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Assistant Office Operations Jobs in Madison, WI (NOW HIRING)

Shopko Optical

Office Assistant/Receptionist

Sun Prairie, WI · On-site

$15.25 - $19.50/hr

Other duties as assigned Operational Standards * Confirm appointments * Process transactions in the optical billing and point of sale systems * Process medical billing information * Organize and file ...

Shopko Optical

Office Assistant/Receptionist

Portage, WI · On-site

$16.75 - $21.25/hr

Other duties as assigned Operational Standards * Confirm appointments * Process transactions in the optical billing and point of sale systems * Process medical billing information * Organize and file ...

Shopko Optical

Office Assistant/Receptionist

Madison, WI · On-site

$15.75 - $20.25/hr

... • Other duties as assigned Operational Standards • Confirm appointments • Process ... in an office is preferred • Basic computer skills • Able to handle multiple customer ...

Shopko Optical

Office Assistant/Receptionist

Janesville, WI · On-site

$14.50 - $18.50/hr

... • Other duties as assigned Operational Standards • Confirm appointments • Process ... in an office is preferred • Basic computer skills • Able to handle multiple customer ...

Insight Global

Receptionist

Madison, WI · On-site

$18 - $21/hr

... - Assist with lifting and moving office supplies, event materials, and deliveries as needed ... operations, visitors, and employees in a professional environment - Proficiency with basic office ...

Shopko Optical

Office Assistant/Receptionist

Janesville, WI · On-site

$14.75 - $19.25/hr

Other duties as assigned OPERATIONAL STANDARDS * Confirm appointments * Process transactions in the optical billing and point of sale systems * Process medical billing information * Organize and file ...

Shopko Optical

Office Assistant/Receptionist

Madison, WI · On-site

$16.75 - $22/hr

Other duties as assigned OPERATIONAL STANDARDS * Confirm appointments * Process transactions in the optical billing and point of sale systems * Process medical billing information * Organize and file ...

Shopko Optical

Office Assistant/Receptionist

Madison, WI · On-site

$16.75 - $22/hr

Other duties as assigned OPERATIONAL STANDARDS * Confirm appointments * Process transactions in the optical billing and point of sale systems * Process medical billing information * Organize and file ...

Shopko Optical

Office Assistant/Receptionist

Sun Prairie, WI · On-site

$16 - $21.25/hr

Other duties as assigned OPERATIONAL STANDARDS * Confirm appointments * Process transactions in the optical billing and point of sale systems * Process medical billing information * Organize and file ...

Shopko Optical

PT Office Assistant/Receptionist

Whitewater, WI · On-site

$15.50 - $19.75/hr

Other duties as assigned Operational Standards * Confirm appointments * Process transactions in the optical billing and point of sale systems * Process medical billing information * Organize and file ...

Shopko Optical

Office Assistant/Receptionist

Portage, WI · On-site

$17.50 - $23/hr

Other duties as assigned OPERATIONAL STANDARDS * Confirm appointments * Process transactions in the optical billing and point of sale systems * Process medical billing information * Organize and file ...

Shoptikal, LLC

Office Assistant/Receptionist

Madison, WI · On-site

$16.75 - $22/hr

... • Other duties as assigned OPERATIONAL STANDARDS • Confirm appointments • Process ... in an office is preferred • Basic computer skills • Able to handle multiple customer ...

Shoptikal, LLC

Office Assistant/Receptionist

Portage, WI · On-site

$17.50 - $23/hr

... • Other duties as assigned OPERATIONAL STANDARDS • Confirm appointments • Process ... in an office is preferred • Basic computer skills • Able to handle multiple customer ...

RAS Logistics LLC

Office Administrator

Sun Prairie, WI

$19 - $21/hr

The Logistics Office Administrator is responsible for coordinating daily driver schedules, managing ... Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ...

RAS Logistics Inc

Office Administrator

Sun Prairie, WI · On-site

$19 - $21/hr

The Logistics Office Administrator is responsible for coordinating daily driver schedules, managing ... Address and resolve operational issues quickly to minimize disruptions. * Assist in onboarding new ...

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Assistant Office Operations information

See Madison, WI salary details

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How much do assistant office operations jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for assistant office operations in Madison, WI is $19.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $22.55 per hour, depending on experience, location, and employer.

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.

What are the most commonly searched types of Office Operations jobs in Madison, WI?

The most popular types of Office Operations jobs in Madison, WI are:

What cities near Madison, WI are hiring for Assistant Office Operations jobs?

Cities near Madison, WI with the most Assistant Office Operations job openings:

Assistant Office Operations jobs near you
Infographic showing various Assistant Office Operations job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $41,536 per year, or $20 per hour.

Senior Administrative Manager

One City Schools, Inc

Monona, WI • On-site

$55K - $70K/yr

Full-time

Medical, Retirement, PTO

Posted 16 days ago

Job description

Senior Administrative Manager
ORGANIZATION
One City Schools, Inc.
Location:Pleasant T. Rowland Leadership Campus, Madison, Wisconsin
Scope: Primary focus on front office operations, attendance, and family communication; secondary, scheduled support for executive assistance to the CAO, enrollment coordination, and volunteer management
Reports to: External Relations Manager
Key Collaborators: CAO's Office; Director of Enrollment; External Relations Manager; campus leadership and staff
Classification: Non-instructional administrative staff | Non-Exempt | Full-time
ORGANIZATIONAL CONTEXT
One City Schools is a K-8 charter school network in Madison, Wisconsin, dedicated to breaking cycles of achievement and opportunity gaps affecting children of color and under-resourced children. The organization operates three schools and serves as a model for 21st century equity-focused education reform. One City Schools leverages evidence-based educational frameworks including EL Education, CASEL-aligned social-emotional learning, TLAC strategies, and CRISP values (Compassion, Risk, Integrity, Self-Respect, Persistence) to prepare all children from birth through higher education to tackle today's challenges, solve tomorrow's greatest problems, and lead successful, happy, and enriching lives as adults.
POSITION SUMMARY
The Senior Administrative Manager ensures that One City Schools' front office is secure, welcoming, and well run every day, and that attendance data and family communication flow smoothly between families and school leadership. The front desk is the first point of contact for every scholar, family member, staff member, and visitor, and the tone this role sets there shapes how the school is experienced by the community.
This role operates within the school's established systems for family communication, attendance, and student support: questions and concerns are directed to the appropriate staff member identified in the family handbook, consistent with school protocol on student records and confidentiality.
Front office operations, attendance tracking, and family communication are this role's primary and ongoing responsibility. Executive support for the CAO, enrollment coordination, and volunteer management are valued secondary duties, carried out in scheduled blocks with established support from the Director of Enrollment, the CAO's Office, and the External Relations Manager, so that front desk coverage remains consistent and the overall workload stays sustainable.
CORE RESPONSIBILITIES
Front Office Operations & Reception
  • Serve as the welcoming, professional face and voice of One City Schools at the front desk.
  • Greet and assist scholars, families, staff, and visitors promptly; manage sign-in, badges, and controlled entry.
  • Answer all incoming calls within three rings; transfer calls or take messages as appropriate.
  • Sort and distribute mail and deliveries.
  • Keep the front desk clean, organized, and stocked with current materials.
Attendance Tracking & Family Communication
  • Record daily attendance and update PowerSchool with overnight and same-day changes.
  • Make absence notification calls and follow up on unexcused absences and tardies.
  • Process early release requests and support dismissal procedures across programs.
  • Facilitate communication between families and the appropriate staff member, consistent with the family handbook.
  • Prepare daily attendance lists and notes for the following day.
Visitor Management & Security
  • Monitor controlled entry and visitor policy compliance; ensure visitors are signed in and accompanied as required.
  • Maintain visitor sign-in/sign-out procedures and badge visibility at all times.
  • Review and help maintain visitor management procedures and front office systems documentation.
Secondary Support: CAO Administrative Assistance (Scheduled Block)
  • Provide executive support to the CAO during a scheduled block each day, including processing time-sensitive requests and materials.
  • Scan the CAO's calendar for the week and flag items needing preparation; review the CAO's upcoming month for preparation needs.
Secondary Support: Enrollment Coordination (Scheduled Block)
  • Log enrollment inquiries and route them to the Director of Enrollment.
  • Support enrollment database and records tasks as assigned by the Director of Enrollment.
Secondary Support: Volunteer Coordination (Scheduled Block)
  • Support volunteer scheduling and hours tracking in partnership with the External Relations Manager.
Supply, Operations & Financial Processing Support
  • Manage front office supply ordering and inventory; complete monthly supply inventory review.
  • Provide financial processing oversight as assigned.
  • Deep clean and organize the front desk, storage areas, and shared work rooms monthly.
Documentation & Compliance
  • Maintain confidentiality of student, family, and staff information in accordance with school policy.
  • Audit attendance records for compliance on a monthly basis and archive completed records.
  • Update contact lists and staff/stakeholder directories.
Additional Duties
  • Perform other duties as assigned.
KEY COMPETENCIES AND QUALIFICATIONS
Required Qualifications
  • High school diploma required; Associate's or Bachelor's degree preferred.
  • Prior experience in a front office, reception, or administrative support role; experience in a school setting preferred.
  • Experience with attendance or student information systems (e.g., PowerSchool) preferred.
  • Demonstrated ability to maintain confidentiality and professionalism in a role with regular access to sensitive information.
  • Strong organizational skills and the ability to manage competing priorities within defined time blocks.
  • Deep commitment to equity and to the academic and personal success of all children.
  • Preferred Qualifications
  • Prior experience in a school front office or family engagement role.
  • Experience supporting enrollment coordination, volunteer programs, or executive-level administrative work.
Essential Competencies
  • Front Desk Excellence & Customer Service: Ability to serve as a warm, professional first point of contact for scholars, families, staff, and visitors.
  • Confidentiality & Professionalism: Ability to route sensitive information to the appropriate staff member and in accordance with school policy.
  • Attendance & Records Management: Ability to accurately track attendance and maintain compliant records.
  • Time Management & Prioritization: Ability to protect front desk coverage as the primary responsibility while completing secondary duties within their scheduled blocks.
  • Communication & Family Engagement: Ability to communicate clearly, respectfully, and same-day with families and visitors.
  • Collaboration & Follow-Through: Ability to work closely with the CAO's Office, the Director of Enrollment, and the External Relations Manager, and to follow through on tasks and referrals.
WORKING CONDITIONS
  • Full-time, non-exempt role based primarily at the front desk, with core working hours of 7:30 AM-4:30 PM.
  • Front office and school-based environment, with regular contact with scholars, families, staff, and visitors.
  • May require occasional early arrival, late departure, or schedule adjustment to support dismissal procedures, school events, or CAO needs.
COMPENSATION AND BENEFITS
Compensation will be commensurate with experience and qualifications. One City Schools offers a competitive benefits package including health insurance, retirement benefits, professional development opportunities, and paid time off. Given current organizational fiscal constraints, the salary structure reflects One City's commitment to fiscal sustainability during this period.
APPLICATION AND SELECTION PROCESS
Interested candidates should submit a cover letter and resume to the One City Schools Human Resources Department. Applications will be reviewed on a rolling basis. The selection process will include an initial phone screening, an interview with the External Relations Manager, and reference checks.
ORGANIZATIONAL COMMITMENT
One City Schools is committed to building a diverse, equitable, and inclusive organization that prepares all children, particularly children of color and under-resourced children, for school success, leadership, and life.
One City Schools does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law.

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