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Assistant Association Manager Jobs in Colorado (NOW HIRING)

YMCA

Association Aquatics Director

Colorado Springs, CO · On-site

$65K - $70K/yr

... management, program development, fiscal oversight, preventative maintenance, and operational ... • Assist with marketing initiatives, fundraising efforts, special events, and association ...

Associa

Community Manager

Colorado Springs, CO · On-site

$60K - $64K/yr

  • Medical

  • PTO

A community association is a business, personal investment, and home all wrapped in one. The ... Assistants to support the community's needs. Benefits Summary: * World-Class Training * Additional ...

Heather Gardens Association

Office Assistant

Aurora, CO · On-site

$19 - $24/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Heather Gardens Association is seeking a dependable Office Assistant & Communications professional ... We are committed to providing exceptional service and maintaining a welcoming, well-managed ...

The Management Trust

FRONT DESK ASSISTANT

Aurora, CO · On-site

$20 - $23/hr

Front Desk Assistant Location: Aurora, CO at Southshore Reporting To: General Manager Status: Non ... The Management Trust is a community association management company. We believe that building and ...

The Management Trust

FRONT DESK ASSISTANT

Aurora, CO · On-site

$20 - $23/hr

Front Desk Assistant Location: Aurora, CO at Southshore Reporting To: General Manager Status: Non ... The Management Trust is a community association management company. We believe that building and ...

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Assistant Association Manager information

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

Is an assistant association manager a high position?

An assistant association manager is typically an entry- to mid-level position within an organization, supporting the association manager in daily operations and administrative tasks. It is generally not considered a high-level leadership role but can serve as a stepping stone to higher management positions with experience and additional responsibilities.

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in Colorado? For Assistant Association Manager jobs in Colorado, the most frequently searched job titles are:
What job categories do people searching Assistant Association Manager jobs in Colorado look for? The top searched job categories for Assistant Association Manager jobs in Colorado are:
What cities in Colorado are hiring for Assistant Association Manager jobs? Cities in Colorado with the most Assistant Association Manager job openings:
Assistant Association Manager jobs near you

Conference Administrative Assistant

Civica Associations Conferences & Exhibitions

Centennial, CO • On-site

$22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 25 days ago

Job description

We are seeking a highly organized and detail-oriented Conference Administrative Assistant to join our team. This role is crucial in supporting the conference team and our association clients in the day-to-day administrative duties to successfully execute conferences and board meetings.

This position is local to Colorado (Denver area) and requires full-time work in the office in Centennial, Colorado.

Key Responsibilities:

  • Assist the conference department in all event operations.
  • Manage speaker contracts, deliverables, presentation files, assets, and reporting.
  • Manage fulfillment for sponsor and exhibitor benefits and deliverables.
  • Print production support for conference signage, badging, and printed program.
  • Assist with client templates to launch projects, i.e. hotel specifications templates, sourcing reports, RFPs, and project timelines.
  • Hotel reservation lists, cross-checks, reporting/tracking.
  • Communication support with vendors, speakers, exhibitors, and hotels.
  • Ordering supplies, packing, and shipping.
  • Mange F&B, AV, and room sets for client board meetings.
  • Technology support: set up and maintain client portals in event management software to include mobile app, online schedule, email templates, exhibitor/sponsor portal, speaker portal, call for speakers, and conference website updates.
  • Vendor sourcing support for miscellaneous conference needs such as transportation, photography/photo booths, tote bags, lanyards, specialty F&B, and more.

Education and Experience...

  • Bachelor's degree or a combination of education and related work experience
  • Minimum 2 years of office/administrative experience
  • Previous experience supporting event/conference teams and/or project management teams, preferred but not required
  • Experience with MS Office including Teams, and SharePoint required
  • Experience with software for registration, exhibitor management, and speaker management preferred but not required
  • CMP preferred, not required

Skills and Abilities...

  • Ability to thrive in a fast-paced environment.
  • Ability to work on multiple clients at a given time to meet client deliverables.
  • Detail oriented with the eye to conduct quality checks on documents such as contracts, communications to client/attendees/exhibitors/sponsors, forms such as call for speakers, sponsor prospectus, etc.
  • Ability to work effectively with many stakeholders of differing communication styles
  • Proactive approach with ability to manage tasks and assignments efficiently
  • Passionate about learning and leveraging new technologies

Benefits:

  • Corporate culture of freedom & responsibility: generous vacation, flexible hours.
  • Compensation commensurate with experience.
  • Employees who work a year or more receive an economic interest in the company (expires if you leave our employ).
  • Health insurance & company-funded Health Savings Accounts.
  • Vision coverage.
  • Dental coverage.
  • Partial cell phone reimbursement.
  • 401k
  • Up to two industry membership dues paid annually.
  • Company support of the cost of attending educational programs, as approved by a manager.

Civica Associations Conferences & Exhibitions -- http://www.civicamanagement.com -- is a medium-sized, innovative association management company, with clients in many sectors, including health care, education, and public safety. We are a fast-paced office, expanding, and need additional support to help us manage and deliver the highest level of service to our clients.

Civica is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Employment Type: FULL_TIME

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