ZipRecruiter

Log In

1

Assistant Facility Jobs (NOW HIRING)

DaVita

Assistant Facility Administrator

Vega Baja, PR · On-site

$76K - $91K/yr

The Assistant Facility Administrator assists in managing the overall operations for nursing services and care at a chronic hemodialysis facility and assists in assuring the safe, therapeutic nursing ...

CGL LLP

Administrative Assistant Facility

Atlanta, GA · On-site

$17.25 - $23.25/hr

A Brief Overview The Administrative Assistant (Facility) is responsible for providing administrative and office support for the Facility Manager and assigned maintenance staff, to include tasks such ...

CGL

Administrative Assistant Facility

Atlanta, GA · On-site

$17 - $23/hr

A Brief Overview The Administrative Assistant (Facility) is responsible for providing administrative and office support for the Facility Manager and assigned maintenance staff, to include tasks such ...

next page

Showing results 1-20

All JobsAssistant Facility Jobs

Assistant Facility information

What are the key skills and qualifications needed to thrive as an Assistant Facility Manager, and why are they important?

To thrive as an Assistant Facility Manager, you need a solid understanding of building operations, maintenance procedures, and safety regulations, typically supported by experience in facility management or a related field. Familiarity with computerized maintenance management systems (CMMS), building automation systems, and relevant certifications like IFMA’s Facility Management Professional (FMP) are commonly required. Strong organizational, communication, and problem-solving skills help in managing tasks and collaborating with teams or vendors. These skills ensure the facility runs efficiently, safely, and cost-effectively while meeting the needs of occupants.

What are some common challenges faced by Assistant Facility Managers, and how can they be effectively managed?

Assistant Facility Managers often encounter challenges such as coordinating maintenance schedules to minimize disruption, managing vendor relationships, and ensuring compliance with safety regulations. Effective communication and strong organizational skills are key to handling these issues. Proactively addressing maintenance needs, staying updated on regulatory changes, and building strong working relationships with both internal teams and external service providers can help Assistant Facility Managers navigate these common challenges and contribute to a smoothly functioning facility.

What are Assistant Facility Managers?

Assistant Facility Managers are professionals who support the daily operations and maintenance of buildings and facilities. They work under the supervision of a Facility Manager and help coordinate tasks such as scheduling repairs, overseeing cleaning staff, managing supplies, and ensuring safety protocols are followed. Their role is essential in making sure that a facility runs smoothly, efficiently, and safely for all occupants. They may also assist with budgeting, vendor management, and compliance with regulations.

What is the difference between Assistant Facility vs Facility Manager?

AspectAssistant FacilityFacility Manager
ResponsibilitiesSupports daily operations, handles maintenance requests, assists with administrative tasksOversees all facility operations, manages staff, develops maintenance plans, ensures safety compliance
CredentialsHigh school diploma or equivalent, some experience in facilities or maintenanceBachelor’s degree often preferred, certifications in facilities management beneficial
Work EnvironmentOffice settings, maintenance sites, support rolesManagement offices, large facilities, operational oversight
Industry UsageCommonly found in commercial, educational, healthcare facilitiesTypically in larger organizations or complex facilities

The Assistant Facility role provides support to facility operations, focusing on assisting with maintenance and administrative tasks. In contrast, the Facility Manager holds a leadership position, responsible for overall management, safety, and strategic planning of the facility. While both roles require related skills and certifications, the Facility Manager has broader responsibilities and authority.

More about Assistant Facility jobs
What cities are hiring for Assistant Facility jobs? Cities with the most Assistant Facility job openings:
What are the most commonly searched types of Facility jobs? The most popular types of Facility jobs are:
What states have the most Assistant Facility jobs? States with the most job openings for Assistant Facility jobs include:
What job categories do people searching Assistant Facility jobs look for? The top searched job categories for Assistant Facility jobs are:
Assistant Facility jobs near you

Assistant Facility Security Officer

Dive Deep Security

Tampa, FL

Part-time

Posted 3 days ago

Job description

Assistant Facility Security Officer (AFSO)


We are seeking a seasoned, motivated, and detail-oriented Assistant Facility Security Officer (AFSO) to support multiple clients across the United States. This is a part-time, remote position for a security professional who can work independently, quickly adapt to client-specific requirements, and consistently provide high-quality industrial security support during established business hours, Monday through Friday, based on client needs.

The ideal candidate will have a strong background in industrial security, be experienced with DCSA systems and processes, and be comfortable supporting a range of security requirements for both possessing and non-possessing facilities. Travel is expected to be minimal to none.


Key Responsibilities

  • Conduct, prepare for, and support Security Vulnerability Assessments (SVAs) and other DCSA-related security reviews, as required.
  • Advise client leadership and internal stakeholders on security requirements, violations, and corrective actions to maintain compliance with the National Industrial Security Program Operating Manual (NISPOM) and other applicable regulations.
  • Prepare, maintain, and manage required security documentation, records, and forms, including personnel security files for employees, consultants, and contractors.
  • Conduct self-inspections and evaluate internal security processes to ensure ongoing compliance with NISPOM and related security requirements.
  • Provide day-to-day security support for collateral, sensitive, and SCI activities.
  • Conduct initial security briefings, annual refresher training, and security awareness training for cleared and uncleared personnel, including insider threat awareness.
  • Serve as the primary point of contact for visit authorization requests (VARs) and maintain strong working relationships with client security representatives and contract personnel.
  • Support onboarding activities by administering clearance transfers, initiating security submissions, and maintaining personnel records in applicable government systems.
  • Manage and maintain personnel security actions within DISS, NISS, NBIS, and related security platforms.
  • Support clients with facility clearance sponsorship, FOCI mitigation, compliance efforts, and DCSA audit readiness activities.
  • Assist in the administration and maintenance of Foreign Ownership, Control, or Influence (FOCI) mitigation measures, agreements, and associated reporting requirements, as applicable.

Required Qualifications

  • Must be a U.S. citizen.
  • Must possess an active TS/SCI clearance.
  • Must have 3+ years of experience providing FSO, AFSO, CSSO, or related industrial security support for a government contractor supporting Department of Defense or Intelligence Community programs.
  • Must have strong working knowledge of NISPOM requirements and related government security regulations.
  • Must be seasoned and fully proficient in the use of DCSA systems and processes at the time of hire.
  • Demonstrated experience with personnel security, facility clearance processes, eApp, and government security systems such as DISS, NISS, and NBIS.
  • Experience supporting DCSA inspections/audits, facility clearance sponsorship, and FOCI mitigation activities.
  • Ability to manage multiple priorities, work independently, and adapt quickly to client-specific requirements.
  • Strong attention to detail with excellent written and verbal communication skills.
  • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Familiarity with SharePoint.


Preferred Qualifications

  • Completion of relevant FSO training courses, including:
    • IS020.CU - Non-Possessing Facilities
    • IS030.CU - FSO Program Management for Possessing Facilities
    • ITPSO training
  • Knowledge of ACCS.
  • Current membership in NCMS.
  • Industrial Security Professional (ISP) certification.
  • Strong analytical, organizational, and interpersonal skills.
  • Ability to communicate effectively with all levels of management and client personnel.


Position Details

  • Employment Type: Part-time
  • Location: Remote
  • Schedule: Monday through Friday, based on client-specific requirements and time zones
  • Travel: Minimal to none
  • Facility Support: Potential for both possessing and non-possessing facilities


About Us

Dive Deep Security is a Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering precision-driven security and intelligence support to government and defense-focused clients. We bring veteran-led leadership, cleared expertise, and a mission-first approach to industrial security, compliance, and operational readiness.

Our team supports clients with practical, reliable solutions that help protect assets, strengthen security programs, and meet evolving mission requirements. We are committed to providing high-quality support tailored to each client's needs while upholding the highest standards of professionalism, integrity, and service.

Apply