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Assistant Association Manager Jobs in Virginia (NOW HIRING)

Associa

Community Association Manager

Mechanicsville, VA · On-site

$49K - $62K/yr

The Community Association Manager (CAM) is the liaison among homeowners, Board of Directors, and ... meetings. * Assist homeowners in completing architectural review forms and follow-up with ...

Riverside

$38.60 - $53.08/hr

... equipment management, and has knowledge of special soft equipment specific to each surgical ... CSA - National Surgical Assistant Association (NCCSA) Upon Hire(Required) and * CPR/BLS ...

Riverside Health System Non-Providers

$38.60 - $53.08/hr

... equipment management, and has knowledge of special soft equipment specific to each surgical ... CSA - National Surgical Assistant Association (NCCSA) Upon Hire(Required) and * CPR/BLS ...

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Assistant Association Manager information

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

Is an assistant association manager a high position?

An assistant association manager is typically an entry- to mid-level position within an organization, supporting the association manager in daily operations and administrative tasks. It is generally not considered a high-level leadership role but can serve as a stepping stone to higher management positions with experience and additional responsibilities.

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in Virginia? For Assistant Association Manager jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Assistant Association Manager jobs in Virginia look for? The top searched job categories for Assistant Association Manager jobs in Virginia are:
What cities in Virginia are hiring for Assistant Association Manager jobs? Cities in Virginia with the most Assistant Association Manager job openings:
Assistant Association Manager jobs near you

Community Association Manager

Associa

Mechanicsville, VA • On-site

$49K - $62K/yr

Full-time

Re-posted 13 days ago

Associa rating

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

105th of 251 rated facilities management

Job description

The Community Association Manager (CAM) is the liaison among homeowners, Board of Directors, and Committee Members, and collaborates to ensure the community is well cared for and the daily operations are well managed. The Community Association Manager will oversee up to 12 communities that are a combination of HOA, Condos, and Townhomes in the Glen Allen, VA area.
Daily responsibilities:
  • Onsite role for the first six months, then hybrid.
  • Manage emails and phone calls. Research and respond to inquires. Problem solve.
  • Data enter and update information in the database; record and track documents and information.
  • Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
  • Source vendors, submit RFPs, offer recommendations to the board.
  • Manage the vendor bidding and selection process, develop vendor relationships, and manage capital projects.
  • Prepare board packages. Coordinate and schedule monthly and annual board meetings for each community.
  • Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and reserves.
  • Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance updates, HOA guidelines, community events, and monthly meetings.
  • Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board's decision.
  • Issues violation letters to homeowners and follow-up to ensure corrected.
  • Conduct site inspections and walk-throughs.
  • Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
  • Track state statues and legalities. Read, interpret, and understand governing documents.
  • Other projects as assigned.

  • 3+ years of experience working with community associations or in the multifamily, leasing, and vacation rental industries.
  • Understanding of the relationship among the Board of Directors, homeowners, and management company.
  • Willingness to obtain the CMCA within the first year of employment, company paid.
  • Customer service driven and team oriented. Consultative approach when assisting others.
  • Understanding of financial documents.
  • Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
  • Excellent communication skills (written and oral) and conflict resolution techniques.

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About Associa

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With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

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