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Assistant Office Operations Jobs in Madison, WI (NOW HIRING)

TeamSoft

Office Manager

Middleton, WI · On-site

$60K/yr

Office Manager Location: Middleton, WI (onsite 4-5 days/week) Start Date: July 13th Duration: 3-6 month contract-to-hire Salary (post conversion): $60,000 Benefits: A generous benefit package

Wiser LLC

Be Seen First

Office Secretary

Madison, WI · On-site

$15 - $25/day

The Office Secretary provides essential administrative and paralegal support within a business start-up and product development environment. This role is responsible for managing critical records,

Urgent

CFS

Office Manager

Madison, WI

$2.0K/wk

Office Manager Location: Madison, WI Area | Type: Full-Time, Direct Hire Our client, an established name in Madison-area real estate, is seeking an Office Manager to serve as the central point of

The QTI Group

Part-time Office Manager

Madison, WI · On-site

$20/hr

Summary:We've partnered with a local nonprofit in search of a temporary part-time Office Manager! The Office Manager will play an integral role during a busy season by serving as the point of contact

PremiStar

Office Manager

Monona, WI · On-site

What we offer: * Work-life balance. * Career advancement opportunities. * A great manager and/or team. * A compelling work culture and company values. * A sense of purpose and employee appreciation.

Premistar

Office Manager

Madison, WI · On-site

What we offer: * Work-life balance. * Career advancement opportunities. * A great manager and/or team. * A compelling work culture and company values. * A sense of purpose and employee appreciation.

Manufacturing Company

Be Seen First

Office Manager

Cambridge, WI · On-site

$60K - $65K/yr

Job Title: Office Manager Reports to: Plant Manager Position Purpose: The Office Manager plays a vital role in the success of a manufacturing company, serving as the administrative hub that connects

Topgolf International, Inc.

Office Admin

Monona, WI · On-site

$18.75 - $25.75/hr

Job Responsibilities * Assist in managing and organizing office operations and procedures. * Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. * Maintain

Topgolf

Office Admin

Monona, WI

$18.75 - $25.75/hr

Job Responsibilities * Assist in managing and organizing office operations and procedures. * Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. * Maintain

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All JobsOffice Operations JobsAssistant Office Operations JobsAssistant Office Operations Jobs in Madison, WI

Assistant Office Operations information

See Madison, WI salary details

$11

$19

$31

How much do assistant office operations jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for assistant office operations in Madison, WI is $19.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $22.55 per hour, depending on experience, location, and employer.

What is the difference between Assistant Office Operations vs Administrative Assistant?

AspectAssistant Office OperationsAdministrative Assistant
Primary RoleSupports office functions, manages operations, coordinates workflowsProvides administrative support, handles correspondence, schedules appointments
Required SkillsOrganizational skills, basic project management, communicationCommunication, organization, data entry, scheduling
Work EnvironmentOffice setting, cross-departmental interactionsOffice environment, front desk, executive support
Common CertificationsNone required, but certifications in office management helpfulNone required, administrative training beneficial

While both roles support office functions, Assistant Office Operations focuses on managing overall office workflows and operations, often involving coordination across departments. Administrative Assistants primarily handle clerical tasks and direct support to executives or teams. The roles overlap in skills like organization and communication but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an assistant office operations, and why are they important?

To thrive as an Assistant Office Operations, you generally need strong organizational, multitasking, and administrative skills, often supported by a diploma or associate degree. Familiarity with office management software like Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Excellent communication, problem-solving, and attention to detail are valuable soft skills that enhance efficiency and teamwork. These skills and qualities are crucial for ensuring smooth daily operations, supporting staff, and maintaining a productive office environment.

What is an assistant office operations?

Assistant Office Operations professionals are responsible for supporting the daily administrative and organizational functions within an office. Their duties often include managing schedules, handling correspondence, coordinating meetings, maintaining office supplies, and assisting with basic bookkeeping or data entry tasks. They play a key role in ensuring the office runs smoothly by providing support to both staff and management. This role typically requires strong organizational skills, attention to detail, and proficiency with office software.

How much is an assistant office operations' salary?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with specialized skills can earn higher wages. Benefits and work environment also influence overall compensation.

What are some common challenges faced by assistant office operations professionals, and how can they be managed effectively?

Assistant Office Operations professionals often juggle multiple tasks simultaneously, such as managing schedules, coordinating meetings, and handling administrative requests from various departments. This can lead to challenges in prioritization and time management. Establishing clear communication with team members and supervisors, using digital tools to track tasks, and proactively seeking clarification on urgent assignments can help manage these challenges. Additionally, building strong organizational habits and maintaining flexibility are key to adapting to changing office needs.

What does an assistant office operations get paid?

The average salary for an assistant office operations role typically ranges from $35,000 to $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Skills in office management software and organizational tasks are often required.
What are the most commonly searched types of Office Operations jobs in Madison, WI? The most popular types of Office Operations jobs in Madison, WI are:
What cities near Madison, WI are hiring for Assistant Office Operations jobs? Cities near Madison, WI with the most Assistant Office Operations job openings:
Assistant Office Operations jobs near you

Administrative Assistant

TowerMRL - Advanced Tower Services

Cottage Grove, WI • On-site

$21 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Administrative Assistant / Office Coordinator
Tower MRL LLC - Cottage Grove, WI
Full-Time | $21-$25 per hour, based on experience
Tower MRL LLC is seeking an organized, dependable Administrative Assistant / Office Coordinator to provide front-office and administrative support across our operations from our Cottage Grove office.
This position serves as a central point of contact for employees, new hires, vendors, and incoming requests. The role combines reception and general office administration with onboarding, billing support, fleet administration, compliance reporting, document management, and support for field and office operations.
What You'll Do
  • Answer and route incoming calls, messages, voicemail, and faxes and provide general front-desk coverage.
  • Receive, scan, distribute, prepare, and send mail and packages; coordinate FedEx and UPS pickups and deliveries.
  • Maintain office supplies, paper files, office equipment, phones, and other general office needs.
  • Prepare, organize, route, upload, and distribute company documents, job folders, and field materials.
  • Prepare new-hire orientation materials, greet new employees, provide office tours, and collect and route onboarding documents and certifications.
  • Assist employees with company applications and coordinate setup of company phones and computers.
  • Provide billing and accounting support, including entering bills, tracking payment reminders, organizing credit card receipts, and assisting with reconciliation.
  • Maintain vendor and subcontractor records and help obtain updated documentation.
  • Support fleet administration, including vehicle rosters, registrations, vehicle offboarding, toll passes, windshield repairs, and related records.
  • Create jobs and maintain supporting documentation for project managers and field crews.
  • Assist with employee certification tracking, pesticide reporting, safety-program administration, and other company compliance requirements.
  • Organize materials, supplies, and meals for company training events.
  • Assist with employee travel arrangements and other scheduling or logistical needs.
  • Provide occasional shop, warehouse, inventory, pickup, and delivery support as needed.
  • Perform other general administrative and operational duties as assigned.

What We're Looking For
  • 1+ year of administrative, office coordination, or similar professional experience preferred.
  • Strong proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.
  • Strong organization, prioritization, follow-through, and problem-solving skills.
  • Clear written and verbal communication skills.
  • Ability to learn new systems quickly and manage multiple competing priorities.
  • Ability to type approximately 50 words per minute.
  • Ability to lift and carry boxes, packages, equipment, and materials weighing up to 50 pounds.
  • Ability to operate a forklift or obtain company-provided certification.

Preferred: Construction or telecommunications industry experience; advanced Microsoft 365 skills; Power Automate experience; formal administrative training or certification.
Schedule
Monday through Friday, 8:00 AM-5:00 PM, with a lunch break. Expected 40-45 hours per week. This is an in-person position based at our Cottage Grove office.
Compensation & Benefits
  • $21-$25 per hour, based on experience
  • Medical, dental, and vision insurance with Tower MRL paying 60% of premiums
  • Company-paid life and AD&D insurance
  • 80 hours of PTO accrual during the first year
  • Up to 10 paid holidays per year after the applicable waiting period
  • 401(k) with company match up to 4%, subject to eligibility and plan terms
  • Optional accident, critical illness, and short- and long-term disability coverage

Tower MRL LLC is an equal opportunity employer. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of the position.

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