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Assistant Payroll Specialist Jobs (NOW HIRING)

Ryman Hospitality Properties

Payroll Specialist

Nashville, TN · On-site

$22.75 - $31/hr

As a Payroll Specialist, you will be responsible for accurately processing company payrolls ... Prepare and distribute reporting related to payroll, scheduling, and time and attendance. * Assist ...

SWBC PEO

Payroll Specialist

San Antonio, TX · On-site

$21.25 - $28.75/hr

Maintains client contact information and list of standard clients requested reports. Assist Payroll Specialist with labor issues, tax withholding, deductions, documentation etc. * Process data ...

AHRC Nassau

Senior Payroll Specialist II

Brookville, NY

$31.50 - $43/hr

Overview The Sr Payroll Specialist II is an important member of the Accounting Department with ... Work with the Assistant Payroll Manager to review departmental workflow to refine and organize ...

AHRC Nassau

Senior Payroll Specialist II

Brookville, NY · On-site

$32.97 - $37.09/hr

Overview The Sr Payroll Specialist II is an important member of the Accounting Department with ... Work with the Assistant Payroll Manager to review departmental workflow to refine and organize ...

AHRC Nassau

Senior Payroll Specialist II

Brookville, NY · On-site

$32.97 - $37.09/hr

The Sr Payroll Specialist II is an important member of the Accounting Department with ... Work with the Assistant Payroll Manager to review departmental workflow to refine and organize ...

BGE, Inc

Payroll Specialist

Frisco, TX · On-site

$22 - $30/hr

The specialist will be tasked with maintaining a positive relationship with employees. Job ... Process employment verification requests. * Assist Payroll Administrator and Payroll Manager with ...

Integrated Resources INC

Payroll Specialist

Edison, NJ · On-site

$24.25 - $33.25/hr

The Payroll Specialist should be a trustworthy and efficient individual who wants to grow their ... Information filing and reporting * Assist employees with Payroll information * Taxation preparation

Abilene Christian University

Payroll Specialist

Abilene, TX · On-site

$22.75 - $31/hr

Payroll Specialist The Payroll Specialist is responsible for administering and processing payroll ... Review and reconcile payroll registers prior to payroll finalization. * Assist with payroll ...

Abilene Christian University

Payroll Specialist

Abilene, TX · On-site

$22.75 - $31/hr

Payroll Specialist The Payroll Specialist is responsible for administering and processing payroll ... Review and reconcile payroll registers prior to payroll finalization. * Assist with payroll ...

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Assistant Payroll Specialist information

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How much do assistant payroll specialist jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for assistant payroll specialist in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $30.77 per hour, depending on experience, location, and employer.

What is the difference between Assistant Payroll Specialist vs Payroll Clerk?

AspectAssistant Payroll SpecialistPayroll Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications like CPP or payroll-specific trainingHigh school diploma; basic payroll or administrative training often sufficient
Work EnvironmentOffice setting, collaborating with HR and finance teamsOffice environment, handling routine payroll data entry and processing
Employer & Industry UsageUsed in various industries, supporting payroll processing and complianceCommon in retail, healthcare, and corporate sectors for payroll data management

The Assistant Payroll Specialist and Payroll Clerk roles both support payroll functions but differ mainly in responsibilities and required credentials. The Assistant Payroll Specialist often handles more complex tasks and may require additional certifications, while the Payroll Clerk focuses on routine data entry and processing. Both roles are essential in payroll operations across industries.

How much does an Assistant Payroll Specialist make?

The average salary for an Assistant Payroll Specialist in Pennsylvania is approximately $40,000 to $50,000 per year, depending on experience, certifications, and the size of the organization. Entry-level roles may start lower, while experienced professionals with payroll software skills can earn higher wages.

Is being an assistant payroll specialist worth it?

Assistant payroll specialists perform tasks such as processing payroll, maintaining employee records, and ensuring compliance with tax laws. The role offers steady employment, opportunities for skill development in payroll software, and can lead to advancement within HR or finance departments.

What does an assistant payroll specialist do?

An assistant payroll specialist supports the payroll department by processing employee wages, ensuring accurate calculations of hours, deductions, and taxes. They often assist with data entry, maintaining payroll records, and using payroll software to ensure timely and accurate payments. Strong attention to detail and knowledge of payroll regulations are essential for this role.

What cities are hiring for Assistant Payroll Specialist jobs?

Cities with the most Assistant Payroll Specialist job openings:

What are the most commonly searched types of Payroll Specialist jobs?

The most popular types of Payroll Specialist jobs are:

What states have the most Assistant Payroll Specialist jobs?

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Assistant Payroll Specialist jobs near you
Infographic showing various Assistant Payroll Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $56,982 per year, or $27.4 per hour.

Payroll Specialist

Hillsborough Transit Authority (HART)

Tampa, FL • On-site

$24.94 - $28.89/hr

Full-time

Posted 9 days ago

Job description

DIVISION: Finance
CLOSING DATE/TIME: Filled
LOCATION: 1201 E 7th Ave, Tampa, FL 33605
SALARY RANGE: $24.94 - $28.89 / hour.
POSITION PURPOSE:
The Payroll Specialist performs advanced and complex payroll functions to ensure the accurate, timely, and compliant processing of employee compensation. This position independently manages complex payroll transactions, interprets and applies payroll policies and applicable collective bargaining provisions, resolves escalated payroll issues, and performs reconciliation and reporting activities. The Payroll Specialist serves as a subject matter resource for payroll processes and may provide guidance, training, or review of the work of other payroll staff. Validate employee pay hours to ensure an accurate and timely bi-weekly payroll. Apply pay rules as stated in the ATU and Teamster Labor Contracts, Non-Bargaining handbook and DOL requirements. To understand pay cycle processing and knowledge of ADP Payroll. Assist Payroll Manager as needed.
ESSENTIAL JOB FUNCTIONS:
  • Independently process complex payroll transactions and ensure the accurate and timely payment of employees in accordance with established payroll schedules, policies, procedures, applicable laws, regulations, and collective bargaining agreements.
  • Process and resolve complex payroll adjustments and transactions, including retroactive pay, wage corrections, supplemental payments, final pay, garnishments, tax withholding adjustments, benefit deductions, and other payroll-related corrections.
  • Research, interpret, and apply payroll policies, procedures, collective bargaining provisions, and applicable federal, state, and local laws and regulations to ensure consistent and compliant payroll administration.
  • Investigate and resolve escalated payroll discrepancies, employee inquiries, and complex pay-related issues; identify root causes and recommend or implement appropriate corrective actions.
  • Review payroll data for accuracy, completeness, and compliance prior to and following payroll processing; identify discrepancies and perform necessary corrections and adjustments.
  • Perform payroll-to-general-ledger reconciliations and research and resolve variances between payroll records, accounting records, benefit deductions, tax liabilities, and related financial systems.
  • Prepare, maintain, and analyze payroll reports, records, reconciliations, and supporting documentation for management, Finance, auditors, and other internal or external stakeholders.
  • Support internal and external audits by gathering documentation, researching payroll transactions, responding to inquiries, and assisting with the implementation of corrective actions or process improvements.
  • Assist with year-end payroll activities and reporting, including the reconciliation and verification of payroll records, taxable wages, deductions, and other information necessary for required tax reporting and employee wage statements.
  • Maintain current knowledge of payroll laws, regulations, tax requirements, benefit deductions, and payroll best practices.
  • Identify opportunities to improve payroll processes, internal controls, documentation, and system utilization; recommend and assist with implementing process improvements.
  • Maintain the confidentiality and security of employee payroll, tax, and personal information in accordance with applicable policies and laws.
  • Serve as a technical resource to payroll staff, managers, and employees regarding complex payroll matters.
  • May train, mentor, provide guidance to, or review the work of other payroll personnel to promote accuracy, consistency, and adherence to established procedures.
  • Use Trapeze software to create file for operator work hours to be transfered to ADP. Validate exceptions using the Attendance, Run & Block Status from the Operations Control Center (OCC), Extra Board Run Assignments and Operator Mark-up. Upload completed file to ADP using the transfer to ADP website.
  • Provides requested information for record request.
  • Manage garnishnment set ups and changes in ADP.
  • Assist in reviewing preview check register and making corrections as needed.
  • Prepare check requests and backup documentation for payroll deductions paid through Accounts Payable or an ACH deposit.
  • Each pay period monitor employees on extended absences or paid return to duty to ensure pay hours or non-paid hours are accurate in ADP timecard.
  • Prepare thirteen-week wage statements for Worker's Compensation claims. Maintain payroll worker's compensation documentation. Enter light duty work hours to employee ADP timecard using approved time sheets from the Risk Department.
  • Update payroll markup binder for each new markup. Maintain operator run changes and selections during the markup period.
  • Prepare payroll off-cycle checks.

MARGINAL FUNCTIONS:
  • Performs other work-related duties as assigned.

REQUIREMENTS:
Education and Experience:
A combination of education, training, and experience equivalent to:
  • Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
  • Two (2) to four (4) years of experience in payroll, accounting, human resources, timekeeping, or a related administrative role.
  • Experience working in a unionized environment is preferred.
  • Experience using payroll and timekeeping systems, preferably ADP, Trapeze or similar payroll software.
  • Experience supporting payroll or timekeeping system implementations or migrations is preferred.

Machines, Tools, & Equipment Used:
  • Ability to operate small office equipment, including copy machines or multi-line telephone systems, as well as a computer for both data entry, word processing, and/or accounting purposes.

Licenses/Certifications:
  • None required.

QUALIFICATIONS:
Knowledge:
  • Principles, practices, and procedures of payroll administration.
  • Applicable federal, state, and local payroll, wage, tax, and withholding requirements.
  • Payroll accounting principles, including payroll-to-general-ledger reconciliation.
  • Garnishments, levies, tax withholding, benefit deductions, and other payroll obligations.
  • Collective bargaining agreements and the interpretation and application of pay-related provisions.
  • Internal controls, audit requirements, recordkeeping, and confidentiality practices.
  • Payroll and human resources information systems and related financial or accounting systems.
  • Microsoft Office applications, particularly Excel.

Skills:
  • Processing and reviewing complex payroll transactions with a high degree of accuracy.
  • Researching and resolving payroll discrepancies and complex employee pay issues.
  • Performing detailed reconciliations, analysis, and problem-solving.
  • Interpreting policies, procedures, collective bargaining provisions, laws, and regulations.
  • Organizing and prioritizing work to meet critical payroll deadlines.
  • Communicating complex payroll information clearly and effectively, both orally and in writing.
  • Maintaining confidential and sensitive information.

Abilities:
  • Work independently and exercise sound judgment in resolving complex payroll matters.
  • Analyze payroll data, identify discrepancies, determine root causes, and implement appropriate solutions.
  • Interpret and consistently apply established policies, procedures, and collective bargaining provisions.
  • Establish and maintain effective working relationships with employees, management, Finance, Human Resources, benefit providers, auditors, and other stakeholders.
  • Maintain a high level of accuracy and attention to detail while managing multiple priorities and strict deadlines.
  • Provide technical guidance, training, and work review when assigned.

Confidentiality and Discretion:
This position requires the highest degree of discretion, judgment, and professionalism in the handling of highly sensitive and confidential information. The Payroll Specialist:
  • Has access to confidential employee, payroll, tax, banking, compensation, benefits, personal, and other protected information and is expected to safeguard such information at all times.
  • Must strictly limit access, use of, and disclosure of confidential information to authorized business purposes and individuals with a legitimate business need to know.
  • Must handle information in accordance with applicable laws, regulations, HART policies, and internal controls.
  • Is expected to exercise sound judgment in all communications, maintain appropriate privacy and security safeguards, and immediately report any suspected unauthorized access, disclosure, loss, or misuse of confidential information.
  • Must maintain confidentiality as an essential responsibility of the position and a fundamental condition of employment.

Physical Demands/Work Environment:
  • Work is generally performed in a professional office environment with extended periods of computer and keyboard use.
  • Ability to maintain concentration and accuracy while working under strict payroll processing deadlines and managing confidential information.
  • Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds.

It is the responsibility of all HART employees to provide a safe and secure environment for HART customers, contractors, visitors and fellow co-workers. HART employees are also responsible for:
  • Adhering to stated policies and procedures relating to health and safety, security, and quality management.

  • Recognizing and reporting all accidents and hazardous conditions.

  • Assisting in the development of workplace safety procedures for their respective departments.

  • Promoting workplace safety procedures within their department.

  • Adhering to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.
The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.
EEO Compliance: HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law.
ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act.

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