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Assistant Operations Coordinator Jobs in Utah (NOW HIRING)

Sizzling Platter

HR Assistant

Murray, UT

$35K - $45K/yr

Support the development, coordination, and execution of the annual HR Communications Plan and other ... critical operations, communications, benefits, wellness, compliance, and evolving department ...

TSMG

UAS Operations Support Specialist

Salt Lake City, UT · On-site

$49K - $66K/yr

... coordination. Responsibilities * Support aircraft launch and recovery activities * Perform ... Manage batteries, charging equipment, and related inventory * Assist with aircraft staging and ...

University of Utah

Event Coordinators

Salt Lake City, UT · On-site

$25 - $28/hr

... Working Title Sr. Operations Coordinator, EMBA Career Progression Track S00 Track Level S2 ... Recruiting, Admissions, and Enrollment: * Assist with recruiting and admissions activities ...

TSMG

UAS Operations Support Specialist

Salt Lake City, UT · On-site

$49K - $66K/yr

... coordination. Responsibilities * Support aircraft launch and recovery activities * Perform ... Manage batteries, charging equipment, and related inventory * Assist with aircraft staging and ...

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Assistant Operations Coordinator information

What is the difference between Assistant Operations Coordinator vs Operations Specialist?

AspectAssistant Operations CoordinatorOperations Specialist
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsUsually requires a bachelor's degree in business, management, or related field
Work EnvironmentOffice setting, supporting daily operational tasksOffice or field setting, focusing on process improvement and operational efficiency
Employer & Industry UsageCommon in logistics, retail, and corporate sectorsFound in manufacturing, supply chain, and service industries
Search & Comparison IntentOften compared for entry-level operational support rolesCompared for specialized operational roles requiring more expertise

The Assistant Operations Coordinator typically handles administrative and support tasks within operations, often requiring less formal education. In contrast, the Operations Specialist focuses on process optimization and operational efficiency, often with a higher level of expertise and relevant degree. Both roles are essential in supporting business functions but differ in scope and responsibilities.

What does an assistant operations coordinator do?

An Assistant Operations Coordinator supports the daily operations of a business or organization by assisting with scheduling, communication, and administrative tasks. They help ensure that projects and processes run smoothly by coordinating between departments, maintaining records, and resolving minor issues as they arise. Their role often involves tracking progress, preparing reports, and supporting the operations team to meet organizational goals. This position requires strong organizational and communication skills, as well as the ability to multitask in a fast-paced environment.

What are the key skills and qualifications needed to thrive as an assistant operations coordinator, and why are they important?

To thrive as an Assistant Operations Coordinator, you need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with project management software, scheduling tools, and office productivity systems like Microsoft Office or Google Workspace is often required. Excellent communication, problem-solving, and multitasking skills help you efficiently support operations and coordinate between teams. These competencies are crucial for ensuring smooth day-to-day operations, timely project completion, and effective internal collaboration.

What are some common challenges faced by assistant operations coordinators, and how can they be effectively managed?

Assistant Operations Coordinators often juggle multiple tasks, such as scheduling, communication between departments, and handling last-minute changes. A common challenge is managing competing priorities while ensuring deadlines are met and operations run smoothly. To handle this effectively, strong organizational skills, proactive communication, and adaptability are essential. Collaborating closely with team members and using project management tools can also help streamline workflows and minimize potential disruptions.
What are the most commonly searched types of Operations Coordinator jobs in Utah? The most popular types of Operations Coordinator jobs in Utah are:
What are popular job titles related to Assistant Operations Coordinator jobs in Utah? For Assistant Operations Coordinator jobs in Utah, the most frequently searched job titles are:
What job categories do people searching Assistant Operations Coordinator jobs in Utah look for? The top searched job categories for Assistant Operations Coordinator jobs in Utah are:
What cities in Utah are hiring for Assistant Operations Coordinator jobs? Cities in Utah with the most Assistant Operations Coordinator job openings:
Assistant Operations Coordinator jobs near you

Student Success & Operations Coordinator, Part-Time MBA Programs

University of Utah

Salt Lake City, UT

Full-time

Posted 13 days ago

University Of Utah rating

7.2

Company rating: 7.2 out of 10

Based on 159 frontline employees who took The Breakroom Quiz

383rd of 618 rated colleges and universities

Job description


Student Success & Operations Coordinator, Part-Time MBA Programs
Job Summary
The Student Success & Operations Coordinator, Part-Time MBA Programs, plays a key role in delivering an exceptional experience for students in the University of Utah's Professional MBA (PMBA) and Online MBA (OMBA) programs. This position combines student onboarding, advising, program operations, event coordination, and academic support to ensure a seamless, high-quality experience from admission through graduation.
The coordinator serves as a trusted resource for students by facilitating onboarding, supporting student success, coordinating classroom logistics, executing student engagement initiatives, and providing operational support for the programs. This position requires extensive collaboration with students, faculty, alumni, vendors, and university partners to deliver an outstanding educational experience.
The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced environment where priorities shift frequently. Beyond day-to-day coordination, this individual continuously evaluates workflows, identifies opportunities to improve efficiency, and leverages technology, data, and emerging tools-including AI-to streamline processes, enhance communication, and improve the student experience. The successful candidate is curious, adaptable, and motivated to challenge traditional ways of working while maintaining exceptional attention to detail.
This position is considered essential and requires regular on-campus, in-person attendance.
Responsibilities
Student Success, Advising, and Onboarding

  • Serve as a primary point of contact for admitted and current students throughout their graduate program experience.
  • Coordinate onboarding activities that help newly admitted students successfully transition into the PMBA and OMBA programs.
  • Build meaningful relationships with students through a proactive, student-centered advising approach.
  • Conduct in-person and virtual advising appointments for an assigned student caseload.
  • Maintain accurate student records and advising documentation.
  • Connect students with university resources that promote academic, personal, and professional success.
  • Utilize systems such as Salesforce, Slack, and other university technologies to communicate proactively, monitor student engagement, and support student success.


Student Engagement and Events

  • Plan, coordinate, and execute orientations, networking events, residencies, graduation activities, student engagement programs, and other initiatives that foster community and enhance the student experience.
  • Collaborate with faculty, alumni, employers, and campus partners to create meaningful experiences that support student engagement and success.
  • Support recruitment, onboarding, retention, and alumni engagement efforts through high-quality programming and events.
  • Coordinate event logistics, communications, vendors, catering, and on-site execution.
  • Maintain accurate event records and participation data within Salesforce and other university systems.
  • Assist with budget tracking, purchasing, and event planning as assigned.
  • Assess program effectiveness and recommend enhancements to continually improve the student experience.

Academic Operations and Faculty Support

  • Coordinate classroom logistics and operational support for PMBA and OMBA courses, residencies, and special program activities.
  • Support faculty before and during class sessions by coordinating classroom needs, technology, instructional materials, catering, and student communications.
  • Utilize Canvas and other instructional technologies to support course delivery.
  • Assist with academic scheduling, program calendars, classroom reservations, and operational planning.
  • Help ensure a professional, organized, and welcoming classroom experience for students and faculty.

Operations and Continuous Improvement

  • Maintain accurate records, reports, and operational documentation across university systems.
  • Analyze data, operational metrics, and student feedback to inform decisions and improve program effectiveness.
  • Identify opportunities to improve workflows, simplify administrative processes, and enhance operational efficiency.
  • Leverage technology, automation, AI tools, and other emerging solutions to improve productivity, communication, and service delivery.
  • Recommend and implement process improvements that elevate the student and faculty experience while supporting operational excellence.
  • Contribute to a culture of innovation, continuous improvement, and exceptional customer service.
  • Perform other duties as assigned in support of the Professional MBA and Online MBA programs.

Minimum Qualifications
  • Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience).
  • 2 years' of related experience.
  • Demonstrated human relations and effective communication skills
  • Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
  • Strong customer service, interpersonal, and relationship-building skills.
  • Excellent organizational and project management abilities with exceptional attention to detail.
  • Ability to manage multiple priorities while producing high-quality work with speed and accuracy.
  • Demonstrated problem-solving skills and sound judgment in a fast-paced environment.
  • Strong written, verbal, and presentation communication skills.
  • Ability to work independently while collaborating effectively across teams.
  • Experience working with graduate students, adult learners, or in higher education is preferred.
  • Experience using CRM platforms such as Salesforce and learning management systems such as Canvas.
  • Strong computer proficiency, including Microsoft Office Suite and other technology platforms.
  • Experience utilizing technology, automation, AI tools, or process improvement methodologies to increase efficiency and improve outcomes.
  • Analytical mindset with the ability to use data to identify trends, make informed decisions, and improve processes.
  • Collaborative, adaptable, and committed to continuous learning, innovation, and operational excellence.
  • Ability to work occasional evenings and weekends as needed.

Special Instructions
Requisition Number: PRN45753B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, on-site at the University of Utah.Occasional evenings and weekends are required to support classes, networking events, residencies, orientations, graduation, recruitment events, and other program activities.This position is considered an essential campus role and requires regular, in-person attendance. It is not eligible for hybrid or remote work.
Department: 00033 - Executive Education
Location: Campus
Pay Rate Range: 55,000 to 63,000
Close Date: 10/15/2026
Open Until Filled:
To apply, visit https://apptrkr.com/9733117"">https://utah.peopleadmin.com/postings/206236
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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

Year founded

1850

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