Assistant Program Coordinator Jobs in Miami, FL (NOW HIRING)

Requisition No: 880946 

Agency: Department of Transportation

Working Title: LOCAL PROGRAM COORDINATOR - 55008575

 Pay Plan: Career Service

Position Number: 55008575 

Salary:  $57,668.75 - $74,630.14 

Posting Closing Date: 08/31/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

404 / Program Management

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON: Mya Williams

CONTACT PHONE NUMBER: 954-777-4608

CONTACT EMAIL ADDRESS:  mya.williams@dot.state.fl.us

ANTICIPATED ANNUAL HIRING SALARY: $69,821.58 (includes Competitive Area Differential)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Local Program Coordinator/District 4/Transportation Development/ Program Management/Program Administration

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

District Four

Florida Department of Transportation

3400 West Commercial Blvd.

Fort Lauderdale, FL 33309

Annual Salary Range:

$57,668.75 - $74,630.14

A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.

Your Specific Responsibilities:

Coordinate with the District legal office, District Local Program Administrator, Department Project Managers, various other Department personnel and local governments to prepare and execute all local program agreements and supplemental agreements ensuring that agreement language, funding, and Scope of Service language is clear and concise.  Ensure project documentation meets the necessary standards as described in the Joint Participation Agreement (JPA) Procedure for the State funded programs and the Local Agency Program (LAP) Manual for federally funded programs.  These programs are: LAP, Small County Road Assistance Program (SCRAP), Small County Outreach Program (SCOP), County Incentive Grant Program (CIGP), Transportation Regional Incentive Program (TRIP), Economic Development Transportation Fund Program (EDTF), reimbursement agreements, and locally funded agreements. Coordinate the execution of amendments, close out, and other related documents. Coordinate review and processing of all requests for time extensions for JPA/LAP projects, make recommendations to the District Local Program Administrator, and provide approval/disapproval. Coordinate with District and local agency staff to obtain and review documentation associated with Professional Services Contracts for all professional services phases for LAP projects. Ensure local agency advertising and award procedures and local agency contracts comply with federal requirements.

Monitor active JPA/LAP agreements to ensure local agency invoices are received according to the agreement terms. Audit, reconcile and process invoices related to JPA/LAP agreements by working directly with Department Project Managers and local agencies.   Prepare Summary of Contractual Services Agreement/Purchase Order Form and submit invoices for payments in a timely manner to avoid projects appearing on the Non Activity and/or Federal Financial Integrity Review and Evaluation (FIRE) report.  For any projects on the Non Activity and/or FIRE Report, research and contact local agencies for the prompt removal of the JPA/LAP project from the report.  Perform close-out reviews, coordinate with Central Office Unit staff to address and resolve revenue and expenditure issues. Input agreements, amendments and other related documentation into various electronic document management systems including, but not limited to Project Suite Enterprise (PSEE), Local Agency Program Information Tool (Grant Application Program - GAP) and Florida Accountability Contract Tracking System (FACTS).

Coordinate with Department project managers and local agency project managers to assure funds for local agency projects are programmed correctly in the Department's Work Program. Coordinate with appropriate Department staff to ensure JPA/LAP requirements are met for the Planning, Project Development & Environment (PD&E), Design, Right of Way, Construction, and Construction Engineering and Inspection phases, including all state and/or federal procedures, guidelines and regulations. Ensure that proper documentation is obtained from the local agency for utility, railroad, and right of way activities.

Coordinate review of all JPA/LAP invoices with the Department Design Project Manager and/or assigned Construction Inspector for payment approvals before processing. Monitor projects and commitments to ensure minimum roll forward and minimum certified forward amounts each year. Prepare all documents and provide to the District Work Program section for authorization of projects prior to encumbering funds or executing agreements.  Monitor Work Program to assure programmed funds are in the Adopted status before executing agreements. Input data into the Contract Fund Management System to commit (encumber) funds prior to execution of agreements.

Coordinate the District’s EDTF program handling all functions related to the administration and execution of the program.  Active in application review, scope development, agreement development and processing, fund encumbrance, and invoice review and processing.   Coordinate with all parties including Central Office, the Program Management Administrator, the State Local Program Administrator, the Transportation System Development Manager, project managers, attorneys, and various other Department and local agency personnel. Coordinate the Federal Highway Administration (FHWA) Emergency Relief Program (ERP).  Respond to inquiries from local agencies regarding ERP policies. Develop and process agreements, encumber funds, and review and process invoices related to ERP.

Support all audits of JPA/LAP projects to provide requested information and answer questions regarding the oversight and management of the projects. Coordinate Single Audit Act requirements for state and federally funded projects with Central Office. 

Coordinate with the Local Agency to ensure that proper documentation is received for LAP certification, recertification and final approval of the administrative checklists. Assist the District Local Program Administrator in conducting project performance evaluations. Coordinate and/or facilitate training for certified LAP agencies to maintain certification status by working with Central Office staff and District functional area experts. Identify process inefficiencies and provide input for process improvements. Assist with the development of processes and procedures for the District JPA/LAP program.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Applicable state and federal procedures, rules, guidelines and statutes
• Project and contract management techniques and methods
• Production processes
• Scopes of services
• Programming of projects
• Financial management systems

Skilled in:

• Contractual interpretation
• Planning; organizing
• Interacting with federal, state, and local personnel, consultants and the public in a professional and positive manner
• Use of personal computer and business software products

Ability to:

• Draft contract language
• Manage multiple priorities in order to achieve planned goals
• Learn and quickly adapt to changing conditions
• Analyze data and draw logical conclusions
• Communicate effectively both verbally and in writing and through active listening at all organizational levels
• Establish and maintain effective working relationships
• Effectively handle potentially problematic situations

Minimum Qualifications:

Six years of experience in engineering, contract administration or development, finance, economics, public administration, business administration, urban planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development. A bachelor’s degree from an accredited college or university in one of the above-mentioned fields can substitute for four years of the required experience. A masters degree from an accredited college or university in one of the above-mentioned fields can substitute for six years of the required experience.

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The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package             
• 10 paid holidays a year

• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/

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SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEM