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Assistant Admin Jobs in Needham, MA (NOW HIRING)

St. Patrick's Manor

Assistant Administrator

Framingham, MA · On-site

$85K - $110K/yr

Assistant Administrator - Licensed Nursing Home Administrator Come join us at St. Patrick's Manor! A Faith-Based, Nonprofit, 303-bed, Short and Long-term care facility sponsored by the Carmelite ...

Embrace Pathways

Admin Assistant

Malden, MA · On-site

$17/hr

We are seeking a compassionate, organized, and customer-focused Administrative Assistant to support our clinicians and provide exceptional service to our clients. KEY RESPONSIBILITIES Patient ...

Embrace Pathways

Admin Assistant

Malden, MA

$17/hr

We are seeking a compassionate, organized, and customer-focused Administrative Assistant to support our clinicians and provide exceptional service to our clients. KEY RESPONSIBILITIES Patient ...

Embrace Pathways LLC

Admin Assistant

Malden, MA · On-site

$17/hr

We are seeking a compassionate, organized, and customer-focused Administrative Assistant to support our clinicians and provide exceptional service to our clients. KEY RESPONSIBILITIES Patient ...

Embrace Pathways LLC

Admin Assistant

Malden, MA · On-site

We are seeking a compassionate, organized, and customer-focused Administrative Assistant to support our clinicians and provide exceptional service to our clients. KEY RESPONSIBILITIES Patient ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Needham, MA

Assistant Admin information

See Needham, MA salary details

$12

$22

$34

How much do assistant admin jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for assistant admin in Needham, MA is $22.92, according to ZipRecruiter salary data. Most workers in this role earn between $18.85 and $25.38 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.
What are the most commonly searched types of Admin jobs in Needham, MA? The most popular types of Admin jobs in Needham, MA are:
What cities near Needham, MA are hiring for Assistant Admin jobs? Cities near Needham, MA with the most Assistant Admin job openings:
Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Needham, MA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 2% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $47,680 per year, or $22.9 per hour.

Assistant Administrator

St. Patrick's Manor Inc

Framingham, MA

$85K - $110K/yr

Full-time

Posted 4 days ago

Job description

Assistant Administrator - Licensed Nursing Home Administrator

Come join us at St. Patrick's Manor! A Faith-Based, Nonprofit, 303-bed, Short and Long-term care facility sponsored by the Carmelite Sisters. We are a place of life, a place of caring, and more importantly, a true home for our residents. Located on lush, manicured lawns and gardens in Framingham, MA, we are just minutes from Route 9 for easy access to the Mass Pike.

We are seeking to fill the position of Assistant Administrator

  • $85,000 to $110,000 annually based on skills and experience.

Assistant Administrator Qualifications.

  • Active MA Nursing Home Administrator License.
  • Minimum of 1 years’ experience in Long-Term Care.
  • Bachelor’s Degree in Healthcare Administration or related field.

Assistant Administrator Job Summary:

  • In cooperation with the CEO/Administrator, develop, implement, direct and assess objectives and goals for the St. Patrick's Manor senior care community.
  • In cooperation with the CEO/Administrator, participate in selection and review of administrative and management staff.
  • Participate in business development and marketing efforts.
  • Stay abreast of current regulations to maintain survey and inspection readiness.
  • In cooperation with the CEO/Administrator, develop and update Emergency Preparedness Plan.
  • Review resident complaints and grievances, accidents and incident reports.
  • Assist in preparation of annual operating budget.
  • Make regularly scheduled visits to every department to assist department managers in proper maintenance and operation of their areas.
  • Serve as liaison for the CEO/Administrator to medical and support staff, residents and families on all necessary communications, policies and procedures interpretations, etc.

This is a brief overview of job responsibilities and not intended to be all inclusive.

We aim to create a supportive workplace where you are valued, compensated fairly and provided the tools to thrive!

St. Patrick's Manor can offer you:

  • Competitive Compensation
  • Health (Aetna), Dental, Vision, HSA with employer contribution
  • Student Loan Forgiveness Guidance
  • Flexible Spending Account
  • Benefits available 1st of the mo. following 30 days
  • Life and supplemental insurances
  • Employee Assistance Program with Discount marketplace
  • Retirement Plan

Please consider joining our team working where The Difference is Love℠!

St. Patrick's Manor is an Equal Opportunity Employer and adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

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