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Assistant Administrator Jobs in Rochester, MN (NOW HIRING)

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Assistant Administrator information

See Rochester, MN salary details

$26.4K

$69.3K

$138.8K

How much do assistant administrator jobs pay per year?

As of Sep 1, 2026, the average yearly pay for assistant administrator in Rochester, MN is $69,340.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,700.00 and $81,800.00 per year, depending on experience, location, and employer.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

More about Assistant Administrator jobs

What are the most commonly searched types of Administrator jobs in Rochester, MN?

The most popular types of Administrator jobs in Rochester, MN are:

What cities near Rochester, MN are hiring for Assistant Administrator jobs?

Cities near Rochester, MN with the most Assistant Administrator job openings:

Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Rochester, MN as of August 2026, with employment types broken down into 2% As Needed, 70% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $69,340 per year, or $33.3 per hour.

Assistant Project Manager - Mechanical Construction

Harris Company

Rochester, MN

$54K - $81K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 8 days ago

Harris Computer rating

8.5

Company rating: 8.5 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

81st of 247 rated software companies

Job description

Job Description:

As an Assistant Project Manager, you will provide project management support during all phases of HVAC construction to ensure project standards, budget, deadlines and communications are maintained. Manage Safety Compliance and foster a culture of safety.

Document Control

  • Review, organize and distribute Contract Documents (drawings, specifications, schedules, RFIs, Construction Bulletins, etc.) and shop drawings/submittals to appropriate team members (e.g. Harris project team, subcontractors, fab shop and vendors).

  • Distribute and log all of the above activities for the team.

  • Assist in drafting, submitting and tracking RFIs and their corresponding responses.

  • Attend field coordination meetings & distribute meeting notes

  • Assist in the administration of project specific quality control program and compile documentation.

  • Administer/update progress drawings and as-built drawings.

  • Administer project closeout documentation including Operation and Maintenance manuals, startup reports, owner training and punch lists.

Scope of Work Support

  • Assist in the identification, tracking and reporting of changes to original scope of work.

Procurement Support

  • Maintain equipment procurement logs.

  • Assist in management and tracking of tool and equipment rentals.

  • Order Equipment and coordinate shipping schedules with Purchasing Department.

Safety compliance

  • Perform site walkthroughs and inspections

  • Assist in site safety compliance

  • Ensure all safety requirements are being performed - this includes site specific safety plans, audits, tool box talks, pre-task planning and being proficient in using Industry Safe.

Estimation

  • Coordinate with suppliers/vendors to estimate projects

  • Perform basic estimating skills utilizing estimating software

  • Attend pre-bid, page turn, project turnover and preplanning meetings as required.

  • Assist in producing and populating scope/proposal letter.

Job Costing and Labor Tracking/Productivity

  • Assist project manager and field foreman to track labor productivity in accounting software.

What we're looking for in you

  • Bachelor's degree in Mechanical Engineering, Construction, or related field preferred

  • 2+ years of knowledge/experience of the building & construction industry

  • Strong understanding of mechanical systems

  • Ability to read and comprehend construction documents

  • Knowledge of design techniques, tools and principles

  • Understanding of business administration and management principles

  • Must have strong interpersonal skills with good verbal and written communication while working in a team environment

  • Must be eligible to work in the US without sponsorship.

Your life at Harris

As one of the country's leading mechanical contractors, Harris offers you the best of both worlds: the stability, resources and opportunities of a national company, and the team culture, creative spirit and customer loyalty of a local business. If you thrive on variety and new challenges, we want to meet you!

From stadiums to manufacturing facilities, power plants to hospitals, concert halls to classrooms, we handle projects of all sizes and complexity from multiple regional locations across the country.

Harris Benefits + Compensation

Medical, dental, vision, and life insurance

401K with company match

Vacation time, sick time, and paid holidays

Paid Parental leave

Short-Term Incentive Plan

Visit our Careers Page for additional benefit details: https://www.harriscompany.com/careers/employee-benefits-at-a-glance

Pay Range:

$54,019.90 - $81,029.85

The actual salary offer will vary by candidate based on a wide range of factors such as specific skills, qualifications, experience, and location.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rightsnotice from the Department of Labor.

What Harris Computer employees say

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Benefits

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About Harris Computer Systems

Sourced by ZipRecruiter

Harris Computer Systems, based in Ottawa, ON, CA, is an established player in the field of public sector software technology. Since its inception in 1976, the company has been striving to make clients' operations more efficient through reliable, practical, and flexible software solutions. Its extensive portfolio primarily serves utility, healthcare, public sector, and educational institutions, contributing to the betterment of public services through technology. Harris strongly believes in the value of forward-thinking technology and the power it has to drive progress for the public sector. This methodology is entirely in line with their mission to ensure customer success by providing reliable, practical, and robust software solutions.

Industry

Accounting services

Company size

1,001 - 5,000 Employees

Headquarters location

Ottawa, ON, CA

Social media

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