Assistant Operations Coordinator Jobs in Virginia

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Job Posting Title:Operations CoordinatorPosition Type:Professional / UnclassifiedDepartment:LSUAM AA - OGE - Business Operations (Jennifer L Kennison (00012282))Work Location:0101 William B. Hatcher HallPay Grade:ProfessionalJob Description:

The Operations Coordinator is a key member of the Office of Global Engagement Administrative unit at Louisiana State University. The Coordinator will serve the University community and partners through exceptional service, relationship building, and administrative support. This position reports directly to the Associate Director of Finance and Operations for the Office of Global Engagement. The Coordinator will facilitate positive working relationships both internally and externally. This is an excellent opportunity to support international and domestic students, faculty, staff, suppliers, and partners with the goal of advancing internationalization. To be a successful member of the operations team, the Coordinator will contribute to and participate in improving the experience of the international community at LSU.

This is a public-facing position not currently eligible for remote work. The standard University hours of operation are 8:00 AM - 4:30 PM CST, Monday - Friday.

Job Responsibilities

Front Desk Administration (40%):

• Receive and direct students, faculty, staff, scholars, parents, visitors, and guests. Assist individuals and groups in-person, by phone, email, and video conference.
• Foster positive working relationships inside and outside of the Office of Global Engagement team.
• Act as a resource, being willing to solve problems independently or collaboratively as needed.
• Coordinate internal and external communications. Manage general inquiries, mail, and specialized correspondence.
• Act courteously and professionally at all times. Maintain a professional appearance.
• Be understanding and considerate of academic, personal, professional, cultural, and family concerns. Actively work to increase one's cultural competence.
• Handle sensitive information in a confidential and trustworthy manner. Exercise discretion and independent judgment.
• Receive and distribute highly sensitive documents. Log incoming and outgoing documentation properly.
• Ensure individuals and groups successfully connect with the resources needed in a timely manner.
• Ensure efficient operations and the positive presentation of Hatcher Hall spaces.
• Prepare regular reports to be distributed to the Office of Global Engagement leadership team, informing them of trends, challenges, opportunities, and needs identified through tracking data related to interactions and requests at the front desk.

Administrative Support (30%):

• Assist with the planning of Global Engagement programming and initiatives as directed.

• Support engagement by utilizing software and web-based programs to schedule meetings, appointments, conference calls, advising sessions, and video conferences.

• Draft, format, organize, update, and distribute materials to appropriate parties as needed.

• Assist Global Engagement team members with administrative tasks, including but not limited to ordering/ locating/organizing supplies, preparing for programming and events, and addressing team needs in a timely manner to avoid disruption to workflows.

Business Operations (30%):

• As a member of the Business Operations team, process financial reconciliation tasks in support of Global Engagement staff, Study Abroad faculty, staff, and students, etc.
• Process requisitions, deposits, internal charges, and small-dollar purchases on behalf of the Office of Global Engagement.
• Develop and maintain operational processes and workflows to ensure resources are used efficiently.
• Support relevant annual cycles and requirements, including but not limited to inventory, fiscal year-end, study abroad accounting, scholarships, orientations, unit strategic planning, etc.

Additional Requirements

FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

Minimum Qualifications

Bachelor's degree in any field and 1 year of experience in a professional setting, including experience managing documents and digital files.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

Bachelor's degree in Business, Accounting, International Business, International Studies, or a related field.

Specific Experience:

• Professional, educational, and/or volunteer experience with student, international, and/or multicultural populations.
• Experience traveling, studying, and/or living abroad.

Additional Job Description:Special Instructions:Please provide a cover letter, resume, and three professional references, including name, title, phone number, and e-mail address.
For questions or concerns regarding the status of your application or salary ranges, please contact Jennifer Kennison at jkennison@lsu.edu.

Skills Needed:

Active Listening, Adaptability, Campus Operations, Customer Service, Ethics, Program Support, Student Advocacy, Task Organization

Preferred Skills:

Posting Date:July 14, 2026Closing Date (Open Until Filled if No Date Specified):November 4, 2026Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions.

HCM Contact Information: