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Assistant File Clerk Jobs in Michigan (NOW HIRING)

Jim Riehl's Friendly Automotive Group

File Clerk

Clinton, MI · On-site

$16.25 - $19.50/hr

File Clerk The File Clerk is responsible for organizing, maintaining, and retrieving dealership ... Label, index, and catalog files for quick retrieval. Assist with manufacturer, state, and internal ...

BAS ENTERPRISES LLC

Office Clerk

Albion, MI · On-site

$17 - $20/hr

You will also be filing paperwork, making copies, faxing documents, and mailing information out to ... Responsibilities * Answer phones, assist customers with questions, and direct calls * Process ...

BAS ENTERPRISES LLC

Office Clerk

Albion, MI · On-site

$14.50 - $18.75/hr

You will also be filing paperwork, making copies, faxing documents, and mailing information out to ... Responsibilities Answer phones, assist customers with questions, and direct calls Process incoming ...

Emterra Environmental USA

Maintenance Clerk

Flint, MI

$18 - $20/hr

Maintain and organize records and files related to maintenance activities. * Provide administrative ... Update and manage inventory records. * Assist in scheduling and tracking maintenance work.

Emterra Group, Inc.

Maintenance Clerk

Flint, MI · On-site

$18 - $20/hr

Maintain and organize records and files related to maintenance activities. * Provide administrative ... Update and manage inventory records. * Assist in scheduling and tracking maintenance work.

Emterra Environmental USA

Maintenance Clerk

Flint, MI · On-site

$16.50 - $20/hr

Maintain and organize records and files related to maintenance activities. * Provide administrative ... Update and manage inventory records. * Assist in scheduling and tracking maintenance work.

Sunrise Family Credit Union

Loan Clerk

Bay City, MI · On-site

Answer incoming calls and assist members in person with general questions about loans, products ... Prepare member letters, maintain organized loan files, and manage the file room retention workflow ...

Posted today

Robert Half

Accounts Payable Clerk

Ann Arbor, MI · On-site

$24.70 - $28.60/hr

The Accounts Payable Clerk will assist with a variety of activities that support the processing ... Scans paid invoices and checks into electronic filing system. * Enters approved invoices into AP ...

Scheurer Hospital Inc

Pharmacy Clerk

Harbor Beach, MI · On-site

$13 - $16/hr

Responsibilities * Assist customers and greet them in a professional and friendly manner. * Assist ... Maintain and file records * Be able to maintain strict confidentiality * Assisting in the ...

City of Royal Oak

Police Records Clerk I

Royal Oak, MI · On-site

$38K - $53K/yr

Sort, distribute and/or file activity logs, dispatches, progress reports, impound papers, mug ... * Assist with Police auto and city property auctions by typing forms, registering bidders and ...

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Assistant File Clerk information

What is an assistant file clerk?

Assistant File Clerks are administrative professionals who help organize, maintain, and retrieve files and records for an organization. Their duties typically include sorting documents, filing paperwork in the correct locations, updating records, and ensuring that information is easy to find when needed. They may also be responsible for scanning documents, entering data into computer systems, and assisting other staff members with document management. This role is essential for maintaining an efficient office and ensuring important information is properly stored and accessible.

What are the key skills and qualifications needed to thrive as an assistant file clerk, and why are they important?

To thrive as an Assistant File Clerk, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office filing systems, document management software, and basic computer applications like Microsoft Office is typically required. Reliability, time management, and clear communication are valuable soft skills in this role. These skills ensure accurate record-keeping, efficient document retrieval, and smooth office operations.

What are some common challenges faced by assistant file clerks, and how can they be managed effectively?

Assistant File Clerks often encounter challenges such as managing large volumes of documents, maintaining accuracy under tight deadlines, and adapting to both digital and physical filing systems. To manage these effectively, it is important to develop strong organizational skills, attention to detail, and familiarity with document management software. Clear communication with supervisors and colleagues also helps ensure that priorities are understood and that files are accessible when needed, contributing to a smooth workflow.

What is the difference between Assistant File Clerk vs File Clerk?

AspectAssistant File ClerkFile Clerk
ResponsibilitiesSupporting file organization, data entry, and assisting with document managementMaintaining, organizing, and retrieving physical or electronic files
Required SkillsBasic clerical skills, attention to detail, familiarity with filing systemsStrong organizational skills, accuracy, knowledge of filing procedures
Work EnvironmentOffice settings, administrative departmentsOffice, records departments, administrative support roles
CertificationsNone typically required; some roles may prefer basic office certificationsNone typically required; experience often valued

The main difference is that an Assistant File Clerk supports and assists with filing tasks, often handling data entry and organization, while a File Clerk is primarily responsible for maintaining and retrieving files. Both roles require organizational skills and are found in office environments, but the Assistant File Clerk usually performs more supportive duties.

What do you do as an assistant file clerk?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office or records department. They may update filing systems, ensure documents are properly labeled, and assist with data entry using office software. Attention to detail and organizational skills are important for this role.

What does an assistant file clerk do?

An assistant file clerk helps organize, maintain, and retrieve physical or electronic files in an office setting. They assist with data entry, record keeping, and ensuring documents are properly filed and accessible, often using filing systems and office software. Attention to detail and organizational skills are important for this role.

What are the most commonly searched types of File Clerk jobs in Michigan?

The most popular types of File Clerk jobs in Michigan are:

What cities in Michigan are hiring for Assistant File Clerk jobs?

Cities in Michigan with the most Assistant File Clerk job openings:

Assistant File Clerk jobs near you

File Clerk

Jim Riehl's Friendly Automotive Group

Clinton, MI • On-site

$16.25 - $19.50/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

File Clerk

The File Clerk is responsible for organizing, maintaining, and retrieving dealership records in both paper and electronic formats. This position ensures customer, vehicle, financial, and legal documents are accurately filed and readily accessible while maintaining confidentiality and compliance with dealership policies and manufacturer requirements.

Essential Duties and Responsibilities

  • Organize and maintain physical and electronic filing systems.
  • File vehicle sales jackets, repair orders, title documents, customer records, accounting documents, and vendor paperwork.
  • Retrieve files upon request for managers, accounting staff, finance personnel, and auditors.
  • Scan paper documents into the dealership management system (DMS).
  • Purge outdated records according to legal retention schedules. Label, index, and catalog files for quick retrieval. Assist with manufacturer, state, and internal audits by locating requested documentation. Ensure file rooms remain organized and secure. Perform general clerical duties including copying, faxing, scanning, and data entry. Verify documents are complete before filing.

Required Qualifications

  • High school diploma or GED required.
  • Previous clerical, administrative, or filing experience preferred.
  • Automotive dealership experience is a plus.
  • Basic computer skills including Microsoft Office.
  • Ability to learn dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, etc.).
  • Strong organizational and time-management skills.
  • Excellent attention to detail.
  • Ability to prioritize multiple tasks.
  • Professional communication skills.
  • Ability to work independently and as part of a team.

Knowledge, Skills, and Abilities

  • Strong organizational skills.
  • Accuracy and attention to detail.
  • Confidential handling of sensitive information.
  • Basic data entry proficiency.
  • Ability to work under deadlines.
  • Problem-solving abilities.
  • Dependability and punctuality.
  • Customer service orientation.
  • Ability to maintain orderly records in a fast-paced environment.

Performance Expectations

  • Maintain an accurate filing system with minimal errors.
  • Retrieve requested documents promptly.
  • Ensure files are complete and properly organized.
  • Support dealership compliance with document retention policies.
  • Maintain confidentiality and professionalism.
  • Contribute to efficient dealership operations through dependable administrative support.

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