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Assistant Destination Event Planning Jobs in Hawaii

Inspirato

HI · On-site

$24 - $28/hr

What You'll Do 1. Pre-Trip Planning amp; Preparation * Build and review itineraries, maintain ... Present the folio at departure, assist with transportation, send a thank-you note, inspect for ...

Mauna Lani

Events Manager

Kamuela, HI · On-site

Audio Visual, Florists, Entertainment, Transportation, Event Planners, Off-site Locations, etc ... destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on ...

Auberge Collection

Events Manager

Kamuela, HI · On-site

$75K - $79K/yr

Audio Visual, Florists, Entertainment, Transportation, Event Planners, Off-site Locations, etc ... destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on ...

Auberge Collection

Events Manager

Kamuela, HI · On-site

$75K - $79K/yr

Audio Visual, Florists, Entertainment, Transportation, Event Planners, Off-site Locations, etc ... destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on ...

Amentum

$145K - $160K/yr

... * Assist in coordination with other Department of Defense entities, including other Combatant ... S. and Allied and Partner nations, in support of PSYOP events, including conferences, planning ...

Auberge Collection

Junior Events Manager

Kamuela, HI · On-site

$70K/yr

... and Planning Visits. * Finalize the requirements of confirmed event bookings while maximizing ... destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on ...

New

Auberge Collection

Junior Events Manager

Kamuela, HI · On-site

$70K/yr

... and Planning Visits. * Finalize the requirements of confirmed event bookings while maximizing ... destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on ...

FeverUp

Event Manager - Honolulu

Honolulu, HI

This is a part-time position that includes flexible weekday hours for preparation and planning, in ... feedback Occasionally assist with evaluating and executing walk-throughs of potential venues ...

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Assistant Destination Event Planning information

What is an assistant destination event planner?

An Assistant Destination Event Planner is a professional who supports the planning and coordination of events, such as weddings, conferences, or corporate retreats, in locations away from the client's hometown. They help with logistics, vendor coordination, travel arrangements, and on-site event management to ensure everything runs smoothly. Their role often involves working closely with clients, handling administrative tasks, and addressing any issues that arise before and during the event. This position requires strong organizational skills, attention to detail, and the ability to adapt to different cultures and locations.

What are the key skills and qualifications needed to thrive as an assistant destination event planner?

To thrive as an Assistant Destination Event Planner, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and travel coordination systems is typically required. Excellent communication, problem-solving abilities, and cultural awareness are soft skills that help you excel in this role. These competencies ensure seamless event execution, client satisfaction, and the ability to manage complex logistics in diverse locations.

What are some common challenges faced when coordinating destination events as an assistant destination event planner?

Assistant Destination Event Planners often encounter challenges such as managing logistics across different time zones, coordinating with local vendors who may have varying business practices, and handling last-minute changes due to travel disruptions or weather. Clear communication and strong organizational skills are essential to keep all stakeholders aligned, especially when working remotely with venues and suppliers. Building reliable relationships with local contacts and being adaptable can help address these challenges efficiently, ensuring successful event execution.

What is the difference between Assistant Destination Event Planning vs Event Coordinator?

AspectAssistant Destination Event PlanningEvent Coordinator
CredentialsHigh school diploma, certifications in event planning preferredHigh school diploma, certifications often beneficial
Work EnvironmentTravel to destinations, work on-site at event locationsOffice-based with on-site event presence
Employer & IndustryEvent planning companies, travel agencies, hospitalityEvent planning firms, corporate, nonprofit, hospitality
Search & Comparison IntentAssisting in planning, supporting destination eventsManaging event logistics, overseeing event execution

Assistant Destination Event Planning roles focus on supporting the planning process for destination events, often involving travel and coordination with vendors. Event Coordinators handle the overall management and execution of events, ensuring everything runs smoothly. While both roles require similar credentials and work in related environments, their responsibilities differ in scope and focus.

What are popular job titles related to Assistant Destination Event Planning jobs in Hawaii?

For Assistant Destination Event Planning jobs in Hawaii, the most frequently searched job titles are:

What job categories do people searching Assistant Destination Event Planning jobs in Hawaii look for?

The top searched job categories for Assistant Destination Event Planning jobs in Hawaii are:

Assistant Destination Event Planning jobs near you
Infographic showing various Assistant Destination Event Planning job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, and 3% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Destination Planner & Concierge

Inspirato

HI • On-site

$24 - $28/hr

Full-time

Posted 6 days ago

Job description

Destination Planner amp; Concierge
Vacation Experience | Reporting to: Destination Manager | Kohala Coast, HI
About Inspirato
At Inspirato, we believe extraordinary travel should be effortless. We are a luxury destination club built on the pillars: Certainty, Care, and Value while delivering curated experiences that consistently exceed expectations for our members.
We are committed to promoting diversity, equity, and inclusion across everything we do — in our workplace, our business, our marketing, and the causes we support. Our team spans ages, abilities, cultures, races, religions, gender identities, and sexual orientations. We don’t just embrace those differences; we celebrate them.
The Role
The Destination Planner amp; Concierge owns the end-to-end member experience at Inspirato's luxury residences — from pre-trip planning and itinerary delivery to hands-on property inspections and vendor coordination — while ensuring every home meets brand standards for quality, safety, and appearance. Success in this role requires a passion for luxury service, pride in operational rigor, and meticulous attention to detail, along with disciplined adherence to SOPs and a proactive approach to residential property care.
What You'll Do
1. Pre-Trip Planning amp; Preparation
  • Build and review itineraries, maintain constant communication with members, and provide expert destination insights to ensure all guest needs are met before arrival.
  • Review member profiles, coordinate with the team, stock and stage the home, finalize the itinerary, and inspect the property ahead of arrival.
2. Guest Experience amp; On-Site Service
  • Greet guests, confirm schedules, deliver groceries, manage on-call needs, perform daily check-ins, oversee housekeeping, and track incidentals throughout the stay.
  • Present the folio at departure, assist with transportation, send a thank-you note, inspect for damage, begin turnover, and submit a recap highlighting the stay.
  • Deliver luxury in every interaction — guest service, communication, and home presentation — with consistent, high-touch attention from planning through departure.
3. Property Oversight amp; Maintenance
  • Execute all SOPs and checklists, lead detailed property inspections, and ensure ongoing maintenance, cleanliness, and asset readiness.
  • Schedule preventive and corrective maintenance, respond to emergency needs, perform light repairs (filters, bulbs, paint, drains, etc.), and handle storm preparation.
  • Oversee property-related projects with clear timelines, ensuring quality and timely completion.
4. Service Standards amp; Continuous Improvement
  • Own every detail — from staging to inspections to itinerary delivery — with pride, care, and precision.
  • Stay proactive and consistent, anticipating member needs to create seamless, high-touch experiences that exceed expectations.
  • Lead all maintenance, staging, and inspections with the rigor needed to meet brand and aesthetic standards.
QUALIFICATIONS
  • Ability to interact with affluent clientele and consistently deliver on high expectations.
  • Bachelor's degree preferred, ideally in hospitality management or business administration.
  • Hospitality and guest service experience, including solid knowledge of the local area.
  • Honest, respectful, trustworthy, dependable, caring, and fun.
  • Strong interpersonal skills with both employees and members.
  • Highly organized with a high level of attention to detail and the ability to multitask.
  • Excellent oral and written communication and listening skills.
  • Upbeat, positive disposition with a genuine "can do" attitude.
  • Proficient with communication technology (MS Outlook, Word, Excel, PowerPoint, and chat applications).
  • Flexible schedule, including long days, nights, holidays, and weekends.
  • Must be able to lift up to 50 pounds and have a reliable vehicle with a valid driver's license.
Compensation
Hourly Rate: $24.00 - $28.00
We build compensation structures that reflect comparable market rates for companies of similar size, revenue, and geography, while recognizing individual experience, performance, and demonstrated capability.
Why Inspirato
We are building a high-performing Vacation Experience team centered on accountability, hospitality excellence, and continuous improvement. Our Destination Planners amp; Concierges are empowered to create unforgettable stays for our members while representing one of the most distinctive luxury travel brands in the industry.
At Inspirato, integrity, attitude, curiosity, and reliability matter as much as talent and drive. If you're passionate about hospitality, luxury travel, and creating seamless member experiences, we'd love to meet you.
Equal Opportunity Employer
We are passionately committed to promoting diversity, equity, and inclusion in all we do—within our workplace, through our business initiatives, in our marketing efforts, and in the causes we support. As an innovator in the industry, we recognize the valuable role diverse perspectives play in keeping us at the forefront of our business. Together, we span ages, abilities, cultures, races, religions, gender identities, and sexual orientations. We not only embrace those differences; we celebrate them.
Inspirato is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are dedicated to fostering an inclusive environment where everyone feels valued and respected.
Application deadline: All applications are due by 5pm MDT, September 23rd, 2026

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