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Assistant Contract Administrator Jobs (NOW HIRING)

CRH

Contract Administrator

New Britain, CT · On-site

Contract Administrator AMAT New Britain, Connecticut, United States Job ID: 528298 Tilcon ... Complete job setup procedure from bidding to accounting software (SOX Compliance) * Assist ...

Microsoft

Contract Administrator

Phoenix, AZ · On-site

The Contract Administrator will support construction contract governance, documentation integrity ... Support maintenance of contract risk registers and issue logs. * Assist with commercial audits and ...

Microsoft

Contract Administrator

Boydton, VA · On-site

Contract Administrator will support construction contract governance, documentation integrity ... Support maintenance of contract risk registers and issue logs. * Assist with commercial audits and ...

Microsoft

Contract Administrator

Durham, NC · On-site

Contract Administrator will support construction contract governance, documentation integrity ... Support maintenance of contract risk registers and issue logs. * Assist with commercial audits and ...

Microsoft

Contract Administrator

Boydton, VA · On-site

Contract Administrator will support construction contract governance, documentation integrity ... Support maintenance of contract risk registers and issue logs. * Assist with commercial audits and ...

CRH

Contract Administrator

New Britain, CT

The Contract Administrator will report directly to the Contract Manager and will comply with ... Complete job setup procedure from bidding to accounting software (SOX Compliance) * Assist ...

CSA Ocean Sciences, Inc.

NY · On-site

Assistant Contracts Administrator Full Time Stuart, FL, US 10 days ago Requisition ID: 1127 ... Coordinate project startup activities, track client contract modifications, manage funding ...

Continental Shelf Associates, Inc.

NY · On-site

Assistant Contracts Administrator Full Time Stuart, FL, US 4 days ago Requisition ID: 1127 Position ... Coordinate project startup activities, track client contract modifications, manage funding ...

Continental Shelf Associates, Inc.

Assistant Contracts Administrator Full Time Stuart, FL, US 4 days ago Requisition ID: 1127 Position ... Coordinate project startup activities, track client contract modifications, manage funding ...

Southwest - Carlton Staffing

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Contract Administrator

Houston, TX · On-site

$1/hr

We're hiring a Contract Administrator for our Sugar Land, TX client! We are looking for experienced ... Let our knowledgeable staff assist you today; visit www.carltonstaffing.com. Company Description ...

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Assistant Contract Administrator information

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How much do assistant contract administrator jobs pay per year?

As of Sep 10, 2026, the average yearly pay for assistant contract administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What does an assistant contract administrator do?

An Assistant Contract Administrator supports contract management processes within an organization. Their responsibilities typically include preparing, reviewing, and tracking contracts, ensuring compliance with company policies and regulations, and assisting with negotiations or amendments. They often coordinate with internal teams and external partners to gather required documentation and monitor contract deadlines. This role helps ensure that contractual obligations are met and that records are properly maintained.

What are the key skills and qualifications needed to thrive as an assistant contract administrator?

To thrive as an Assistant Contract Administrator, you need a solid understanding of contract law, document management, and strong organizational skills, usually supported by a relevant degree or equivalent experience. Familiarity with contract management software, Microsoft Office Suite, and sometimes certification such as Certified Federal Contracts Manager (CFCM) is beneficial. Attention to detail, effective communication, and the ability to multitask are essential soft skills that help manage competing priorities and foster clear stakeholder relationships. These skills and qualities ensure contracts are accurately processed, deadlines are met, and compliance is maintained, which is crucial for minimizing risk and supporting business operations.

What are some typical challenges assistant contract administrators face when managing multiple contracts simultaneously?

Assistant Contract Administrators often juggle several contracts at once, which can be challenging due to differing deadlines, compliance requirements, and client expectations. Staying organized and maintaining clear records is crucial to avoid missing key dates or deliverables. Effective communication and proactive problem-solving are also essential, as you’ll need to coordinate with internal teams, vendors, and clients to resolve issues quickly and keep projects on track. Building strong time management skills can help you succeed and reduce stress in this fast-paced environment.

What is the difference between Assistant Contract Administrator vs Contract Administrator?

AspectAssistant Contract AdministratorContract Administrator
CredentialsTypically requires a bachelor's degree in business, law, or related field; certifications like CAPM or PMP are a plusUsually holds a bachelor's degree and more extensive experience; certifications such as CAPM or PMP are common
Work EnvironmentSupports contract processes under supervision, often in office settings within construction, engineering, or government sectorsManages contracts independently, overseeing negotiations, compliance, and execution in similar industries
Employer & Industry UsageFound in construction, engineering, government, and corporate sectors as an entry to mid-level roleUsed in the same industries, often as a more senior or responsible position

The Assistant Contract Administrator assists with contract management tasks under supervision, while the Contract Administrator handles full contract lifecycle responsibilities independently. The roles differ mainly in experience level and scope of responsibilities, but both require similar credentials and work in comparable environments.

Is the assistant contract administrator a stressful job?

The assistant contract administrator role can be stressful due to deadlines, detailed contract review, and coordination with multiple teams. It requires strong organizational skills and attention to detail to manage workload and ensure compliance, which can contribute to work-related stress.

What qualifications do you need to be an Assistant Contract Administrator?

To become an Assistant Contract Administrator, candidates typically need a bachelor's degree in business, law, or a related field. Strong organizational skills, attention to detail, and knowledge of contract management software are also important; some roles may require prior experience in contracts or administrative support.

What cities are hiring for Assistant Contract Administrator jobs?

Cities with the most Assistant Contract Administrator job openings:

What are the most commonly searched types of Contract Administrator jobs?

The most popular types of Contract Administrator jobs are:

What states have the most Assistant Contract Administrator jobs?

States with the most job openings for Assistant Contract Administrator jobs include:

What are popular job titles related to Assistant Contract Administrator jobs?

For Assistant Contract Administrator jobs, the most frequently searched job titles are:

Assistant Contract Administrator jobs near you
Infographic showing various Assistant Contract Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $68,215 per year, or $32.8 per hour.

Assistant Contract Administrator

Pasadena, CA • On-site

ACCO Engineered Systems
Construction • 1 - 5K employees
Learn more about ACCO Engineered Systemsexternal

Full-time

Posted 8 days ago

ACCO Engineered Systems rating

8.3

Company rating: 8.3 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description


Job Summary:
The Assistant Contract Administrator is responsible for assisting with contract review and supporting the administration of all contracts and subcontracts across the business. A typical day involves logging and tracking electronic signature documents, reviewing project specifications, and helping organize certificates of insurance. Additionally, this role serves as a key liaison between project management, external contractors, and internal departments to support risk management and compliance functions.
Essential Duties and Responsibilities:
  • Log in, track, and gain approvals for electronic signature documents while maintaining the contracts log.
  • Contribute to the pre-qualification of bidders for contract packages and provide contract information to the Purchasing Department for inclusion in subcontracts.
  • Review project specifications to ensure contractor compliance, evaluate extra compensation claims, and assist in processing contract change orders.
  • Order certificates of insurance for customers through the business's broker and organize incoming subcontractor certificates of insurance.
  • Act as a liaison between general contractors, project managers, administration, and other internal departments.
  • Assist management with the acquisition of insurance and support special projects as required.
  • Prepare ad hoc reports as required by management.
  • Perform other duties as assigned.

Position Requirements (Work Experience, Skills, Licenses, etc.):
  • Proficient in MS Excel functionality, including formulas, functions, databases, graphs, reports, forms, and macros.
  • Skilled in MS Word for document creation and PDF writable software (e.g., Bluebeam) for text editing.
  • High level of data accuracy (98% accuracy required in all work products) and strong attention to detail.
  • Excellent written, verbal, and interpersonal communication skills.
  • Demonstrated ability to negotiate, resolve conflicts, and organize complex data effectively.
  • Able to work in a fast-paced, deadline-driven environment while maintaining professional behavior.
  • Experience with Westlaw or legal research software is a plus.

Education and Experience
Required:
  • High School Diploma or equivalent.
  • Minimum of 1 year of administrative or contracts-related experience.

Desired
  • Bachelor's degree.
  • 1-2 years of contracts experience in the construction industry.

ACCO Competencies:
  • Proactivity/Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
  • Perseverance: Shows wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
  • Motivation/Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
  • Technical Curiosity/Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feedback; demonstrating an openness to learning and change.
  • Insight: The ability to gather and make sense of information that suggests new possibilities.
  • Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
  • People Skills: Is approachable and gains the mutual trust and respect of others. Understands people's strengths & weaknesses and actively seeks to understand other perspectives.
  • Communication: Fosters open, honest, candid and respectful communication. Effectively assesses, defines and communicates issues in a timely manner, both written and verbal.
  • Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
  • Big Picture: Understands and contributes to the organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
  • Problem-Solver: Ability to identify, analyze, and solve problems in support of personnel, group, department, or organizational objectives.
  • Execution: Effectively takes a vision and translates into action by including the right people. Identify and remove barriers, when possible, to achieve results. Demonstrates appropriate compromise, effective time management, prioritization practices and holds team members (including themselves) accountable for their performance/conduct.
  • Professionalism: Respectfully observes and challenges the status quo with intent for improvement. Can take direction, accept feedback, and take full responsibility for their actions. Lead by example through positive influence and ethical leadership with consideration of the entire organization.

Job Responsibility Level:
No direct reports
Travel Requirements:
Travel required 0-5 % of the time to other office locations.
Hours:
This is a non-exempt position from Monday through Friday. Work hours begin and end between 7:00 am and 5:00 pm with a one-hour break for lunch and two rest breaks. Eight hours per day is required and other occasional overtime may be necessary for business needs
Physical Demands:
(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.
  • Specific vision abilities required by this job include close vision and ability to adjust focus.
  • Prolonged sitting.
  • Frequently required to reach with hands and arms.
  • Occasionally required to stand; walk and stoop, kneel, crouch.

Competitive Wages:
$25-$33 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.
#ACCO
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About Us
Why join ACCO? ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant...ACCO can design, build, install, and maintain a mechanical system to meet your needs.
Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team.
What's great about working at ACCO is that we're a big enough company to be the leader in HVAC mechanical contracting in California and the Southwest U.S., but as a 100% employee-owned ESOP, we're a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years! Together, the employees of ACCO are comprised of intelligent, dedicated, and entrepreneurial team members who put customers first and enjoy what they do.
ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D.
We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.
Equal Employment Opportunity is The Law.|Pay Transparency Nondiscrimination Provision
ACCO will consider qualified applicants with criminal histories for employment.
Notice to Outside Recruiters:
Hiring managers are not authorized to review or accept recruiting agreements from any outside recruiting agencies. Outside recruiting agencies should not submit unsolicited resumes without signing the company's recruiting agreement.

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