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Assistant Association Manager Jobs in Hawaii (NOW HIRING)

Associa

Community Association Manager

Honolulu, HI · On-site

$65K/yr

The Community Manager I interacts with internal and external customers including homeowners ... Maintain unit and contract files relating to the operations of the Association. * Assist Board of ...

Associa

Community Association Manager

Honolulu, HI · On-site

$54K - $68K/yr

The Community Manager I interacts with internal and external customers including homeowners ... Maintain unit and contract files relating to the operations of the Association. * Assist Board of ...

Associa

Administrative Assistant

Honolulu, HI · On-site

$18 - $22/hr

The Administrative Assistant provides administrative support to assigned Community Association Managers, ensuring tasks are completed accurately, delivered with high quality, and on time. The role ...

Bishop & Company, Inc.

Management Executive

Honolulu, HI · On-site

$60K - $90K/yr

Community Association Manager / Management Executive Multiple Openings - Oahu, Maui & Kauai Bishop ... Prepare for and attend board meetings, including evening meetings as needed * Assist with budget ...

New

Associa

General Manager

Honolulu, HI · On-site

Clear cohesive communication with Association Manager and Board President. • Collaborates with ... Assist in developing a body of leadership through committees and provide the necessary ...

Yes& Companies LLC

Director of Operations

Lahaina, HI · On-site

$115K - $120K/yr

... Assist with the Regional Office operations as required. Community Association Management: • Comply with and enforce the governing documents and all local, state and federal laws and counsels the ...

Matrix Providers

$21 - $23.25/hr

Membership in good standing with the American Association of Dental Assistants with required ... Apply an awareness of legal issues in all aspects of patient care and strive to manage situations ...

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Assistant Association Manager information

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

Is an assistant association manager a high position?

An assistant association manager is typically an entry- to mid-level position within an organization, supporting the association manager in daily operations and administrative tasks. It is generally not considered a high-level leadership role but can serve as a stepping stone to higher management positions with experience and additional responsibilities.

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in Hawaii?

For Assistant Association Manager jobs in Hawaii, the most frequently searched job titles are:

What job categories do people searching Assistant Association Manager jobs in Hawaii look for?

The top searched job categories for Assistant Association Manager jobs in Hawaii are:

What cities in Hawaii are hiring for Assistant Association Manager jobs?

Cities in Hawaii with the most Assistant Association Manager job openings:

Assistant Association Manager jobs near you

Community Association Manager

Associa

Honolulu, HI • On-site

$65K/yr

Full-time

Re-posted 6 days ago

Associa rating

7.2

Company rating: 7.2 out of 10

Based on 39 frontline employees who took The Breakroom Quiz

105th of 252 rated facilities management

Job description

A Community Manager is responsible for providing the overall supervision of a community association. The Community Manager I interacts with internal and external customers including homeowners, vendors, board members and committee members, as well as staff at the Associa Client Shared Service Center (CSSC) and within the branch office.
Duties include but not limited to:
  • Supervise the operation and administration of the Association in accordance with managementagreement and the Association's policies and procedures.
  • Acts as or oversee the primary liaison with the Association Board of Directors and homeownersas needed.
  • Perform/Direct administrative and management duties as requested by the Board of Directorsand in accordance with the management agreement.
  • Ensure Associa community management tools are being effectively developed and utilized suchas annual calendar, action item list, resolution worksheets, timed agendas, RFP matrixes,committee charters, procurement procedures, FY operating budget, etc.
  • Review monthly financial reports and ensure management summary is submitted to theassociation Board of Directors.
  • Provide and/or oversee recommendations to the Association Board of Directors andcommittees regarding major capital expenditures as required to maintain the desiredcommunity appearance and operation.
  • Monitor corporate and client delinquency rates and collections process for account portfolio.
  • Attend Board meetings per the management agreement and community events as needed.
  • Prepare Board packages according to established time frames.
  • Ensure Board of Directors is aware of legal actions involving the Association.
  • Maintain unit and contract files relating to the operations of the Association.
  • Assist Board of Directors/ARB with architectural review process and/or routine inspections asnecessary.
  • Responsible for maintenance of C3 data base, including updating resident information.
  • Responsible for routine and special project vendor management including procurement as wellas performance evaluation as contracted.
  • Responsible for oversight of Associa staff as contract provides.
  • Coordinate and/or oversee inspection of building facilities and/or common area and arrange appropriate follow up actions as required.
  • Oversee the AP process in accordance with Associa home office processes and procedures.
  • Other duties as assigned.

Salary Range:
$65,000 per year.
  • Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
  • Knowledge of communities/property/real estate and homeowners associations.
  • Knowledge of the role of the association board, the Community Association Manager, and howthose roles interface with the requests of homeowners.
  • Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)at a proficient level.
  • Knowledge of conflict resolution techniques at a proficient level.
  • Professional communication skills (phone, interpersonal, written, verbal, etc.)
  • Professional customer service skills.
  • Self-motivated, proactive, detail oriented and a team player.
  • Time management and time critical prioritization skills.
  • Associates Degree Required
  • Bachelor's Degree Preferred
  • 0 - 3 years of Community Association experience
  • Industry Specific Certification
  • Location Specific License
  • Travel may be required
  • Non-Typical office environment (frequent standing, walking, talking, etc.), both inside activities and outside activities.
  • Overtime may be requiredFrequent social interaction

What Associa employees say

Pay

Benefits

Hours and flexibility

Workplace

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About Associa

Sourced by ZipRecruiter

With more than 180 branch offices across North America, Associa delivers unsurpassed management and lifestyle services to nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise and trailblazing innovation. For more than 40 years, Associa has provided solutions designed to help communities achieve their vision.

Industry

Real estate

Company size

10,000+ Employees

Headquarters location

Dallas, TX, US

Year founded

1979

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