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Assistant Facility Jobs (NOW HIRING)

BGIS

Assistant Facility Manager

Charlotte, NC · On-site

BGIS is looking for an Assistant Facility Manager to join the team in Charlotte, NC and surrounding areas. BGIS is a leading provider of integrated real estate management services, including ...

Equity Bank

Assistant Facility Manager

Wichita, KS

Assistant Facility Manager Department: Facilities Location: Wichita, KS (On-Site) Job Type: Full-Time/Salary Jump start your career at Equity Bank ! We are currently hiring energetic, team oriented ...

JLL

Assistant Facility Manager

Pittsburgh, PA · On-site

Assistant Facility Manager - USPS Account Program Management Office (PMO) - JLL What this job involves: As an Assistant Facility Manager for our USPS Account Program Management Office, you'll serve ...

Equity Bank

Assistant Facility Manager

Wichita, KS · On-site

Assistant Facility Manager Department: Facilities Location: Wichita, KS (On-Site) Job Type: Full-Time/Salary Jump start your career at Equity Bank ! We are currently hiring energetic, team oriented ...

MalaceHR

Assistant Facility Manager

El Paso, TX · On-site

MalaceHR is seeking an experienced Assistant Facilities Manager to support the day-to-day operations of a large, 24/7 FDA-regulated manufacturing facility. This position will work closely with the ...

JLL

Assistant Facility Manager

Charlotte, NC

Assistant Facility Manager - USPS Account Program Management Office (PMO) - JLL What this job involves: As an Assistant Facility Manager for our USPS Account Program Management Office, you'll serve ...

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Assistant Facility information

What are the key skills and qualifications needed to thrive as an Assistant Facility Manager, and why are they important?

To thrive as an Assistant Facility Manager, you need a solid understanding of building operations, maintenance procedures, and safety regulations, typically supported by experience in facility management or a related field. Familiarity with computerized maintenance management systems (CMMS), building automation systems, and relevant certifications like IFMA’s Facility Management Professional (FMP) are commonly required. Strong organizational, communication, and problem-solving skills help in managing tasks and collaborating with teams or vendors. These skills ensure the facility runs efficiently, safely, and cost-effectively while meeting the needs of occupants.

What are some common challenges faced by Assistant Facility Managers, and how can they be effectively managed?

Assistant Facility Managers often encounter challenges such as coordinating maintenance schedules to minimize disruption, managing vendor relationships, and ensuring compliance with safety regulations. Effective communication and strong organizational skills are key to handling these issues. Proactively addressing maintenance needs, staying updated on regulatory changes, and building strong working relationships with both internal teams and external service providers can help Assistant Facility Managers navigate these common challenges and contribute to a smoothly functioning facility.

What are Assistant Facility Managers?

Assistant Facility Managers are professionals who support the daily operations and maintenance of buildings and facilities. They work under the supervision of a Facility Manager and help coordinate tasks such as scheduling repairs, overseeing cleaning staff, managing supplies, and ensuring safety protocols are followed. Their role is essential in making sure that a facility runs smoothly, efficiently, and safely for all occupants. They may also assist with budgeting, vendor management, and compliance with regulations.

What is the difference between Assistant Facility vs Facility Manager?

AspectAssistant FacilityFacility Manager
ResponsibilitiesSupports daily operations, handles maintenance requests, assists with administrative tasksOversees all facility operations, manages staff, develops maintenance plans, ensures safety compliance
CredentialsHigh school diploma or equivalent, some experience in facilities or maintenanceBachelor’s degree often preferred, certifications in facilities management beneficial
Work EnvironmentOffice settings, maintenance sites, support rolesManagement offices, large facilities, operational oversight
Industry UsageCommonly found in commercial, educational, healthcare facilitiesTypically in larger organizations or complex facilities

The Assistant Facility role provides support to facility operations, focusing on assisting with maintenance and administrative tasks. In contrast, the Facility Manager holds a leadership position, responsible for overall management, safety, and strategic planning of the facility. While both roles require related skills and certifications, the Facility Manager has broader responsibilities and authority.

What cities are hiring for Assistant Facility jobs? Cities with the most Assistant Facility job openings:
What are the most commonly searched types of Facility jobs? The most popular types of Facility jobs are:
What states have the most Assistant Facility jobs? States with the most job openings for Assistant Facility jobs include:
Assistant Facility jobs near you
Assistant Facility Manager

Assistant Facility Manager

Cushman & Wakefield

Salt Lake City, UT • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 10 days ago

Cushman & Wakefield rating

7.5

Company rating: 7.5 out of 10

Based on 154 frontline employees who took The Breakroom Quiz

83rd of 163 rated real estate companies

Job description

Job Title
Assistant Facility Manager
Job Description Summary
Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.
Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
  • Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
  • Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
  • Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems
  • Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required
  • Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed
  • Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives
  • Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives
  • Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein
  • Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required
  • Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager

KEY COMPETENCIES
1. Communication Proficiency (oral and written)
2. Technical Proficiency
3. Problem Solving/Analysis
4. Leadership
5. Teamwork Orientation
6. Relationship Management
7. Financial Management
IMPORTANT EDUCATION
  • Associate's degree in facilities management, building, business or other related field required
  • Bachelor's degree preferred

IMPORTANT EXPERIENCE
  • A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required
  • Experience in maintenance, construction, engineering and all facets of property operation and building management preferred
  • CMMS/Work Order Management experience is preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS
  • Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications a plus
  • Ability to read and understand construction specifications and blueprints
  • Proficient in understanding management agreements and contract language
  • Skilled in Building Management Systems maintenance and monitoring
  • Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
  • Strong discipline of financial management including financial tracking, budgeting and forecasting
  • Knowledge of Financial Systems (Yardi a plus)

WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50-75% of the time
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 68,000.00 - $80,000.00
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

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