Assistant Business Administrator Jobs (NOW HIRING)

About DO & CO

We have a passion for hospitality culinary delights on every elevated floor and in the sky. With our three business segments, Airline Catering, International Event Catering, Restaurants, Lounges & Hotels, we offer gourmet entertainment all over the world. We operate in 33 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly – sometimes beyond our own expectations.

Position Summary

DO & CO is seeking a highly organized and proactive Business Administrator to provide administrative and operational support across the organization. This role serves as a key liaison between executives, internal departments, and external partners while ensuring the smooth coordination of business operations. The ideal candidate thrives in a fast-paced, hospitality-driven environment, possesses exceptional organizational skills, and can manage multiple priorities with professionalism and discretion.

A key responsibility of this position is owning all corporate travel logistics for employees and executives, while providing comprehensive administrative support to the Executive Leadership Team on an as-needed basis.

Key Responsibilities

• Coordinate and manage domestic and international travel arrangements for employees, executives, and visiting stakeholders, including flights, hotels, ground transportation, and travel itineraries.
• Serve as the primary point of contact for all staff travel requests, ensuring cost-effective bookings while adhering to company travel policies and budgets.
• Resolve travel-related issues, schedule changes, and emergencies with urgency and professionalism.
• Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Prepare meeting materials, presentations, reports, agendas, and other business documents for leadership.
• Assist with planning and coordinating executive meetings, leadership events, customer visits, and company functions.
• Maintain organized records, files, contracts, and confidential business documentation.
• Process expense reports, invoices, purchase requests, and other administrative documentation accurately and timely.
• Coordinate office supplies, equipment, vendor relationships, and general administrative needs.
• Support cross-functional departments with administrative projects and operational initiatives.
• Prepare correspondence, communications, and reports on behalf of executive leadership.
• Perform ad hoc administrative duties and special projects for the Executive Leadership Team as business needs arise.
• Continuously identify opportunities to improve administrative processes, organization, and operational efficiency.

Qualifications

• Bachelor's degree in business administration or a related field preferred; equivalent experience will be considered.
• 3–5+ years of administrative, executive support, office management, or business operations experience.
• Experience coordinating corporate travel, including domestic and international itineraries.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience working with travel booking platforms and expense management systems preferred.
• High attention to detail and strong problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working in a dynamic, fast-paced, deadline-driven environment.
• Hospitality, airline, catering, or food manufacturing industry experience is a plus.

What You'll Bring

• A customer-service mindset with a proactive, solutions-oriented approach.
• Strong multitasking abilities and excellent follow-through.
• Professionalism, discretion, and executive presence.
• Flexibility to adapt to changing priorities and business demands.
• A collaborative attitude with the ability to build strong relationships across all levels of the organization.

What We Offer: 

• Competitive Pay$80,000-95,000 annually
• Daily Complimentary Meals (Breakfast, Lunch and Dinner).
• FT employees are eligible for 401K and medical benefits: medical, dental, and vision.
• An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas and leveraging our impeccable standard for hospitality.  
• Genuine career development opportunities, both nationally and internationally.  
• The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry by attending world-class events.