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Assistant Admin Jobs in Needham, MA (NOW HIRING)

Dannin Management Corp.

Office Assistant

Brookline, MA · On-site

$18 - $23.75/hr

Office Assistant Acct Open and file checks in check box Acct File paid invoices in Accounting Admin Answer phones & take messages / email messages as needed Admin/Acct Sort/Distrubute Mail to ...

Mass General Brigham

Medical Admin Assistant I

Boston, MA · On-site

$20 - $26.25/hr

Prefer 1 year of experience in a medical administrative support position or worked as a medical assistant within a busy medical site or department. Excellent verbal communications skills required for ...

Massgeneralbrigham

Medical Admin Assistant I

Boston, MA · On-site

$20 - $26.25/hr

Prefer 1 year of experience in a medical administrative support position or worked as a medical assistant within a busy medical site or department. Excellent verbal communications skills required for ...

Brandeis University

Temp Academic Admin

Waltham, MA · On-site

$35/hr

The temporary Academic Admin will oversee academic and faculty-related operations for assigned ... Independently assist the Chairs and Undergraduate Advising Heads of assigned departments and ...

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Assistant Admin information

See Needham, MA salary details

$12

$22

$34

How much do assistant admin jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for assistant admin in Needham, MA is $22.92, according to ZipRecruiter salary data. Most workers in this role earn between $18.85 and $25.38 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Needham, MA?

The most popular types of Admin jobs in Needham, MA are:

What cities near Needham, MA are hiring for Assistant Admin jobs?

Cities near Needham, MA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Needham, MA as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,680 per year, or $22.9 per hour.

Executive Admin Assistant

Integrated Resources INC

Cambridge, MA • On-site

Contractor

Re-posted 26 days ago

Job description

Company Description

Integrated Resources, Inc., is led by a seasoned team with combined decades in the industry. We deliver strategic workforce solutions that help you manage your talent and business more efficiently and effectively. Since launching in 1996, IRI has attracted, assembled and retained key employees who are experts in their fields. This has helped us expand into new sectors and steadily grow.

Job Description

OBJECTIVES:

Performs administrative duties and office support activities for a team or department.

ACCOUNTABILITIES:

Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc using appropriate tools for required work including Microsoft Outlook, Word, Excel and Power Point to track, document and report data.

Reviews documents and proofreads for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.

Arranges travel for the team or department; completes expense reports in a timely manner.

Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools.

Interfaces and communicates with internal customers; directs people to the appropriate resources.

Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor.

Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities.

Prepares documentation for payment of vendors, consultants, and suppliers; after review by direct supervisor, submits documentation and enters requests for payments into accounting system; responds to inquiries from accounts payable and payees.

Develops a network within the department; draws on network to answer questions and successfully execute responsibilities.

Demonstrates confidentiality in execution of all responsibilities.

Performs other duties as required.

Qualifications

Associates degree preferred. High school diploma/GED required

Minimum 5 years of relevant work experience. Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint. Excellent verbal and written communication skills

Must be able to sit for long hours. Must be able to view and operate a computer.

Minimal travel as required for the work, primarily for meetings.

Additional Information

Kind Regards,

Daniel Jagota

Technical Recruiter

Integrated Resources, Inc.

IT Life Sciences Allied Healthcare CRO

DIRECT  732-429-1919 

daniel @irionline.com



Integrated Resources logo

About Integrated Resources

Sourced by ZipRecruiter

Integrated Resources Inc (IRI), based in Edison, NJ, US, is an esteemed player in the staffing solutions industry with a credible presence on their official website irionline.com. Notably, IRI provides a range of professional staffing services including contract, contract-to-hire, and direct hire solutions to a wide spectrum of industries such as healthcare, life sciences, manufacturing, financial, insurance, and others. Since its inception, IRI has been committed to delivering top-talent and optimum solutions to meet its clients' diverse needs.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Edison, NJ, US

Year founded

1996

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