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Assistant Admin Jobs in Worcester, MA (NOW HIRING)

Holy Cross

Workday Administrator (Finance)

Worcester, MA · On-site

$88 - $95/hr

## Workday Administrator (Finance)Applyremote type: Eligible for Hybrid Worklocations: Worcester ... Integrations & Data Movement Support** + Assist in monitoring and troubleshooting Workday ...

W3Global Inc.

Trust Administrator

Worcester, MA

$70K - $90K/yr

Administer trusts and fiduciary accounts in accordance with governing documents and applicable ... Coordinate trust distributions, account maintenance, and beneficiary communications. * Assist with ...

Men's Health Boston

Be Seen First

(Medical) Administrative Assistant

Newton, MA · On-site

$17 - $27/hr

The Admin is largely responsible for patient care following appointments. The Admin answers phones ... as required, and assist with training of new staff. Position Requirements 1) Must have ...

Men's Health Boston

Be Seen First

(Medical) Administrative Assistant

Newton, MA · On-site

$17 - $27/hr

The Admin is largely responsible for patient care following appointments. The Admin answers phones ... as required, and assist with training of new staff. Position Requirements 1) Must have ...

Minuteman Group LLC

System Administrator

Westford, MA · On-site

... assist staff with computer and network problems and tasks -Research and recommend commercial ... administrators to coordinate procurements, installations, upgrades, and other services. Must Have ...

Centstone HC

Medical Assistant- Contract Role

Needham, MA · On-site

$768 - $869/wk

Administer EKGs , and assist with basic procedures as directed by providers * Complete prior authorizations for medications and treatments * Provide patient education and instruction as directed by ...

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Assistant Admin information

See Worcester, MA salary details

$11

$20

$31

How much do assistant admin jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for assistant admin in Worcester, MA is $21.00, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $23.27 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Worcester, MA?

The most popular types of Admin jobs in Worcester, MA are:

What cities near Worcester, MA are hiring for Assistant Admin jobs?

Cities near Worcester, MA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Worcester, MA as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,611 per year, or $21 per hour.

Academic Administrator - Open Rank

University of Massachusetts Medical School

Worcester, MA • On-site

$75K/yr

Full-time

Posted 17 days ago

Job description

Overview
POSITION SUMMARY:
Under the general direction of the Department Chair or designee, the Academic Administrator is responsible for planning and managing the administrative and business affairs of a department whose functions include primarily research (budget management, grants administration and hiring) and also education and service.
This is an open-rank posting (there are 3 levels of Academic Administrator) - candidates will be hired into the level commensurate with their experience.
The Department of Biochemistry & Molecular Biotechnology (BMB) at UMass Chan Medical School seeks applicants for an Academic Administrator position. The Administrator is responsible for planning and managing the business affairs of a large, vibrant fundamental science department. The Administrator also provides high-level administrative, budgetary, recruitment and organizational support to the Department Chair.
We are searching for a highly motivated and enthusiastic leader committed to a welcoming community, creativity, and collaboration, to join our team and to play an active role in the Department. The Department is home to 28 faculty members and over 120 employees, including lab personnel, administrative staff, postdoctoral associates, graduate students and interns. The Department is home to the Institute for Drug Resistance and the Program in Chemical Biology, a wide range of cores including cryoEM, small molecules screening facility, mass spectrometry, structure based drug design/ x-ray crystallography and macromolecular NMR. For more information about BMB please visit www.umassmed.edu/bmb
****This is a Hybrid role that requires 4 days in the office.****
Responsibilities
ESSENTIAL FUNCTIONS:
Academic Administrator II:
  • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
  • Foster on-going improvements in operating efficiency/process
  • Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
  • Assist the chair in determining space needs for faculty and revenue operations in the Department
  • Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
  • Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
  • Responsible for the recruitment, compensation plans, and merit of faculty
  • Advise the Chair, faculty and department personnel on employee relations issues
  • Supervise all personal action activity related to hiring, termination, increases contracting and funding
  • Serve as advisor to faculty for the pre and post award activity relating to grant management
  • Assist with the negotiation of research and trust fund contracts with outside organizations
  • Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
  • Review department needs and recommend priorities based on availability of funds
  • Devise funding strategies where the sources represent multiple venues, internally and externally
  • Manage all department funding sources by monitoring revenue and expenditure activity
  • Adhere to University, State, and funding agency regulations
  • Responsible for the division's indirect cost, time, and effort reporting
  • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
  • Represent the department at administrative meetings within and outside of the Medical School
  • Serve on Institutional committees established to improve school operations and system implementations
  • Perform other duties as required

Academic Administrator III:
  • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
  • Oversee teaching and research facility needs for the department as it relates to the research and teaching
  • Assist in determining space needs for the faculty and revenue (trust fund) operations relating to school activity
  • Advise the Chair or Senior Administrator on development and execution of organizational/staffing plans for faculty and non-faculty school merit
  • Advises faculty and school personnel on employee relations issues
  • Supervise personal action activity related to hiring, termination, increases contract and funding for school employees and employees funded from school accounts
  • Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
  • Assist with the negotiations of research and trust fund contracts with outside organizations
  • Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
  • Review departments educational and research needs and recommends priorities based on availability of funds
  • Manage department funding sources by monitoring revenue and expenditure activity
  • Adhere to University, State, and funding agency regulations
  • Responsible for the Department's indirect cost time and effort reporting
  • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
  • Represent the department at administrative meetings within and outside of the Medical School
  • Serve on Institutional committees established to improve school operations and system implementations
  • Perform other duties as required.

Academic Administrator IV:
  • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
  • Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
  • Foster on-going improvements in operating efficiency/process
  • Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
  • Assist the chair in determining space needs for faculty and revenue operations in the Department
  • Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
  • Advise the Chair on Human Resource issues such as development and execution of organizational/staffing plans for faculty and non-faculty, recruitment activities, faculty comp plans and merit
  • Advise the Chair, faculty and department personnel on employee relations issues
  • Supervise all personal action activity related to hiring, termination, increases, contracting and funding
  • Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
  • Assist with the negotiations of research and trust fund contracts with outside organizations
  • Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
  • Review department needs and recommends priorities based on availability of funds
  • Devise funding strategies where the sources represent multiple venues, internally and externally
  • Manage department funding sources by monitoring revenue and expenditure activity
  • Adhere to University, State, and funding agency regulations
  • Responsible for the Department's indirect cost time and effort reporting
  • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
  • Perform other duties as required.

Qualifications
REQUIRED QUALIFICATIONS:
Academic Administrator II:
  • Bachelor's degree in Administration or related field or equivalent experience
  • 5 years of related experience
  • Prior supervisory experience required

Academic Administrator III:
  • Master's degree in Business, Finance, Management, Public Administration, or equivalent experience.
  • 5 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
  • 3 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
  • Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
  • Excellent Communication skills both oral and written are essential
  • Working knowledge of personal computers, including spreadsheet and word processing software
  • Ability to lead diverse teams of people towards positive and shared outcomes
  • Ability to travel to off-site locations

Academic Administrator IV:
  • Master's degree in Business, Finance, Management, Public Administration, or equivalent experience.
  • 7 years' experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
  • 4 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting.
  • Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
  • Excellent Communication skills both oral and written are essential
  • Working knowledge of personal computers, including spreadsheet and word processing software
  • Ability to lead diverse teams of people towards positive and shared outcomes
  • Ability to travel to off-site locations

Additional Information
PREFFERED QAULIFICATIONS:
  • Masters or PhD
  • Knowledge of the functioning of research labs

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