coordinate meetings between the Company's internal departments, consultants, and senior project manager.
• Ensure timely communication of project updates to internal departments (e.g., operations, finance, IT, HR).
• Track and follow up on action items, decisions, and approvals required from the Company.
Documentation & Record Management
• Maintain organized project files, contracts, drawings, permits, correspondence, and change documents.
• Track and log RFIs, submittals, shop drawings, and change notices provided by the general contractor.
• Support the preparation of internal reports, management updates, and board presentations.
• Assist with maintaining an audit-ready project documentation library.
Financial & Procurement Support
• Coordinate with Finance on budget updates, cost forecasting, and expenditure tracking.
• Support procurement of the Company provided items (e.g., furniture, equipment, IT systems).
• Track delivery and installation of all owner-supplied materials.
Schedule & Progress Monitoring
• Track project schedule milestones and communicate key dates internally.
• Monitor contractor's progress reports and highlight schedule concerns to the Project Manager or Company's Rep.
• Assist with aligning internal readiness tasks (move-in planning, operational preparations, training).
Move-in, Close-out & Transition Support
• Assist in coordinating commissioning, training, and handover of building systems to operations teams.
• Track close-out documents including warranties, manuals, as-built drawings, and maintenance schedules.
• Support planning and coordination of move-in activities.
Deliverables
• Weekly or monthly internal project status summaries.
• Updated logs (RFIs, change orders, submittals, decision logs, procurement items).
• Internal meeting minutes and action item trackers.
• Finance coordination documents (invoice reviews, cost tracking sheets).
• Move-in and handover coordination plans.
• Complete project documentation archive at project close-out.
Expectations
• Maintains clear and timely communication among all stakeholders.
• Ensures accurate and organized documentation.
• Demonstrates proactive follow-up on outstanding issues.
• Supports decision-making by providing timely information to leadership.
• Upholds the owner's interests throughout the project.
Duration
• Project initiation through design, construction, commissioning, and close-out phases.
• Project completion expected in Q1 2028.
Requirements
• Bachelor's degree in Construction Management, Civil Engineering, Architecture, or a related field (or equivalent combination of education and experience)
• PMP, CCM, or similar project management certification preferred but not required
• Minimum 5 years of experience managing commercial, industrial, and/or large-scale residential construction projects
• Proven experience overseeing projects from pre-construction through closeout
• Demonstrated experience managing:
o Project schedules
o Budgets and cost controls
o Subcontractors and vendors
o Change orders and RFIs
• Strong budgeting, forecasting, and cost-control skills
• Proficiency in MS Office required, project management software a plus
• Excellent verbal and written communication and presentation skills
• Strong organizational, problem-solving, and decision-making skills
• Attention to detail and a proactive work ethic a must
• Ability to work effectively with owners, architects, engineers, and inspectors
Benefits
The base pay range for this role is being finalized. A good faith pay range, or fixed pay rate, will be provided to all applicants before any interview or offer. Candidates will be asked to submit their salary expectations in advance.
MWResource offers medical, dental and vision coverage through Florida Blue, short- and long-term disability coverage, employer paid life insurance, and participation in the MWResource 401K plan for US based consultants.
Applications accepted on a rolling basis until filled.
MWResource does not discriminate based on race, gender, color, religion, national origin, age, disability, veteran status, or anything else that makes you part of any group.
Candidates must be authorized to work in the United States.
Candidates will be required to pass a background check and drug screening.
Please note we are not open to outsourcing our recruitment needs.