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Assistant Association Manager Jobs in Virginia (NOW HIRING)

Associa

Community Manager

Ashburn, VA · On-site

Works with the board on strategic initiatives, policy governance and association projects. * Walk ... * Assist homeowners in completing architectural review forms and follow-up with homeowners on the ...

Association Headquarters

Meeting Coordinator

Alexandria, VA · On-site

$22 - $28.75/hr

Marketing - assist with development and proofing of all marketing material * Website management ... In accordance with Association Headquarters' commitment to provide and maintain a workplace that is ...

Associa

General Manager, HOA

Sterling, VA · On-site

Works with the board on strategic initiatives, policy governance and association projects. * Walk ... * Assist homeowners in completing architectural review forms and follow-up with homeowners on the ...

NVT Staffing

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Condominium Property Manager

Annandale, VA · On-site

$90K - $105K/yr

... assist with community operations to maintain a high level of resident satisfaction. Qualifications * Previous experience in property management, condominium or homeowners association management, or a ...

Associa

Onsite Community Manager

Richmond, VA · On-site

... the association management staff, and maintenance vendors and contractors. This is a full time, ... Review financials and delinquency reports, assist with budget creation. * Submit RFPs, review ...

NVT Staffing

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Condominium Property Manager

Annandale, VA · On-site

$90K - $105K/yr

... assist with community operations to maintain a high level of resident satisfaction. Qualifications * Previous experience in property management, condominium or homeowners association management, or a ...

Trowbridge NRP LLC

Onsite Community Manager

Herndon, VA · On-site

Attend Board and Association meetings as required by the management agreement. * Assist the Board by providing operational recommendations and professional guidance. * Prepare Requests for Proposals ...

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Assistant Association Manager information

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

Is an assistant association manager a high position?

An assistant association manager is typically an entry- to mid-level position within an organization, supporting the association manager in daily operations and administrative tasks. It is generally not considered a high-level leadership role but can serve as a stepping stone to higher management positions with experience and additional responsibilities.

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in Virginia? For Assistant Association Manager jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant Association Manager jobs in Virginia look for? The top searched job categories for Assistant Association Manager jobs in Virginia are:
What cities in Virginia are hiring for Assistant Association Manager jobs? Cities in Virginia with the most Assistant Association Manager job openings:
Assistant Association Manager jobs near you

Condominium Portfolio Manager

Trowbridge NRP LLC

Herndon, VA • On-site

Full-time

Re-posted 27 days ago

Job description

Description:
  • Oversee the general operation of the community association portfolio and provide supervision to staff and contracted service providers, as applicable.
  • Regularly communicate with the Board regarding community issues.
  • Enforce the Rules and Regulations of the Association as outlined in the governing documents.
  • Prepare, or oversee the preparation of, notices and meeting packets for all Association and Board meetings promptly.
  • Attend monthly Board Meetings, Annual Meetings, and any Special Meetings as contracted.
  • Prepare Requests for Proposals (RFPs) and secure proposals for day-to-day operations, providing recommendations to the Boards for consideration.
  • Oversee and ensure accuracy in individual items for each unit/lot.
  • Assist in preparing the annual budget and updating reserve study projects for all communities in the portfolio.
  • Approve all expenditures and seek Board approval for amounts exceeding predetermined thresholds.
  • Respond to owner inquiries and requests promptly and in accordance with company standards.
  • Manage the decision-making process effectively, working with short and long-range objectives for the associations.
  • Handle after-hours emergency calls as scheduled.
Requirements:
  • Deliver superior customer service.
  • Knowledge of community association inspection processes.
  • Understanding of the role of the association board of directors and effective communication with association ownership.
  • Proficient in typical business correspondence (grammar, structure, punctuation, spelling, etc.).
  • Proficient in conflict resolution techniques.
  • Ability to maintain a positive work culture in line with NRP’s values and beliefs.
  • Strong time management and time-critical organizational skills.
  • Excellent leadership and interpersonal skills.

Experience:

  • 2 years or more of Association Management experience (Preferred).
  • CMCA, AMS, or PCAM certification is preferred; please specify if applicable.