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Assistant Event Management Jobs in Utah (NOW HIRING)

Hyatt

Event Coordinator/Concierge

Park City, UT · On-site

Book meetings and events for in-house event & manage Banquet Event Orders (BEO) . * Assist event managers with collateral (i.e. vouchers, signage, place cards, etc.) * Send out VIP Amenity Requests

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Assistant Event Management information

What does an assistant event manager do?

An Assistant Event Manager supports the planning and execution of events, such as conferences, weddings, and corporate meetings. Their responsibilities typically include coordinating logistics, communicating with vendors, managing event schedules, and assisting with on-site event operations. They work closely with the Event Manager and other team members to ensure everything runs smoothly and efficiently. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an assistant event manager, and why are they important?

To thrive as an Assistant Event Manager, you need strong organizational abilities, attention to detail, and a degree in hospitality, event management, or a related field. Familiarity with event management software, budgeting tools, and project management systems is typically required. Excellent communication, problem-solving, and teamwork skills help you coordinate effectively with clients, vendors, and team members. These competencies are crucial for ensuring events run smoothly, meet client expectations, and stay within budget and timelines.

What are some common challenges faced by assistant event managers, and how can they effectively handle them?

Assistant Event Managers often juggle multiple tasks simultaneously, such as coordinating with vendors, managing event logistics, and ensuring smooth communication among team members. Tight deadlines and last-minute changes are common, so strong organizational skills and adaptability are crucial. To handle these challenges, it's helpful to prioritize tasks, maintain clear documentation, and regularly communicate with both internal teams and external partners. Building good relationships with suppliers and staying proactive in problem-solving can also greatly contribute to successful event execution.

What is the difference between Assistant Event Management vs Event Coordinator?

AspectAssistant Event ManagementEvent Coordinator
ResponsibilitiesSupports planning, logistics, and vendor coordinationManages entire event planning, execution, and on-site coordination
Required SkillsOrganizational skills, communication, basic budgetingLeadership, problem-solving, client interaction
Work EnvironmentOffice-based with site visitsOn-site during events and planning meetings
CertificationsEvent planning courses, hospitality certificationsEvent management certifications often preferred

While both roles support event planning, an Assistant Event Management typically assists with logistics and coordination under supervision, whereas an Event Coordinator manages the entire event process, including client communication and on-site execution. The Assistant role is ideal for entry-level professionals, while the Event Coordinator position involves more responsibility and decision-making.

What are the most commonly searched types of Event Management jobs in Utah?

The most popular types of Event Management jobs in Utah are:

Assistant Event Management jobs near you
Infographic showing various Assistant Event Management job openings in Utah as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Event Coordinator/Concierge

Hyatt Hotels Corporation

Park City, UT • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 22 days ago

Hyatt Hotels rating

7.0

Company rating: 7.0 out of 10

Based on 256 frontline employees who took The Breakroom Quiz

25th of 107 rated hotels

Job description

The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms, ±250,000 square feet of conference and retail space, and one of the largest "ski beaches" in the world.
The Grand Hyatt is comprised of 436 luxury accommodations including 381 guest rooms and 55 residential units with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/après ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area.
Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.
The dual role of Event Coordinator/Concierge will assist Event Planners and Event Sales team with administrative duties pre-, during and post- event, including but not limited to clerical, account management, on-site client service and client follow up. During peak business times, the Event Coordinator/Concierge will spend most of the day on the floor assisting our clients on-site needs. All other times, Event Coordinator/Concierge is responsible for supporting the event team members of the hotel administratively, and for delivering outstanding customer service with all customer interactions. Highly organized, detail oriented, analytically minded, good oral and written communication skills are of utmost importance. If you are a team player and looking for advancement in Events, Sales and/or catering, this position is a great start start to a fulfilling events career with Hyatt.
Event Coordinator Roles and Responsibilities include, but not limited to:
  • Events distribution SOP's to Operating departments.
  • Collect estimated balances for catering and group business via e-Sertifi as per hotel accounting payment SOP's.
  • Assisting with billing and reconciliation
  • Assist with commission and rebate reporting and processing
  • Collaborative Diagramming - assistance with the details of this application/creating function space diagrams
  • Review no-shows from the previous night and make corrections as needed.
  • Assist verifying and correcting Group guest's folios.
  • Preparing Breakfast coupons for groups for Banquets/F&B
  • Ensure all Group functions are completed in an accurate and timely fashion.
  • Effectively communicate with internal and external customers.
  • Book meetings and events for in-house event & manage Banquet Event Orders (BEO) .
  • Assist event managers with collateral (i.e. vouchers, signage, place cards, etc.)
  • Send out VIP Amenity Requests
  • Maintain timely and effective paper flow and communication within department and to other departments.
  • Manage thank you letters for Group functions and distribute accordingly
  • Organize in-house deliveries, amenities, welcome letters, transportation schedules, for group clients etc. as needed.
  • Occasional evening and weekend work to meet customer needs
  • Perform any other duties assigned

Meeting Concierge Roles and Responsibilities include, but not limited to:
  • Strong understanding of client programs and events
  • Perform Meeting Room Inspections, Cleanliness and Maintenance walkthroughs
  • Monitor Customer Personal and Practical Needs, anticipating their needs and making sure that they are satisfied throughout the entire day
  • Immediate Response is Key (Respond within 5 minutes, resolve with 15 minutes)
  • Provide added services to repeat customers who may have hinted to something previously.
  • Provide feedback to other departments involved in planning and organizing the function
  • Meet and Greet Site inspections and attend necessary hotel planning meetings
  • Service Recovery (turn a negative experience into a positive experience before the guest departs the hotel)

Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.
Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.
Click here to spend a 'day in the life' of a hospitality professional at a full-service hotel via our virtual reality experience.
Why Work at Hyatt?
• Free room Nights, Discounted and friends & Family room rates*
• Medical, Dental and vision insurance with only 30-day waiting period*!
• 401K with company Match*
• Free employee meal during shift
• Generous paid time off*
• Tuition reimbursement*
• Employee stock purchase plan*
• Discounted Ski Passes*
• Excellent training, professional development and more
*Applicable for FT Year Around Positions
Please note: We are not able to provide sponsorship for work authorization or visa sponsorship for this position.
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

What Hyatt Hotels employees say

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Get the full story on Breakroom

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About Hyatt

Sourced by ZipRecruiter

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and our guests have been at the heart of our business and helped Hyatt become one of the best, and fastest-growing hospitality brands in the world. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues. As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

Industry

Hospitality services

Company size

10,000+ Employees

Headquarters location

Chicago, IL, US

Year founded

1957

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