Assistant File Clerk Jobs in Florida (NOW HIRING)

Requisition No: 881782 

Agency: Division of Administrative Hearings

Working Title: DEPUTY CLERK I - 72003528

 Pay Plan: Career Service

Position Number: 72003528 

Salary:  36,000 

Posting Closing Date: 09/04/2026 

Total Compensation Estimator Tool

DIVISION OF ADMINISTRATIVE HEARINGS

OPEN COMPETITIVE

Deputy Clerk I - 72003528

This advertisement is for a Career Service position located in the Clerk's Office at the Division of Administrative Hearings in Tallahassee Florida.

Contact Person: Melissa McLaughlin (850) 487-1911

Salary: $36,000.00 Annually

Total Annual Compensation Package Estimate: $53,177

       Salary $36,000

       Insurance $9,204

       Retirement $2,988

       Leave and Holidays $4,985

Please Note:  This estimate is based on the Career Service Pay Plan, a Single Insurance Plan, and 0-5 years of Service with the State of Florida.

BENEFITS:

       Exceptional health, dental, and vision.

       Tuition reimbursement.

       Excellent retirement benefits program.

       Generous vacation program with paid holidays.

       40-hour work week with weekends off.

       Tax deferred employee investment plan.

       Job stability in an enriching and engaging work environment.

DESCRIPTION:

The duties and responsibilities of the Deputy Clerk I include the performance of duties related to a receptionist.

NOTE:  Applicant must be able to answer multi-line phones, be able to lift 30 pounds, must have a valid Florida driver's license and reliable transportation to make out of office runs, and have working knowledge of Microsoft Word, Excel, and Outlook.

EXAMPLES OF WORK:

• Receives and logs all funds received by the Clerk's Office. 
• Performs inside and outside mail run throughout the Division, Office of Judges of Compensation Claims office, and to select facilities outside the Division at scheduled intervals.
• Processes Orders Administrative Law Judges issue daily, by copying, folding, and adding the appropriate amount of postage to each envelope and package.
• Handles emergency calls. 
• Scans filings that have been mailed or hand-delivered and uploads them to the Case Management System
• Verifies address/billing on hand-deliveries. 
• Reviews for accuracy of filing and date-stamps pleadings tendered for filing. 
• May date-stamp extra, verified copy for runners.
• Posts daily certified mail, return receipts, and undeliverable mail to the appropriate electronic case file.
• Notifies Staff Assistant if special instructions are given at time of pleading filing.  
• Returns interoffice mail to sender if not picked up within 3 days.
• Reviews closed case pleadings on docket, confirms that all pdf files are viewable; confirms all pleadings in file have been scanned.
• Preps hearing rooms for daily hearings.
• Maintains mail room equipment.
• Acts as backup to other Deputy Clerks when necessary.
• For Department of Education, Exceptional Education closed cases review pleadings on docket; confirm all pdf files are viewable, confirms all pleadings in file have been scanned, seals case files, inputs information on inventory list, and places sealed files in file room for safe-keeping until retention period has been met. 
• Once retention period has been met case file is returned to the Department of Education. 

• Prepares new case files by 4:00 each afternoon, in accordance with the Clerk's Office standards. 
• Sorts and alphabetized judges' files by district prior to distribution.
• Orders supplies for the Clerk's Office.
• Enters parties of record in database for new cases. 
• Updates address profiles in database.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of principles and processes for providing customer and personal services.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of Microsoft Office Suite.
• Knowledge of Mail Processes.
• Ability to lift at least 30 pounds.
• Ability to legally operate a motor vehicle in the State of Florida.
• Ability to organize data into a logical format.
• Ability to compose correspondence.
• Ability to utilize problem-solving techniques.
• Ability to perform basic arithmetical calculations.
• Ability to plan, organize, and coordinate work assignments.
• Ability to deliver messages through interoffice mail, email, phone, and in person.
• Ability to receive, deliver, and process mail.
• Ability to operate a multi-line phone.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

REQUIRED QUALIFICATIONS:

       Must possess a high school diploma or the equivalent.

• Must possess a valid Driver License and reliable transportation.
• Must have the ability to lift 30 pounds.
• Must have experience with Microsoft Office Suite (Word, Excel, etc.)

HIRING PROCESS:

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application.

You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, or interviews.  You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration. 

Applications will be accepted until 11:59 PM on the closing date.

BACKGROUND:

Successful completion of Level 2 background screening is required for all positions with the Division of Administrative Hearings.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans' Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.