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Assistant Event Management Jobs in Utah (NOW HIRING)

University of Utah

Event Coordinators

Salt Lake City, UT · On-site

$25 - $28/hr

Track and manage event-related budgets to ensure fiscal responsibility and effective reconciliation of event expenses and payments. * Recruiting, Admissions, and Enrollment: * Assist with recruiting ...

University of Utah

Event Coordinators

Salt Lake City, UT · On-site

$25 - $28/hr

Track and manage event-related budgets to ensure fiscal responsibility and effective reconciliation of event expenses and payments. * Recruiting, Admissions, and Enrollment: * Assist with recruiting ...

Utah State University

Athletics Operations Aide

Price, UT · On-site

$14 - $21/hr

... events. * Assist with golf tournaments, casino nights, auctions, Hall of Fame activities, donor events, and hospitality functions. * Manage event timelines, invitations, registration, vendors ...

Benchmark

$20/hr

Assemble and arrange event equipment in event rooms per event order, to the standard set by Event Operations management. * Assist event clients with carrying boxes, easels, equipment etc. * Must be ...

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Assistant Event Management information

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.
What are the most commonly searched types of Event Management jobs in Utah? The most popular types of Event Management jobs in Utah are:
Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution.

Director of Catering and Convention Services

The Grand America Hotel

Salt Lake City, UT • On-site

Full-time

Posted 4 days ago

Job description

Position Summary:
The Director of Catering and Convention Services leads the catering sales and event execution function for both the Grand America Hotel and the Little America Hotel in Salt Lake City. This role is accountable for driving catering and banquet revenue, delivering flawless convention and event experiences, and unifying standards, pricing discipline, and service delivery across two distinct properties. The Director partners closely with Group Sales, Revenue Management, Food & Beverage, AV, and hotel operations leadership to maximize the profitability and reputation of both hotels' meeting and event businesses.
Key Responsibilities:
Revenue & Commercial Leadership
• Own catering, banquet, and event revenue targets for both properties, including budgeting, forecasting, and pace management.
• Establish and enforce pricing strategy, minimums, and menu/package structures in coordination with Revenue Management and F&B, protecting margin while remaining competitive in the Salt Lake City market.
• Analyze booking pace, conversion, displacement, and profitability by segment (social, corporate, association, government, weddings) and adjust strategy accordingly.
• Identify cross-property opportunities, directing overflow and matching group profiles to the right hotel to optimize total campus revenue.
Convention Services & Event Execution
• Ensure seamless handoff from sales to service and consistent, luxury-caliber execution of all events across both hotels.
• Oversee the development of banquet event orders (BEOs), resumes, floor plans, and production timelines, holding teams accountable to detail and deadlines.
• Serve as senior point of contact for high-profile clients, complex conventions, and VIP events.
• Partner with Banquets, Culinary, A/V, and Operations to guarantee staffing, setup, and service quality meet brand standards.
Team Leadership & Development
• Lead, mentor, and hold accountable the combined catering and convention services team, including the Assistant Director and catering sales and convention services managers.
• Set individual and team goals, conduct performance reviews, and build a pipeline of talent across both hotels.
• Foster a culture of hospitality, ownership, and cross-property collaboration.
Cross-Functional Partnership
• Represent catering and convention services in operations, revenue, and property leadership meetings.
• Collaborate with Group Sales Director to ensure catering potential is fully captured with conference business.
• Work with Finance on billing accuracy, deposit schedules, and receivables.
Qualifications:
• 7+ years of progressive catering, convention services, or event management experience in a full-service or luxury hotel environment, including 3+ years in a leadership role.
• Demonstrated success managing and exceeding catering/banquet revenues.
• Multi-property or large convention hotel experience strongly preferred.
• Strong command of catering sales systems and event management platforms (e.g., Opera S&C or comparable).
• Proven ability to lead teams, manage budgets, and analyze commercial performance (pace, conversion, profitability).
• Excellent client-facing presence with the polish required for a luxury and high-end convention clientele.
• Bachelor's degree in Hospitality, Business, or related field preferred, or equivalent experience.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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