Assistant Catalog Distribution Jobs (NOW HIRING)

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Salary: $28.43

Job Requisition ID: 134392WD

Reporting to Manager, Non-Latin Script Acquisitions and Cataloging, provides a broad range of technical services to support acquisitions, cataloging, and bibliographic access to international and general collections. The work involves processing general collections materials and handling materials in non-Latin scripts requiring Romanization.

Acquisitions: Searches and verifies bibliographic data with incomplete information using catalogs, reference sources, and online databases. Identifies and imports records from online databases and creates preliminary records. Creates and updates purchase orders of all types, receives and processes library acquisitions, and processes invoices for payment. Tracks selected approval plan spending with spreadsheets and other tools. Tracks LC subscription receipts following established procedures.

Communicates with selectors and other colleagues regarding a complete range of orders including firm orders, approval plans and continuations. Resolves fund and payment problems and assists with serials renewals for supported collections. Communicates with vendors to make claims and solve complex problems. Communicates with Library Business Office to add and update vendors, to add fund expenditures codes and to resolve invoice document management. Scans invoices into the document management system and updates related metadata.

Cataloging: Performs a range of copy cataloging using local and other library supported databases. Searches other library catalogs for bibliographic information. Adjusts call numbers to meet local requirements and assigns simple non-LC call numbers. Assists in the management of backlogs.

1. Ability to read and write one or more of the following languages using non-Latin script: Chinese, Japanese, Korean, Hebrew, Yiddish, Arabic, Russian. Language assessment is required.

2. Extensive knowledge and proven ability using a variety of office productivity software, specifically Excel or other spreadsheet software. Demonstrated ability using online collaboration tools (e.g. Box, SharePoint, and others).

3. Analytical ability and problem-solving skills. Ability to meet deadlines and to exercise judgment in resolving and referring problems.

4. Oral and written communication skills. Ability to work effectively and efficiently in a team setting and to establish sound working relationships with other units and departments.

1. Preference for specific language skills will be based on current needs of the library.

2. Knowledge and ability using integrated library systems (e.g. Alma) for technical services operations.

3. Familiarity with library acquisitions and/or cataloging practices and procedures.

4. Ability for searching and editing bibliographic records in library management systems, and/or bibliographic databases, such as Alma and OCLC platforms.

Ability to push heavy book trucks, carry heavy volumes, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time.

1. Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files and databases.

2. May prepare books for sale or assist with disposition of materials.

3. Prepares order forms for authorized library materials.

4. Composes and types correspondence and acknowledgements.

5. Communicates by phone and in writing with vendors and publishers to resolve problems.

6. May assign vendors and dealers. Identifies duplicates of material and prepares description of differences.

7. Instructs, revises the work and provides work direction to staff.

8. May assist in the coordination and distribution of work.

9. Performs additional clerical functions incidental to library activities.

Required Education and Experience: Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Yale University is a tobacco-free campus.