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Assistant Payroll Administrator Jobs in Rochester, NY

EMCOR Group Inc

John W. Danforth Company

Victor, NY · On-site

$50K - $70K/yr

As a Construction Administrator at John W. Danforth Company, you will be responsible for reviewing ... Assist Project Managers with the preparation, review, and processing of submittals, RFIs, shop ...

Elderwood

Clinical Staffing Coordinator

Brockport, NY · On-site

$30/hr

... payroll and assists with payroll preparation for the nursing and nursing admin department ... Prior experience as a Certified Nursing Assistant (CNA) or Medication Technician (Med Tech) ...

Paylocity

Executive Account Manager

Pittsford, NY · On-site

... * Assist with special projects as assigned. * Work overtime as needed, especially during year-end ... R/benefits administrator required * Prior experience in project management or problem-solving ...

Paylocity

Executive Account Manager

Pittsford, NY · On-site

... * Assist with special projects as assigned. * Work overtime as needed, especially during year-end ... R/benefits administrator required * Prior experience in project management or problem-solving ...

IDEX

Human Resources Generalist

West Henrietta, NY · On-site

$54K - $81K/yr

Under the guidance of the HR Director, administer programs such as benefits, employment, recruiting ... Responsible for timely and accurate processing of all payroll related changes and communicating to ...

Paychex

Corporate Benefits Specialist

Rochester, NY · On-site +1

$20 - $34/hr

Paychex is reimagining how businesses manage their workforce by bringing payroll, HR, benefits, and ... Benefits Administration - Administer day-to-day operations of employee benefit programs including ...

Highgate Hotels L.P.

Operations Manager

Hilton, NY · On-site

$70 - $110/hr

Responsibilities * Assist the Director and Assistant Director of Front Office with managing the ... Manage Employee Payroll, track attendance ADP, time edits, and conduct call‑arounds for OT as ...

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All JobsPayroll Administrator JobsAssistant Payroll Administrator JobsAssistant Payroll Administrator Jobs in Rochester, NY

Assistant Payroll Administrator information

See Rochester, NY salary details

$25.7K

$67.3K

$134.7K

How much do assistant payroll administrator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for assistant payroll administrator in Rochester, NY is $67,305.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,400.00 and $79,400.00 per year, depending on experience, location, and employer.

What does an assistant payroll administrator do?

An Assistant Payroll Administrator supports the payroll department by helping process employee pay, ensuring timesheets are accurate, and maintaining payroll records. They assist with entering payroll data, resolving discrepancies, and responding to employee inquiries about their pay. Their role is essential in ensuring employees are paid correctly and on time, and that the company complies with tax and labor regulations.

What are the key skills and qualifications needed to thrive as an assistant payroll administrator, and why are they important?

To thrive as an Assistant Payroll Administrator, you need strong numerical accuracy, attention to detail, and a foundational understanding of payroll processes, often supported by a relevant degree or experience in finance or accounting. Familiarity with payroll software such as ADP, QuickBooks, or Sage, as well as proficiency in Microsoft Excel, is typically required. Excellent organizational skills, discretion, and effective communication help you handle sensitive information and resolve employee queries. These skills are crucial to ensure payroll accuracy, compliance with regulations, and smooth payroll operations within an organization.

What are some common challenges faced by assistant payroll administrators, and how can they be managed effectively?

Assistant Payroll Administrators often encounter challenges such as managing tight deadlines, ensuring data accuracy, and staying updated with changing payroll regulations. Balancing multiple payroll cycles and handling confidential information can be demanding, but strong organizational skills and attention to detail help mitigate errors. Building open communication with HR and finance teams is essential for resolving discrepancies quickly and maintaining smooth payroll operations. Proactively seeking training on payroll systems and compliance updates also supports ongoing effectiveness in the role.

What is the difference between Assistant Payroll Administrator vs Payroll Clerk?

AspectAssistant Payroll AdministratorPayroll Clerk
CredentialsHigh school diploma; some roles may require payroll certificationsHigh school diploma or equivalent
Work EnvironmentOffice setting, supporting payroll processes, often with HR teamsOffice environment, handling data entry and payroll record maintenance
Employer & Industry UsageUsed in larger organizations with complex payroll systemsCommon in small to medium businesses for basic payroll tasks

The Assistant Payroll Administrator typically has more responsibilities, including supporting payroll processing and ensuring compliance, often requiring some certifications. Payroll Clerks focus on data entry and record keeping. Both roles work in office settings and are essential in payroll operations, but the Assistant Payroll Administrator usually handles more complex tasks and supports payroll management more directly.

Is payroll administration a good career?

Payroll administration is a stable career that involves processing employee compensation, maintaining records, and ensuring compliance with tax laws. It requires attention to detail, proficiency with payroll software, and often a basic understanding of employment laws. The role can offer opportunities for advancement into HR or finance positions.

What are popular job titles related to Assistant Payroll Administrator jobs in Rochester, NY?

For Assistant Payroll Administrator jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Assistant Payroll Administrator jobs in Rochester, NY look for?

The top searched job categories for Assistant Payroll Administrator jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Assistant Payroll Administrator jobs?

Cities near Rochester, NY with the most Assistant Payroll Administrator job openings:

Assistant Payroll Administrator jobs near you
Infographic showing various Assistant Payroll Administrator job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 23% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $67,305 per year, or $32.4 per hour.

John W. Danforth Company

EMCOR Group Inc

Victor, NY • On-site

$50K - $70K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 7 hours ago

Job description

John W. Danforth Company, one of the largest mechanical contractors in the Northeast, is growing! We believe our people are our greatest asset and invest in training, career development, employee engagement, and team support. We are committed to delivering industry-leading experiences for our customers across commercial and industrial HVAC, plumbing, refrigeration, advanced technology manufacturing, process piping, fabrication, mission-critical environments, and energy performance projects, backed by comprehensive service maintenance and repair.


As a Construction Administrator at John W. Danforth Company, you will be responsible for reviewing and analyzing project documents, submittals, and design plans throughout the preconstruction and construction phases. This role ensures that quality, cost, and scope align with the project owner’s expectations while maintaining adherence to timelines and overall project objectives.


• Assist Project Managers with the preparation, review, and processing of submittals, RFIs, shop drawings, MWBE reporting, and QA/QC documentation.
• Prepare and manage project documentation and requests for both new and ongoing projects.
• Support communication and coordination with subcontractors and vendors.
• Facilitate and maintain documentation for project startup and closeout phases.
• Collect, prepare, and update Operations and Maintenance (O&M) manuals, testing documentation, and quality control reports.
• Process and manage certified payroll documentation for compliance requirements.
• Provide administrative and operational support to project team members as needed.


• Construction industry experience required, preferably in construction administration, project coordination, or a related role.
• Recent graduates with a Bachelor's degree in Construction Management, Engineering, Architecture, or a closely related field will also be considered.
• High school diploma or equivalent (GED) required.
• Strong phone and interpersonal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent organizational and written/verbal communication skills.

#danfth


As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.

Compensation Range:   $50,000-$70,000

Other Compensation:   Bonus eligible

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, short- and long-term disability, a 401(k) Savings Plan, and an Employee Assistance Program.

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